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City Council

November 10, 2025 ·6:00 PM Final-revised

Loucks Auditorium / Salem Public Library

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 48 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Loucks Auditorium at Salem Public Library or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 3:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 City Council 5:15 p.m. - 6:00 p.m. - Salem Public Library Plaza Room ORS 192.660(2)(h) Current/Pending Litigation
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  6. 6 Call to Order
  7. 7 Roll Call
  8. 8 Pledge of Allegiance
  9. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  10. 1.2 COUNCIL AND CITY MANAGER COMMENT
  11. 1.3 PROCLAMATIONS
  12. 1.3a. Proclamation recognizing National Runaway & Homeless Youth Prevention Month. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-434 read into the record
  13. 1.3b. Proclamation recognizing Ruby Bridges Day. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-435 read into the record
  14. 1.3c. Proclamation recognizing Veterans Day. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-436 read into the record
  15. 1.4 PRESENTATIONS
  16. 1.4a. Presentation from Rick Gaupo, President and CEO of the Marion Polk Food Share Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-441 received and filed
  17. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  18. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  19. 3.1 MINUTES
  20. 3.1a. October 27, 2025, City Council Draft Minutes 25-427 approved Pass
  21. 3.2 RESOLUTIONS
  22. 3.2a. Amending Council Policy C-25, Solid Waste Management, adopting recycling contamination goals consistent with statewide goals established by the Oregon Department of Environmental Quality. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Natural Environment Stewardship. 25-422 adopted Pass
  23. 3.3 ACTION ITEMS
  24. 3.3a. Mid-year project request to improve trail access and create a development and management plan for the Wallace Natural Area. Ward(s): Ward 1 Councilor(s): Tigan Neighborhood(s): West Salem Result Area(s): Natural Environment Stewardship; Welcoming and Livable Community 25-417
  25. 3.3b. Collective bargaining agreement between the City of Salem and the Salem Police Employees’ Union and Wage Reopener for July 1, 2026. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 25-431 approved Pass
  26. 4. PUBLIC HEARINGS
  27. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  28. 5.a. Motion from Councilor Vanessa Nordyke to direct staff to prepare a Council Policy concerning acceptance of donations. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-423 approved Pass
  29. 5.b. Authorizing a donation to the Marion Polk Food Share Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community. 25-433 adopted Pass
  30. 5.c. Adjustment to Community Service fees and increase certain youth recreation fee waivers Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance, Welcoming and Livable Community. 25-395 adopted Pass
  31. 5.d. Salem Parks and Recreation Advisory Board Recommendations - Seasonal No-Mow Management and Related Actions for the Upper Oak Grove at Bush’s Pasture Park. Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): CANDO Result Area(s): Natural Environment Stewardship; Welcoming and Livable Community 25-412 approved Pass
  32. 5.e. Request to create a mid-year project in the budget for Pringle Parkade safety improvements. Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): CANDO Result Area(s): Safe and Healthy Community 25-425 approved Pass
  33. 6. INFORMATION REPORTS: (Items that require no Council action)
  34. 5.f. (3.3a) Mid-year project request to improve trail access and create a development and management plan for the Wallace Natural Area. Ward(s): Ward 1 Councilor(s): Tigan Neighborhood(s): West Salem Result Area(s): Natural Environment Stewardship; Welcoming and Livable Community 25-417 approved Pass
  35. 6.a. Hearings Officer Decision - To allow a short term rental in an existing single-family dwelling - Approved. Conditional Use Case No CU25-08 - Molly Edwards - 1120 Morningside St SE Ward(s): 3 Councilor(s): Matthews Neighborhood(s): Morningside 25-415 received and filed
  36. 6.b. Updated Salem City Council Committee assignments. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-421 received and filed
  37. 6.c. City of Salem Fiscal Year 2026 Quarter 1 Financial Report Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-432 received and filed
  38. 7. ORDINANCES
  39. 7.1 FIRST READING:
  40. 7.1a. First Reading of Ordinance No. 4-25 amending SRC chapter 38 - Salem Tourism Promotion Area (STPA) to include Accessory Short Term Rentals and Short Term Rentals (“short term rentals”) in the STPA and to modify the remonstrance procedure to allow operator objections based on their number of available rooms. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Strong and Diverse Economy; Welcoming and Livable Community. 25-401 introduced on first reading Pass
  41. 7.2 SECOND READING:
  42. 8. PUBLIC COMMENT: (Other than agenda items)
  43. 9. ADJOURNMENT
  44. 43 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  45. 44 page break
  46. 45 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  47. a. Until further notice, all Salem City Council meetings will be conducted in Loucks Auditorium, located at Salem Public Library, 585 Liberty Street SE, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: Proposed Solid Waste Collection Service Rates Monday, November 24, 2025, at 6:00 p.m. Tourism Promotion Area Remonstrance Monday, November 24, 2025, at 6:00 p.m. Alternative contracting method for the Willow Lake Water Pollution Control Facility South Secondary Clarifiers Rehabilitation Project Monday, December 1, 2025, at 6:00 p.m. Annexation of a 1.91-acre territory for property located at 4952 Center St NE (ANXC-762) Monday, December 1, 2025, at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in Loucks Auditorium.) Salem Strategic Plan Monday, November 17, 2025, at 6:00 p.m. BUDGET COMMITTEE MEETINGS: (Unless otherwise noted, Budget Committee will meet in Loucks Auditorium.) Presentation of Five-Year Forecast Wednesday, January 14, 2026, at 6:00 p.m. 2025 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor NEN--------------December 9-----6:30 p.m.-----Nishioka, Tigan SESNA-----------November 18-----7:00 p.m.-----Nishioka 25-430 received and filed
  48. 47 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in Loucks Auditorium Salem Public Library, 585 Liberty Street SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four-year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. Please sign up on the Speakers Roster prior to the start of the meeting. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. Please stop speaking when your time has expired. Individuals that would like to provide comments during the meeting but are not able to attend the meeting in person may provide testimony virtually. To do so, please sign up online on the day of the meeting between the hours of 8:00 a.m. and 3:00 p.m. at https://www.cityofsalem.net/government/city-council-mayor/about-city-council/comment-and-participate-in-a-city-council-meeting. HOW TO GET YOUR WRITTEN COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder at cityrecorder@cityofsalem.net by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at P.O. BOX 14300, Salem, OR, 97309-3986 or by email to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located in the lobby of at Loucks Auditorium before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit for QUASI JUDICIAL LAND USE CASES are as follows: 1. Staff Presentation – 10 minutes 2. Affected Party – 10 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 5 minutes The time limit is 3 minutes per person for LEGISLATIVE AND ADMINISTRATIVE hearings. Please stop speaking when your time has expired. The time limits for QUASI JUDICIAL HEARINGS IN NON LAND use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net.