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Board of County Commissioners

July 17, 2024 ·9:00 AM Final

BOCC Meeting Room 204

Agenda PDF 📹 Watch video Official record ↗

Agenda — 72 items

  1. 1 Call to Order
  2. 2 Roll Call ▶ jump to 0:01
  3. 3 Notice of the meeting was properly posted on July 16, 2024.
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Prayer and Pledge of Allegiance was led by Pastor Derrick Walter Jr. ▶ jump to 48:34
  6. 6 Approval of Minutes
  7. 1. Discussion and possible action regarding the minutes of the meeting held on July 10, 2024 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. 2024-3589 approve Pass ▶ jump to 59:05
  8. 8 Recurring Agenda Items:
  9. 2. Discussion and possible action regarding all claims, list is attached and available for inspection in the office of the County Clerk, Room 201. 2024-3590 approve Pass ▶ jump to 59:15
  10. 3. Discussion and possible action regarding Resolution No. 2024-3605 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. 2024-3605 approve Pass ▶ jump to 59:50
  11. 4. Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid: P24372-16- Oklahoma County Sheriff's Office Small Unmanned Aircraft System 2024-3606 approve Pass ▶ jump to 60:42
  12. 12 Consent Agenda Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. approve Pass ▶ jump to 60:58
  13. 5. Assessor's Revolving Fee Account 8101 May 2024 2024-3491
  14. 6. Assessor's Revolving Fee Account 8101 June 2024 2024-3492
  15. 7. Discussion and possible action regarding the Treasurer Depository Fund Summary for the month of June 2024. Requested by Forrest "Butch" Freeman, Oklahoma County Treasurer. 2024-3493
  16. 8. Monthly Report of Fees for the Planning Commission Inspection Fee Funds, State Building Code Fund and the Fee Fund Report for June 2024. 2024-3522
  17. 9. Monthly Report of Fees for Court Fund: June, 2024. 2024-3558
  18. 10. Monthly Report of Fees for the Court Clerk for June, 2024. 2024-3559
  19. 11. Monthly Report of Fees for the month of June 2024 for the Oklahoma County Juvenile Bureau 2024-3598
  20. 12. Sheriff monthly report of fees - June 2024 2024-3586
  21. 13. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $1,657.88 for the period of 07/09/2024. Item requested by Karen Kint, Director of HR & Safety. 2024-3546
  22. 14. Discussion and possible action regarding Tin Horn Installation in District 2 for Merriman. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. 2024-3532
  23. 15. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 1491 for Oklahoma County in the amount of $250,000.00 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-3568
  24. 16. Cancel check# 101028588 in the amount of $6,467.38 issued to City of Oklahoma City dated 07-10-2024. Do not reissue. 2024-3579
  25. 17. Discussion and possible action regarding Employee Benefit Warrant No. 869353 through 869818 for Oklahoma County in the amount of $332,145.35 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-3580
  26. 18. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 1468 for Oklahoma County in the amount of $185,683.95 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-3582
  27. 19. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 1479 for Oklahoma County in the amount of $17,269.00 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-3583
  28. 20. Discussion and possible action regarding Employee Benefit Warrant No. 868171 through 869352 for Oklahoma County in the amount of $712,303.31 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-3584
  29. 21. Litigation: Case No. CJ-2024-3408 Summons Case No. CV-2024-1362 Appointment of Commissioners Case No. CV-2024-1583 Appointment of Commissioners 2024-3588
  30. 22. Discussion and possible action regarding Resolution 2024-3593 to appoint Larry D. Spaeth as Receiving Officer to replace Michael Tiller for the attached accounts: This item is requested by Carrie Blumert, District No. 1. 2024-3593
  31. 31 End of Consent Docket
  32. 32 Departmental Items
  33. 33 District No. 1
  34. 23. Discussion and possible action to allow the hanging of flyers for the August 16th Warrant Clearing Event. 2024-3610 approve Pass ▶ jump to 61:24
