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City Council

January 12, 2026 ·6:00 PM Final-revised

Loucks Auditorium / Salem Public Library

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 45 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Loucks Auditorium at Salem Public Library or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 3:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 WORK SESSION
  4. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  5. 5 Call to Order
  6. 6 Roll Call
  7. 7 Pledge of Allegiance
  8. 8 Election of Council President approved Pass
  9. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  10. 1.2 COUNCIL AND CITY MANAGER COMMENT
  11. 1.3 PROCLAMATIONS
  12. 1.4 PRESENTATIONS
  13. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  14. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  15. 3.1 MINUTES
  16. 3.1a. December 8, 2025, Draft City Council Minutes 25-527 approved Pass
  17. 3.2 RESOLUTIONS
  18. 3.2a. Resolution Updating Council Policy No. C-9 for the Capital Improvement Program Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-507 adopted Pass
  19. 3.3 ACTION ITEMS
  20. 3.3a. Fairview Park Development Grant Agreement with the Oregon Department of Administrative Services. Ward(s): Ward 3 Councilor(s): Matthews Neighborhood(s): Morningside Result Area(s): Welcoming and Livable Community; Safe, Reliable and Efficient Infrastructure 25-510 approved Pass
  21. 3.3b. Salem Police Department Domestic Violence Response Team STOP Violence Against Women Act Grant Application Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community 25-512 approved Pass
  22. 3.3c. Governance assessment recommendations for Boards and Commissions Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-517 approved Pass
  23. 3.3d. Approve a request from the North Santiam Watershed Council for City Council representation on the Mill Creek-Waller Advisory Committee. Ward(s): Ward 1 and Ward 2 Councilor(s): Councilor Tigan, Councilor Nishioka Neighborhood(s): NEN, CANDO, SESNA Result Area(s): Natural Environment Stewardship; Reliable and Efficient Infrastructure 25-523 approved Pass
  24. 3.3e. *Item Deleted* Addition of four ambulance medic positions to the Fire Department's EMS Division (File 25-535)-
  25. 4. PUBLIC HEARINGS
  26. 4.a. Public hearing to consider a Class 2 vacation in the vicinity of Landaggard Drive NW. Ward(s): 8 Councilor(s): Varney Neighborhood(s): West Salem Neighborhood Association Result Area(s): Safe, Reliable, and Efficient Infrastructure 25-518 approved on Public Hearing Pass
  27. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  28. 5.a. Report from the Salem Area Chamber of Commerce on the economic conditions facing Salem small businesses. 26-5 received and filed
  29. 6. INFORMATION REPORTS: (Items that require no Council action)
  30. 6.a. Purchases approved administratively from November 1, 2025 through November 30, 2025. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-513 received and filed
  31. 6.b. Hearings Officer Decision - A Zone Change from RM-I (Multiple Family Residential) to RM-II (Multiple Family Residential) - Approved Zone Change Case No. ZC25-01 - Hayesville Properties, LLC (Andrew Fields, James Fields, Caleb Fields); Paul and Michelle Duchateau - 5042, 5052, and 5092 Hayesville Drive NE. Ward(s): 5 Councilor(s): Brown Neighborhood(s): Northgate 25-521 received and filed
  32. 6.c. Hearings Officer Decision - Conditional Use Permit to allow a short-term rental in an existing single-family dwelling located at 3130 Eagle Ray Court, NW - Approved. Ward(s): 8 Councilor(s): Varney Neighborhood(s): West Salem 25-522 received and filed
  33. 6.d. Motion from Mayor Julie Hoy to direct staff to coordinate with ODOT to formulate a plan to address cleaning and maintenance of ODOT right-of-way within Salem Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 26-2 received and filed
  34. 7. ORDINANCES
  35. 7.1 FIRST READING:
  36. 7.2 SECOND READING:
  37. 7.2a. Annexation of an approximately 1.91-acre territory located at 4952 Center St NE. Ward(s): 6 Councilor(s): Vang Neighborhood(s): ELNA Result Area(s): Welcoming and Livable Community 25-508 approved Pass
  38. 7.2b. Annexation of an approximate 48.02-acre territory, including public street right-of-way, located at 3741 Langley Street SE and the 3700 to 3800 Blocks of Langley Street SE and Timbet Drive SE. Ward(s): Ward 3 Councilor(s): Matthews Neighborhood(s): Southeast Mill Creek Association Result Area(s): Welcoming and Livable Community 25-520 approved Pass
  39. 8. PUBLIC COMMENT: (Other than agenda items)
  40. 9. ADJOURNMENT
  41. 41 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  42. 42 page break
  43. 43 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  44. a. Until further notice, all Salem City Council meetings will be conducted in Loucks Auditorium, located at Salem Public Library, 585 Liberty Street SE, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in Loucks Auditorium.) Operations Fee Restructuring and Funding Priorities Tuesday, February 17, 2026, at 6:00 p.m. BUDGET COMMITTEE MEETINGS: (Unless otherwise noted, Budget Committee will meet in Loucks Auditorium.) Presentation of Five-Year Forecast Wednesday, January 14, 2026, at 6:00 p.m. 2025 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor NEN--------------January 13-----6:30 p.m.-----Nishioka, Tigan 25-509 received and filed
  45. 45 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in Loucks Auditorium Salem Public Library, 585 Liberty Street SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four-year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. Please sign up on the Speakers Roster prior to the start of the meeting. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. Please stop speaking when your time has expired. Individuals that would like to provide comments during the meeting but are not able to attend the meeting in person may provide testimony virtually. To do so, please sign up online on the day of the meeting between the hours of 8:00 a.m. and 3:00 p.m. at https://www.cityofsalem.net/government/city-council-mayor/about-city-council/comment-and-participate-in-a-city-council-meeting. HOW TO GET YOUR WRITTEN COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder at cityrecorder@cityofsalem.net by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/government/city-council-mayor/about-city-council/council-rules. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at P.O. BOX 14300, Salem, OR, 97309-3986 or by email to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located in the lobby of at Loucks Auditorium before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit for QUASI JUDICIAL LAND USE CASES are as follows: 1. Staff Presentation – 10 minutes 2. Affected Party – 10 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 5 minutes The time limit is 3 minutes per person for LEGISLATIVE AND ADMINISTRATIVE hearings. Please stop speaking when your time has expired. The time limits for QUASI JUDICIAL HEARINGS IN NON LAND use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net.