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City Council

June 23, 2025 ·6:00 PM Final-revised

Loucks Auditorium / Salem Public Library

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 52 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Loucks Auditorium at Salem Public Library or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 3:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 City Council Salem Public Library Plaza Room || 5:15 - 6:00 p.m. ORS 192.660(2)(e) Real Property Transaction
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES:
  6. 6 Call to Order
  7. 7 Pledge of Allegiance
  8. 8 Oath of Office
  9. 9 Ward 6, City Councilor, Mai Vang
  10. 10 Roll Call
  11. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  12. 1.2 COUNCIL AND CITY MANAGER COMMENT
  13. 1.3 PROCLAMATIONS
  14. 1.3a. Proclamation of the Mayor and Canvass of Votes from the May 20, 2025, Special District Election Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-233 read into the record
  15. 1.3b. Proclamation - Pride Month - June 2025 Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-241 read into the record
  16. 1.3c. Proclamation - Juneteenth Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods .end RECOMMENDATION: 25-245 read into the record
  17. 1.4 PRESENTATIONS
  18. 1.4a. Presentation of the Center 50+ Advisory Commission 2024 Annual Report Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Welcoming and Livable Community. 25-219
  19. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  20. 3. CONSENT CALENDAR: approved the Consent Calendar Pass
  21. 3.1 MINUTES
  22. 3.1a. June 9, 2025, Draft City Council Minutes 25-220 approved Pass
  23. 3.2 RESOLUTIONS
  24. 3.2a. Adopting the Fiscal Year 2026 (FY2026) Parking District budget and setting the Parking Tax rate for the Downtown Parking District. Ward(s): Ward 1 and 2 Councilor(s): Tigan and Nishioka Neighborhood(s): CANDO Result Area(s): Strong and Diverse Economy, Welcoming and Livable Community 25-132 approved Pass
  25. 3.2b. Adoption of the fiscal year (FY) 2026 City of Salem budget Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-225 approved Pass
  26. 3.2c. Transfer of fiscal year (FY) 2025 budget appropriations in the General Fund, City Services Fund, Community Renewal Fund, and Airport Fund Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-230
  27. 3.3 ACTION ITEMS
  28. 3.3a. Capital Improvement Plan for FY 2026 through FY 2030 Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): Neighborhoods Result Area(s): Good Governance; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-178 approved Pass
  29. 4. PUBLIC HEARINGS
  30. 5. SPECIAL ORDERS OF BUSINESS:
  31. 5.a. Local Option Levy Oversight Committee Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Welcoming and Livable Community. 25-232 approved Pass
  32. 5.b. Downtown public safety Ward(s): 1 & 2 Councilor(s): All Councilors Neighborhood(s): CANDO Result Area(s): Safe and Healthy Community, Strong and Diverse Economy, and Welcoming and Livable Community. 25-227 received and filed
  33. 5.d. Transfer of fiscal year (FY) 2025 budget appropriations in the General Fund, City Services Fund, Community Renewal Fund, and Airport Fund Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-230 approved Pass
  34. 5.c. Modification of parkade parking permit fees for employees in the downtown parking district. Resolution 2025-17. Ward(s): Ward 1 2 Councilor(s): Councilor Tigan , Nishioka Neighborhood(s): CANDO Result Area(s): Good Governance; Welcoming and Livable Community. 25-244 approved
  35. 6. INFORMATION REPORTS:
  36. 6.a. Purchases approved administratively from March 1, 2025 through March 31, 2025. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-216 received and filed
  37. 6.b. Planning Administrator Decision - A partition to divide a property into three parcels - Approved. Tentative Partition Plan / Class 2 Adjustment Case No. PAR-ADJ25-07 - BRAND Land Use - 650 Hawthorne Ave SE. Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SESNA 25-223 received and filed
  38. 6.c. Planning Administrator Decision - To replat thirteen units of land for future development - Approved. Replat Tentative Plan / Property Line Adjustment Case No. REP-PLA25-04 - Watumull Properties Corp., Steven Klein - 1805 Oxford St SE. Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SESNA 25-236 received and filed
