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November 24, 2025 ·6:00 PM Final-revised

Loucks Auditorium / Salem Public Library

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 46 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Loucks Auditorium at Salem Public Library or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 3:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 WORK SESSION
  4. 1. OPENING EXERCISES:
  5. 5 Call to Order
  6. 6 Roll Call
  7. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  8. 1.2 COUNCIL AND CITY MANAGER COMMENT
  9. 1.3 PROCLAMATIONS
  10. 1.3a. Proclamation recognizing Epilepsy Awareness Month. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-444 read into the record
  11. 1.3b. Proclamation recognizing Small Business Saturday. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-463 read into the record
  12. 1.4 PRESENTATIONS
  13. 1.4a. Center 50+ Volunteer Video Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-442 received and filed
  14. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  15. 3. CONSENT CALENDAR: approved the Consent Calendar Pass
  16. 3.1 MINUTES
  17. 3.1a. November 10, 2025, Draft City Council Minutes 25-452 approved
  18. 3.1b. November 17, 2025, Draft Council Work Session Minutes 25-479 approved
  19. 3.2 RESOLUTIONS
  20. 3.3 ACTION ITEMS
  21. 3.3a. Request authorization for the City Manager to sign the updated Minto Island Conservation Area Land Management Plan 2025-2035. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Natural Environment Stewardship 25-414 approved
  22. 3.3b. Amendment of ground lease with Hangar II, LLC for property located at the Salem-Willamette Valley Airport. Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): SEMCA, SESNA Result Area(s): Good Governance; Strong and Diverse Economy. 25-453 approved
  23. 3.3c. Recommended reappointments to the Citizens Advisory Traffic Commission, Community Police Review Board, Downtown Advisory Board, Salem Planning Commission, and Salem Public Art Commission. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-458 approved
  24. 4. PUBLIC HEARINGS
  25. 4.a. **Item Deleted** The public hearing to consider modifications to the Tourism Promotion Area has been cancelled
  26. 4.b. Resolution No. 2025-28 Establishing New Solid Waste Collection Rates and Charges Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-454 approved Pass
  27. 5. SPECIAL ORDERS OF BUSINESS:
  28. 5.a. Motion from Councilor Linda Nishioka concerning adopting a statement reaffirming Salem as an Inclusive City Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-473 approved Pass
  29. 6. INFORMATION REPORTS:
  30. 6.a. A safe, clean and healthy Salem update Ward(s): 1, 2, 5, 6, and 8 Councilor(s): All Councilors Neighborhood(s): CANDO, ELNA, NESCA, NOLA, Northgate, SCAN, WSNA Result Area(s): Safe and Healthy Community, Strong and Diverse Economy, and Welcoming and Livable Community. 25-426 received and filed
  31. 6.b. Notice of proposed administrative rulemaking for Minto Island Conservation Area Restrictions for Events Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Natural Environment Stewardship 25-446 received and filed
  32. 6.c. Announcing Mayoral reappointments to the Airport Advisory Commission, Historic Landmarks Commission and Human Rights Commission. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-457 received and filed
  33. 6.d. Center 50+ Advisory Commission Strategic Operations Plan Update Ward(s): , All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Welcoming and Livable Community. 25-474 received and filed
  34. 6.e. City policy and practice regarding federal immigration enforcement. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community. 25-475 received and filed
  35. 6.f. Purchases approved administratively from October 1, 2025 through October 31, 2025. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-437 received and filed
  36. 7. ORDINANCES
  37. 7.1 FIRST READING:
  38. 7.2 SECOND READING:
  39. 7.2a. **Item Deleted** The second reading of Ordinance No. 4-25 related to the Tourism Promotion Area has been cancelled
  40. 8. PUBLIC COMMENT: (Other than agenda items)
  41. 9. ADJOURNMENT
  42. 42 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  43. 43 page break
  44. 44 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  45. a. Until further notice, all Salem City Council meetings will be conducted in Loucks Auditorium, located at Salem Public Library, 585 Liberty Street SE, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: Alternative contracting method for the Willow Lake Water Pollution Control Facility South Secondary Clarifiers Rehabilitation Project Monday, December 1, 2025, at 6:00 p.m. Annexation of a 1.91-acre territory for property located at 4952 Center St NE (ANXC-762) Monday, December 1, 2025, at 6:00 p.m. Annexation of an approximate 48.02-acre property, including public right-of-way, located at 3741 Langley Street SE and the 3700 to 3800 Blocks of Langley Street SE and Timber Drive SE (ANXC-763) Monday, December 1, 2025, at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in Loucks Auditorium.) BUDGET COMMITTEE MEETINGS: (Unless otherwise noted, Budget Committee will meet in Loucks Auditorium.) Presentation of Five-Year Forecast Wednesday, January 14, 2026, at 6:00 p.m. 2025 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor NEN--------------December 9-----6:30 p.m.-----Nishioka, Tigan 25-451
  46. 46 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in Loucks Auditorium Salem Public Library, 585 Liberty Street SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four-year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. Please sign up on the Speakers Roster prior to the start of the meeting. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. Please stop speaking when your time has expired. Individuals that would like to provide comments during the meeting but are not able to attend the meeting in person may provide testimony virtually. To do so, please sign up online on the day of the meeting between the hours of 8:00 a.m. and 3:00 p.m. at https://www.cityofsalem.net/government/city-council-mayor/about-city-council/comment-and-participate-in-a-city-council-meeting. HOW TO GET YOUR WRITTEN COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder at cityrecorder@cityofsalem.net by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at P.O. BOX 14300, Salem, OR, 97309-3986 or by email to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located in the lobby of at Loucks Auditorium before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit for QUASI JUDICIAL LAND USE CASES are as follows: 1. Staff Presentation – 10 minutes 2. Affected Party – 10 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 5 minutes The time limit is 3 minutes per person for LEGISLATIVE AND ADMINISTRATIVE hearings. Please stop speaking when your time has expired. The time limits for QUASI JUDICIAL HEARINGS IN NON LAND use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net.