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City Council

October 13, 2025 ·6:00 PM Final-revised

Loucks Auditorium / Salem Public Library

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 51 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Loucks Auditorium at Salem Public Library or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 3:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 Safety Preparedness Training for City Council and Staff 5:15 p.m. - 5:45 p.m. - Loucks Auditorium
  3. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  4. 5 Call to Order
  5. 6 Roll Call
  6. 7 Pledge of Allegiance
  7. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  8. 1.2 COUNCIL AND CITY MANAGER COMMENT
  9. 1.3 PROCLAMATIONS
  10. 1.3a. Proclamation recognizing White Cane Safety Day. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-374 read into the record
  11. 1.3b. Proclamation recognizing Hands & Words Are Not For Hurting Week. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-375 read into the record
  12. 1.3c. Proclamation recognizing Imagine a Day Without Water Day. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-376 read into the record
  13. 1.4 PRESENTATIONS
  14. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  15. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  16. 3.1 MINUTES
  17. 3.1a. September 17, 2025, Draft City Council Minutes 25-369 approved Pass
  18. 3.1b. September 22, 2025, Draft City Council Minutes 25-370 approved Pass
  19. 3.2 RESOLUTIONS
  20. 3.2a. Fisher Road Park Development Grant Application to the Land and Water Conservation Fund. Ward(s): Ward 5 Councilor(s): Councilor Brown Neighborhood(s): Northgate Result Area(s): Welcoming and Livable Community 25-383 adopted Pass
  21. 3.3 ACTION ITEMS
  22. 3.3a. Project request to replace playground surfacing at the Crooked House Playground located at Bush’s Pasture Park. Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): SCAN Result Area(s): Welcoming and Livable Community 25-379 approved Pass
  23. 3.3b. Transfer of appropriations within the City’s Fiscal Year (FY) 2026 Budget to fund legal services required to join pending litigation. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 25-388 approved Pass
  24. 3.3c. Recommended appointments to the Community Police Review Board. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Safe and Healthy Community. 25-393 approved Pass
  25. 3.3d. The Capital Cities Clean Energy Collaborative. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure. 25-373 approved Pass
  26. 4. PUBLIC HEARINGS
  27. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  28. 5.a. City Manager Salary Range Adjustment. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-389 approved Pass
  29. 5.b. Motion from Councilor Linda Nishioka concerning the appointment of Krishna Namburi as City Manager Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-381 approved Pass
  30. 5.c. Reporting on 2025 Community Satisfaction Survey results. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-387 received and filed
  31. 5.d. Supplemental Budget 2 for unanticipated revenue and expenses related to Safety and Livability Strategic Action Plan in the General Fund. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community. 25-382 adopted Pass
  32. 5.e Deleted - File 25-391, "Donation in support of the Safety and Livability Strategic Action Plan" was removed from the agenda.
  33. 5.f. Update on a Potential Minimum Revenue Guarantee to Recruit Commercial Air Service to the Salem - Willamette Valley Airport. Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): SEMCA, SESNA Result Area(s): Strong and Diverse Economy. 25-390 approved Pass
  34. 6. INFORMATION REPORTS: (Items that require no Council action)
  35. 6.a. Hearings Officer Decision - To allow a short-term rental within an existing single-family dwelling - Approved. Conditional Use Case No. CU25-06 - James Baxter, Aimee Baxter, Michael Flanigan - 1157 Fabry Rd SE. Ward(s): 4 Councilor(s): Gwyn Neighborhood(s): SGNA 25-362 received and filed
  36. 6.b. Hearings Officer Decision - A Conditional Use Permit for a Short-Term Rental within an existing single-family dwelling - Approved. Conditional Use Permit Case No. CU25-07 - Rishel Flanigan - 4936 Pullman Ave SE. Ward(s): 7 Councilor(s): Nordyke Neighborhood(s): Faye Wright 25-378 received and filed
