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August 25, 2025 ·6:00 PM Final

Loucks Auditorium / Salem Public Library

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 42 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Loucks Auditorium at Salem Public Library or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 3:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 City Council - 5:15 p.m. - 6:00 p.m. Salem Public Library, Plaza Room ORS 192.660(2)(h), Current / Pending Litigation
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES:
  6. 6 Call to Order
  7. 7 Roll Call
  8. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA
  9. 1.2 COUNCIL AND CITY MANAGER COMMENT
  10. 1.3 PROCLAMATIONS
  11. 1.4 PRESENTATIONS
  12. 1.4a. Economic Development Presentation by Erik Anderson, SEDCOR President
  13. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  14. 3. CONSENT CALENDAR: approved the Consent Calendar Pass
  15. 3.1 MINUTES
  16. 3.1a. August 11, 2025, Draft City Council Minutes 25-306 approved
  17. 3.1b. August 18, 2025, Draft City Council Work Session Minutes 25-315 approved Pass
  18. 3.2 RESOLUTIONS
  19. 3.3 ACTION ITEMS
  20. 3.3a. Should the Council direct Staff to investigate the possible authorization of the CPACE Program within the City of Salem. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Strong and Diverse Economy; Welcoming and Livable Community. 25-272
  21. 3.3b. Intergovernmental Agreement between the Oregon Department of Aviation and the City of Salem to Undertake State-Funded Pavement Maintenance at Salem-Willamette Valley Airport. Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): Southeast Mill Creek Neighborhood Association (SEMCA), Southeast Salem Neighborhood Association (SESNA) Result Area(s): Strong and Diverse Economy. 25-309 approved Pass
  22. 4. PUBLIC HEARINGS
  23. 5. SPECIAL ORDERS OF BUSINESS:
  24. 5.a. Motion from Councilor Linda Nishioka concerning modified mowing for the southwest picnic and recreation areas at Bush’s Pasture Park Ward(s): Ward 2 Councilor(s): Councilor Nishioka Neighborhood(s): SCAN 25-314 approved as amended Pass
  25. 5.c.(3.3.a) Should the Council direct Staff to investigate the possible authorization of the CPACE Program within the City of Salem. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Strong and Diverse Economy; Welcoming and Livable Community. 25-272 approved Pass
  26. 5.b. Motion from Councilor Shane Matthews directing staff to provide a comprehensive overview of the City’s procurement process. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-313 approved Pass
  27. 6. INFORMATION REPORTS:
  28. 6.a. Planning Administrator Decision - A replat to reconfigure four lots into three lots - Approved. Tentative Replat / Class 2 Adjustment Case No. REP-ADJ25-07 - Mark Hoyt - 693 Chemeketa St NE. Ward(s): 1 Councilor(s): Tigan Neighborhood(s): CANDO 25-300 received and filed
  29. 6.b. Planning Administrator Decision - Development of a new multifamily complex and mixed-use retail building - Approved. Urban Growth Preliminary Declaration / Class 3 Site Plan Review / Class 1 Adjustment / Class 1 Design Review / Tree Removal Permit Case No. UGA-SPR-ADJ-DR-TRP25-03 - Randall Killen - 4885 Portland Rd NE Ward(s): 5 Councilor(s): Brown Neighborhood(s): Northgate 25-301 received and filed
  30. 6.c. Purchases approved administratively from June 1, 2025 through June 30, 2025. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-304 received and filed
  31. 6.d. Progress on investigation of past use of Aqueous Film-Forming Foam (also called fire-fighting foam and AFFF) containing PFAS (per- and polyfluoroalkyl substances) and its impacts at Salem-Willamette Valley Airport and Salem Fire Station 6. Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): Southeast Mill Creek Neighborhood Association (SEMCA), Southeast Salem Neighborhood Association (SESNA) Result Area(s): Good Governance; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy. 25-310 received and filed
  32. 6.e. End of session report summarizing the City’s legislative activities during the 2025 session of the Oregon State Legislature and federal legislative update. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-311 received and filed
  33. 7. ORDINANCES
  34. 7.1 FIRST READING:
  35. 7.2 SECOND READING:
  36. 8. PUBLIC COMMENT: (Other than agenda items)
  37. 9. ADJOURNMENT
  38. 37 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  39. 38 page break
  40. 39 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  41. a. Until further notice, all Salem City Council meetings will be conducted in Loucks Auditorium, located at Salem Public Library, 585 Liberty Street SE, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in Loucks Auditorium.) Service Updates, Priorities, and Options for Future Financial Sustainability Monday, September 15, 2025, at 6:00 p.m. Salem Fire Department: Standards of Cover, Operations and Emergency Medical Services (EMS) Monday, October 20, 2025, at 6:00 p.m. BUDGET COMMITTEE MEETINGS: 2025 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor Faye Wright-----September 9-----6:00 p.m.-----Nordyke, Matthews Northgate--------September 18---6:00 p.m.-----Brown NOLA-------------October 1-------- 6:30 p.m.-----Brown West Salem------October 2--------6:30 p.m.-----Tigan, Varney NESCA------------October 15-------7:00 p.m.-----Nishioka, Tigan CANDO-----------October 21-------6:00 p.m.-----Nishioka, Tigan Sunnyslope------October 16-------7:00 p.m.-----Nordyke, Gwyn SWAN------------November 4------6:30 p.m.-----Nishioka, Nordyke NEN--------------November 11-----6:30 p.m.-----Nishioka, Tigan SESNA-----------November 18-----7:00 p.m.-----Nishioka 25-305
  42. 41 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in Loucks Auditorium Salem Public Library, 585 Liberty Street SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four-year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. Please sign up on the Speakers Roster prior to the start of the meeting. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. Please stop speaking when your time has expired. Individuals that would like to provide comments during the meeting but are not able to attend the meeting in person may provide testimony virtually. To do so, please sign up online on the day of the meeting between the hours of 8:00 a.m. and 3:00 p.m. at https://www.cityofsalem.net/government/city-council-mayor/about-city-council/comment-and-participate-in-a-city-council-meeting. HOW TO GET YOUR WRITTEN COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder at cityrecorder@cityofsalem.net by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at P.O. BOX 14300, Salem, OR, 97309-3986 or by email to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located in the lobby of at Loucks Auditorium before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit for QUASI JUDICIAL LAND USE CASES are as follows: 1. Staff Presentation – 10 minutes 2. Affected Party – 10 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 5 minutes The time limit is 3 minutes per person for LEGISLATIVE AND ADMINISTRATIVE hearings. Please stop speaking when your time has expired. The time limits for QUASI JUDICIAL HEARINGS IN NON LAND use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net.