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City Council

September 22, 2025 ·6:00 PM Final-revised

Loucks Auditorium / Salem Public Library

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 49 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Loucks Auditorium at Salem Public Library or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 3:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 City Council 5:00 p.m. - 5:30 p.m. Salem Public Library Plaza Room ORS 192.660(2)(h) Current/Pending Litigation Salem Housing Authority Board of Commissioners 5:30 p.m. - 6:00 p.m. Salem Public Library Plaza Room ORS 192.660(2)(e) Real Property Transactions
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES:
  6. 6 Call to Order
  7. 7 Roll Call
  8. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  9. 1.2 COUNCIL AND CITY MANAGER COMMENT
  10. 1.2 Mayor Julie Hoy will be making remarks under item 1.2, Council and City Manager Comment, regarding the attached letter that she sent to members of the Joint Interim Committee on Transportation Funding. 25-367
  11. 1.3 PROCLAMATIONS
  12. 1.3a. Proclamation recognizing National Hispanic Heritage Month. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-357
  13. 1.3b. Proclamation recognizing Filipino-American History Month. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-358
  14. 1.3c. Proclamation recognizing Domestic Violence Awareness Month. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-359
  15. 1.4 PRESENTATIONS
  16. 1.4a. The Human Rights Commission presents community belonging survey results. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community; Welcoming and Livable Community. 25-342
  17. 1.4b. Presentation by Beth Schmidt, Program Coordinator for Salem-Keizer Safe Routes to School, highlighting the Safe Routes to School Program. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-356
  18. 1.4.c This addition to the agenda (presentation from Salem Area Mass Transit District Board President, on Cherriots’ proposed service enhancement and funding plan) was moved to Special Orders of Business item 5.c.
  19. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  20. 3. CONSENT CALENDAR: approved the Consent Calendar Pass
  21. 3.1 MINUTES
  22. 3.1a. September 8, 2025, City Council Draft Minutes 25-348 approved Pass
  23. 3.1b. September 15, 2025, Draft City Council Minutes 25-361 approved Pass
  24. 3.2 RESOLUTIONS
  25. 3.2a. Transfer of appropriations within the City’s Fiscal Year (FY) 2026 Budget to fund HVAC replacements at Shops Building #24. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 25-352 approved Pass
  26. 3.3 ACTION ITEMS
  27. 4. PUBLIC HEARINGS
  28. 4.a. Program Year 2024 Consolidated Annual Performance and Evaluation Report Ward(s): Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Welcoming and Livable Community. 25-346 approved Pass
  29. 5. SPECIAL ORDERS OF BUSINESS:
  30. 5.a. Planning Commission Annual Report. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Welcoming and Livable Community 25-320 received and filed
  31. 5.b. Appointing the City of Salem’s delegate to the League of Oregon Cities’ annual business meeting. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Result Areas - Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-355 approved Pass
  32. 5.c. Presentation by Maria Hinojos Pressey, Salem Area Mass Transit District Board President, on Cherriots’ proposed service enhancement and funding plan. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-363
  33. 6. INFORMATION REPORTS:
  34. 6.a. Purchases approved administratively from August 1, 2025 through August 31, 2025. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-331 received and filed
  35. 6.b. Planning Administrator Decision - An application for a five-lot subdivision – Approved. Subdivision Tentative Plan Case No. SUB25-04 – Cameron Li – 182 Linn Haven Dr SE. Ward(s): 4 Councilor(s): Gwyn Neighborhood(s): SGNA 25-335 received and filed
  36. 6.c. Planning Administrator Decision - A Tree Regulation Variance to remove one Significant tree and encroach into the critical root zone of three Significant trees, for development of a single-family dwelling - Approved. Tree Regulation Variance Case No. TRV25-04 - David Holmes - 1230 21st St NE. Ward(s): 1 Councilor(s): Tigan Neighborhood(s): NEN 25-351 received and filed
  37. 6.d. Update on the pending deep drawdown of Detroit Reservoir in the fall of 2026. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-339 received and filed
  38. 6.e. Update on the North Santiam Sewer Project and Three Basin Rulemaking by the Oregon Environmental Quality Commission Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure 25-347 received and filed
  39. 6.f. Updated Salem City Council Committee assignments. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-354 received and filed
  40. 7. ORDINANCES
  41. 7.1 FIRST READING:
  42. 7.2 SECOND READING:
  43. 8. PUBLIC COMMENT: (Other than agenda items)
  44. 9. ADJOURNMENT
  45. 45 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  46. 46 page break
  47. 47 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  48. a. Until further notice, all Salem City Council meetings will be conducted in Loucks Auditorium, located at Salem Public Library, 585 Liberty Street SE, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: Proposed Solid Waste Collection Service Rates Monday, October 27, 2025, at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in Loucks Auditorium.) Salem Fire Department: Standards of Cover, Operations and Emergency Medical Services (EMS) Monday, October 20, 2025, at 6:00 p.m. Salem Strategic Plan Monday, November 17, 2025, at 6:00 p.m. BUDGET COMMITTEE MEETINGS: (Unless otherwise noted, Budget Committee will meet in Loucks Auditorium.) Wednesday, October 22, 2025, at 6:00 p.m. 2025 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor NOLA-------------October 1-------- 6:30 p.m.-----Brown West Salem------October 2--------6:30 p.m.-----Tigan, Varney NESCA------------October 15-------7:00 p.m.-----Nishioka, Tigan CANDO-----------October 21-------6:00 p.m.-----Nishioka, Tigan Sunnyslope------October 16-------7:00 p.m.-----Nordyke, Gwyn SWAN------------November 4------6:30 p.m.-----Nishioka, Nordyke NEN--------------November 11-----6:30 p.m.-----Nishioka, Tigan SESNA-----------November 18-----7:00 p.m.-----Nishioka 25-353
  49. 49 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in Loucks Auditorium Salem Public Library, 585 Liberty Street SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four-year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. Please sign up on the Speakers Roster prior to the start of the meeting. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. Please stop speaking when your time has expired. Individuals that would like to provide comments during the meeting but are not able to attend the meeting in person may provide testimony virtually. To do so, please sign up online on the day of the meeting between the hours of 8:00 a.m. and 3:00 p.m. at https://www.cityofsalem.net/government/city-council-mayor/about-city-council/comment-and-participate-in-a-city-council-meeting. HOW TO GET YOUR WRITTEN COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder at cityrecorder@cityofsalem.net by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at P.O. BOX 14300, Salem, OR, 97309-3986 or by email to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located in the lobby of at Loucks Auditorium before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit for QUASI JUDICIAL LAND USE CASES are as follows: 1. Staff Presentation – 10 minutes 2. Affected Party – 10 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 5 minutes The time limit is 3 minutes per person for LEGISLATIVE AND ADMINISTRATIVE hearings. Please stop speaking when your time has expired. The time limits for QUASI JUDICIAL HEARINGS IN NON LAND use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net.