  37. 6.c. Planning Administrator Decision - A partition to divide a property into two parcels and subsequent middle housing land division to divide one parcel into four lots - Approved. Partition Tentative Plan / Middle Housing Land Division Tentative Plan, Four or more / Class 2 Adjustment Case No. PAR-MLD-ADJ25-12 - Habitat for Humanity - 860 Park Ave NE. Ward(s): 6 Councilor(s): Vang Neighborhood(s): NESCA 25-368 received and filed
  38. 6.d. Changes to the City Council review of land use decisions are being implemented due to recent changes in State law. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Welcoming and Livable Community 25-365 received and filed
  39. 6.e. Salem Parks and Recreation Advisory Board Climate Action Recommendations Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Natural Environment Stewardship; Welcoming and Livable Community. 25-377 received and filed
  40. 6.f. Purchases approved administratively from September 1, 2025 through September 30, 2025. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-384 received and filed
  41. 6.g. Announcing Mayoral appointments to the Local Option Levy Oversight Committee. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Welcoming and Livable Community. 25-394 received and filed
  42. 7. ORDINANCES
  43. 7.1 FIRST READING:
  44. 7.2 SECOND READING:
  45. 8. PUBLIC COMMENT: (Other than agenda items)
  46. 9. ADJOURNMENT
  47. 48 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  48. 49 page break
  49. 50 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  50. a. Until further notice, all Salem City Council meetings will be conducted in Loucks Auditorium, located at Salem Public Library, 585 Liberty Street SE, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: Proposed Solid Waste Collection Service Rates Monday, November 24, 2025, at 6:00 p.m. Tourism Promotion Area Remonstrance Monday, November 24, 2025, at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in Loucks Auditorium.) Salem Fire Department: Standards of Cover, Operations and Emergency Medical Services (EMS) Monday, October 20, 2025, at 6:00 p.m. Salem Strategic Plan Monday, November 17, 2025, at 6:00 p.m. BUDGET COMMITTEE MEETINGS: (Unless otherwise noted, Budget Committee will meet in Loucks Auditorium.) Financial and Service Updates Wednesday, October 22, 2025, at 6:00 p.m. Presentation of Five-Year Forecast Wednesday, January 14, 2026, at 6:00 p.m. 2025 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor NESCA------------October 15-------7:00 p.m.-----Nishioka, Tigan CANDO-----------October 21-------6:00 p.m.-----Nishioka, Tigan Sunnyslope------October 16-------7:00 p.m.-----Nordyke, Gwyn SWAN------------November 4------6:30 p.m.-----Nishioka, Nordyke NEN--------------November 11-----6:30 p.m.-----Nishioka, Tigan SESNA-----------November 18-----7:00 p.m.-----Nishioka 25-364 received and filed
  51. 52 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in Loucks Auditorium Salem Public Library, 585 Liberty Street SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four-year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. Please sign up on the Speakers Roster prior to the start of the meeting. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. Please stop speaking when your time has expired. Individuals that would like to provide comments during the meeting but are not able to attend the meeting in person may provide testimony virtually. To do so, please sign up online on the day of the meeting between the hours of 8:00 a.m. and 3:00 p.m. at https://www.cityofsalem.net/government/city-council-mayor/about-city-council/comment-and-participate-in-a-city-council-meeting. HOW TO GET YOUR WRITTEN COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder at cityrecorder@cityofsalem.net by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at P.O. BOX 14300, Salem, OR, 97309-3986 or by email to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located in the lobby of at Loucks Auditorium before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit for QUASI JUDICIAL LAND USE CASES are as follows: 1. Staff Presentation – 10 minutes 2. Affected Party – 10 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 5 minutes The time limit is 3 minutes per person for LEGISLATIVE AND ADMINISTRATIVE hearings. Please stop speaking when your time has expired. The time limits for QUASI JUDICIAL HEARINGS IN NON LAND use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net.