  39. 6.d. Planning Administrator Decision - A partition to divide a property into three parcels - Approved. Partition Tentative Plan / Class 2 Driveway Approach Permit Case No. PAR-DAP25-08 - Phelan Development Company, LLC (Jeffrey Phelan) - 1940 Hyacinth St NE Ward(s): 5 Councilor(s): Brown Neighborhood(s): Northgate 25-239 received and filed
  40. 6.e. Hearings Officer Decision - A conditional Use permit for a residential care facility - Approved. Conditional Use / Partition Tentative Plan / Class 3 Site Plan Review Case No. CU-PAR-SPR25-02 - Michael Gay, Bryce Petersen - 325 Lancaster St SE Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SESNA 25-234 received and filed
  41. 6.f. Hearings Officer Decision - A Conditional Use for a drive-through oil change business - Approved. Conditional Use / Partition Tentative Plan / Class 3 Site Plan Review / Class 2 Adjustment Case No. CU-PAR-SPR-ADJ25-03 - John Zachary Bonsall - 3271 Lancaster Dr NE Ward(s): 6 Councilor(s): Vang Neighborhood(s): NOLA 25-235 received and filed
  42. 6.g. Airline Operations Agreement Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SEMCA Result Area(s): Good Governance. 25-240 received and filed
  43. 7. ORDINANCES
  44. 7.1 FIRST READING:
  45. 7.2 SECOND READING:
  46. 8. PUBLIC COMMENT: (Other than agenda items)
  47. 9. ADJOURNMENT
  48. 47 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  49. 48 page break
  50. 49 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  51. a. Until further notice, all Salem City Council meetings will be conducted in Loucks Auditorium, located at Salem Public Library, 585 Liberty Street SE, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: CDBG and HOME Investment Partnership Program Years 2025-2029 Consolidated Plan and FY25 Annual Action Plan Monday, July 14, 2025, at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: Proposed Public Housing Agency Annual Plan for 2024-2025 Monday, July 14, 2025, at 6:00 p.m. URBAN RENEWAL AGENCY PUBLIC HEARINGS: CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in Loucks Auditorium.) Downtown Public Safety Monday, July 21, 2025, at 6:00 p.m. Economic Development and Renewal Monday, August 18, 2025, at 6:00 p.m. BUDGET COMMITTEE MEETINGS: 2025 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor Faye Wright-----September 9-----6:30 p.m.-----Nordyke, Matthews Northgate--------September 18---6:00 p.m.-----Brown NOLA-------------October 1-------- 6:30 p.m.-----Brown West Salem------October 2--------6:30 p.m.-----Tigan, Varney NESCA------------October 15-------7:00 p.m.-----Nishioka, Tigan CANDO-----------October 15-------6:00 p.m.-----Nishioka, Tigan Sunnyslope------October 16-------7:00 p.m.-----Nordyke, Gwyn SWAN------------November 4------6:30 p.m.-----Nishioka, Nordyke NEN--------------November 11-----6:30 p.m.-----Nishioka, Tigan SESNA-----------November 18-----7:00 p.m.-----Nishioka 25-226
  52. 51 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in Loucks Auditorium Salem Public Library, 585 Liberty Street SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four-year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. Please sign up on the Speakers Roster prior to the start of the meeting. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. Please stop speaking when your time has expired. Individuals that would like to provide comments during the meeting but are not able to attend the meeting in person may provide testimony virtually. To do so, please sign up online on the day of the meeting between the hours of 8:00 a.m. and 3:00 p.m. at https://www.cityofsalem.net/government/city-council-mayor/about-city-council/comment-and-participate-in-a-city-council-meeting. HOW TO GET YOUR WRITTEN COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder at cityrecorder@cityofsalem.net by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at P.O. BOX 14300, Salem, OR, 97309-3986 or by email to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located in the lobby of at Loucks Auditorium before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit for QUASI JUDICIAL LAND USE CASES are as follows: 1. Staff Presentation – 10 minutes 2. Affected Party – 10 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 5 minutes The time limit is 3 minutes per person for LEGISLATIVE AND ADMINISTRATIVE hearings. Please stop speaking when your time has expired. The time limits for QUASI JUDICIAL HEARINGS IN NON LAND use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net.