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May 12, 2025 ·6:00 PM Final

Council Chambers / Hybrid Meeting

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 44 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Council Chambers or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 4:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 City Council City Manager's Conference Room 5:00 p.m. - 5:30 p.m. ORS 192.660(2)(h) Current / Pending Litigation City Council & Urban Renewal Agency Board City Manager's Conference Room 5:30 p.m. - 6:00 p.m. ORS 192.660(2)(e) Real Property Transactions
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES:
  6. 6 Call to Order
  7. 7 Roll Call
  8. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA
  9. 1.2 COUNCIL AND CITY MANAGER COMMENT
  10. 1.3 PROCLAMATIONS
  11. 1.3a. Proclamation recognizing the Mayor’s Monarch Pledge. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-107
  12. 1.3b. Proclamation recognizing Salem Tourism Month. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-169
  13. 1.4 PRESENTATIONS
  14. 1.4a. Recognizing the City’s Fleet Services Division ranked as the second ranked Public Fleet Service in the country in 2025 by the National Fleet Services Association. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All neighborhoods 25-164
  15. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  16. 3. CONSENT CALENDAR: approved the Consent Calendar Pass
  17. 3.1 MINUTES
  18. 3.1a. April 28, 2025 Draft City Council Minutes 25-162 approved Pass
  19. 3.2 RESOLUTIONS
  20. 3.2a. Acquisition of Easements for the State Street Southside Sidewalk Improvements Project Ward(s): Ward 6 Councilor(s): Vacant Neighborhood(s): East Lancaster Neighborhood Association (ELNA) Result Area(s): Safe, Reliable and Efficient Infrastructure 25-152 adopted Pass
  21. 3.3 ACTION ITEMS
  22. 4. PUBLIC HEARINGS
  23. 5. SPECIAL ORDERS OF BUSINESS:
  24. 6. INFORMATION REPORTS:
  25. 6.a. City of Salem Fiscal Year 2025 Quarter 3 Financial Report Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-155 received and filed
  26. 6.b. An update from the Salem Police Department regarding several key department programs and services: automated license plate recognition, online crime reporting, policy review completion, and electronic traffic enforcement cameras. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe Community; Safe, Welcoming and Livable Community 25-159 received and filed
  27. 6.c. Planning Administrator Decision - A new paved storage area for Bluebox Storage - Approved. Tentative Replat Plan / Validation of Unit of Land / Class 3 Site Plan Review / Class 2 Adjustment / Class 2 Driveway Approach Permit Case No. REP-VUL-SPR-ADJ-DAP25-01 - Dean Pollman, Zachary Dablow - 4725 & 4735 Turner Rd SE. Ward(s): 3 Councilor(s): Matthews Neighborhood(s): SEMCA 25-157 received and filed
  28. 6.d. Planning Administrator Decision - A subdivision to create five new lots, including three flag lots - Approved. Subdivision Tentative Plan / Class 2 Adjustment Case No. SUB-ADJ25-02 - Gerardo Maldonado - 4208 and 4258 Market St NE. Ward(s): 6 Councilor(s): Vacant Neighborhood(s): ELNA 25-166 received and filed
  29. 6.e. Planning Administrator Decision - Tree Regulation Variance to remove trees and vegetation to install a sanitary sewer line - Approved. Tree Regulation Variance Case No. TRV25-02 - Mark Farrow - 2085 Wilmington Ave NW. Ward(s): 8 Councilor(s): Varney Neighborhood(s): WSNA 25-168 received and filed
  30. 6.f. Planning Administrator Decision - To create two parcels for two existing dwelling units - Approved. Middle Housing Land Division Tentative Plan Case No. MLD25-01 - Stephen K. Bennett, Jedediah Bennett) - 2260 Simpson St SE. Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SESNA 25-172 received and filed
  31. 6.g. Planning Administrator Decision - Development of a new 12-unit multi-family building. Approved. Partition Tentative Plan / Class 3 Site Plan Review / Class 2 Adjustment / Class 2 Driveway Approach Permit / Class 1 Design Review / Property Line Adjustment Case No. PAR-SPR-ADJ-DAP-DR-PLA25-04 - Landon Hattan, Cara Hattan, Marc Gallegos - 3021-3027 D Street NE. Ward(s): 6 Councilor(s): Vacant Neighborhood(s): NESCA 25-174 received and filed
  32. 7. ORDINANCES
  33. 7.1 FIRST READING:
  34. 7.1a. Annexation of a 7.66-acre territory for two properties located at the 2500 Block of Michigan City Lane NW and the 3300 Block of Levi Street NW (ANXC-761). Ward(s): 8 Councilor(s): Varney Neighborhood(s): West Salem Result Area(s): Welcoming and Livable Community 25-165 approved Pass
  35. 7.2 SECOND READING:
  36. 8. PUBLIC COMMENT: (Other than agenda items)
  37. 9. ADJOURNMENT
  38. 38 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  39. 39 page break
  40. 40 FUTURE REPORT - The following item will appear on the May 27, 2025, City Council agenda; this off-agenda item is being provided in advance to allow additional time for Council to review the report.
  41. a. Proposed FY 2026 Fee Schedule Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 25-156
  42. 42 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  43. b. Unless otherwise noted, all meetings and public hearings will be conducted in Council Chambers, located at City Hall, 555 Liberty Street SE, Room 240, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: Draft Housing Production Strategy Tuesday, May 27, 2025, at 6:00 p.m. *Beginning June 9, 2025, and until further notice, City Council meetings will be held at Loucks Auditorium at Salem Public Library, 585 Liberty Street SE. *Fiscal Year 2026 Recommended Budget Monday, June 9, 2025, at 6:00 p.m. *State Revenue Sharing Monday, June 9, 2025, at 6:00 p.m. *CDBG and HOME Investment Partnership Program Years 2025-2029 Consolidated Plan and FY25 Annual Action Plan Monday, July 14, 2025, at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: Proposed Public Housing Agency Annual Plan for 2024-2025 Monday, July 14, 2025, at 6:00 p.m. URBAN RENEWAL AGENCY PUBLIC HEARINGS: *Fiscal Year 2026 Recommended Budget Monday, June 9, 2025, at 6:00 p.m. CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in the Council Chambers, 555 Liberty Street SE.) BUDGET COMMITTEE MEETINGS: (Budget Committee meetings are held in Council Chambers, 555 Liberty Street SE, Room 240) 2025 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor ELNA-------------June 5-------------7:00 p.m.-----(Ward 6 Position currently vacant) Morningside-----June 11-----------6:30 p.m.-----Nishioka, Matthews SCAN-------------June 12-----------6:30 p.m.-----Nishioka, Nordyke Faye Wright-----September 9-----6:30 p.m.-----Nordyke, Matthews Northgate--------September 18---6:00 p.m.-----Brown NOLA-------------October 1-------- 6:30 p.m.-----Brown West Salem------October 2--------6:30 p.m.-----Tigan, Varney NESCA------------October 15-------7:00 p.m.-----Nishioka, Tigan CANDO-----------October 15-------6:00 p.m.-----Nishioka, Tigan Sunnyslope------October 16-------7:00 p.m.-----Nordyke, Gwyn SWAN------------November 4------6:30 p.m.-----Nishioka, Nordyke NEN--------------November 11-----6:30 p.m.-----Nishioka, Tigan SESNA-----------November 18-----7:00 p.m.-----Nishioka 25-163
  44. 44 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in the Council Chambers, Room 240, 555 Liberty St. SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: http://www.cityofsalem.net/Pages/council rules.aspx. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. The time light on the podium will flash yellow when you have one minute left, and will turn red when your time has expired. HOW TO GET YOUR COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/Pages/council rules.aspx. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at 555 Liberty Street SE, Room 220, Salem, OR, or by e mail to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located near the east entrance to the Council Chambers before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit is 3 minutes per person for legislative and administrative hearings. The time limits for quasi judicial hearings in non land use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net. Timer lights are located on the podiums. A flashing yellow light means you have one minute left; a red light means your time has expired.