  35. 35 District No. 2
  36. 24. Discussion and possible regarding a Specific Assistance Agreement between the City of Choctaw and Board of County Commissioners of Oklahoma County pursuant to Title 69, O.S. § 603, Title 11, O.S. § 36 for reconstruction, repair, and/or improvements of a portion of road belonging to the Municipality, location at NE 10th St between N Indian Meridian Road and Triple X Road. The total estimated project is $706,654.61, but not to exceed $710,000. Upon completion of the project and receipt of invoicing from the County, Municipality shall reimburse the County for all materials in an amount not to exceed Four Hundred Ninety-Nine Thousand, Eight Hundred Eight Dollars and Ten Cents ($499,808.10). This Agreement shall become effective upon signature of both parties and shall terminate on June 30, 2025. Requested by Brian Maughan, Chairman of the Board and reviewed as to form and legality by Aaron Etherington, ADA. 2024-3622 approve Pass ▶ jump to 61:47
  37. 25. Discussion and possible action to approve a proposal from Ford AV for Oklahoma County Courthouse Digital Signage. Requested by Brian Maughan, Chairman of the Board and reviewed as to form and legality by Aaron Etherington, ADA. 2024-3624 receive Pass ▶ jump to 51:59
  38. 38 District No. 3
  39. 25. Discussion and possible action to approve a proposal from Ford AV for Oklahoma County Courthouse Digital Signage. Requested by Brian Maughan, Chairman of the Board and reviewed as to form and legality by Aaron Etherington, ADA. 2024-3624 approve Pass ▶ jump to 58:44
  40. 26. Discussion and possible action to appoint AJ Griffin to the Oklahoma County Criminal Justice Authority, appointment fills the seat vacated by Chad Alexander. Requested by Myles Davidson, Commissioner District 3. 2024-3621
  41. 27. Discussion and possible action regarding an agreement between Oklahoma County and Caroline Grace Media LLC for media management and coordination (as specified in the agreement) beginning July 17, 2024 and ending June 30, 2025 in an amount not to exceed $30,000.00. Requested by Myles Davidson, Commissioner District 3. 2024-3623 approve Pass ▶ jump to 62:50
  42. 26. Discussion and possible action to appoint AJ Griffin to the Oklahoma County Criminal Justice Authority, appointment fills the seat vacated by Chad Alexander. Requested by Myles Davidson, Commissioner District 3. 2024-3621 approve Pass ▶ jump to 62:35
  43. 41 Emergency Management
  44. 28. Discussion and possible action regarding the FY 2025 Annual Fire Equipment Agreement between Oklahoma County and The Deer Creek Fire Protection District. This Agreement, as reviewed by the Oklahoma County District Attorney's Office, commences upon signature by the Oklahoma County Board of County Commissioners and ends on June 30, 2025. 2024-3599 approve Pass ▶ jump to 63:11
  45. 29. Discussion and possible action regarding the FY 2025 Annual Fire Equipment Agreement between Oklahoma County and the City of Spencer, Spencer Fire Department. This Agreement, as reviewed by the Oklahoma County District Attorney's Office, commences upon signature by the Oklahoma County Board of County Commissioners and ends on June 30, 2025. 2024-3600
  46. 30. Discussion and possible action regarding the FY 2025 Annual Fire Equipment Agreement between Oklahoma County and the City of Choctaw, Choctaw Fire Department. This Agreement, as reviewed by the Oklahoma County District Attorney's Office, commences upon signature by the Oklahoma County Board of County Commissioners, and ends on June 30, 2025. 2024-3601
  47. 31. Discussion and possible action regarding the FY 2025 Annual Fire Equipment Agreement between Oklahoma County and the Village, Village Fire Department. This Agreement, as reviewed by the Oklahoma County District Attorney's Office, commences upon signature by the Oklahoma County Board of County Commissioners, and ends on June 30, 2025. 2024-3602
  48. 32. Discussion and possible action regarding the FY 2025 Annual Fire Equipment Agreement between Oklahoma County and Forest Park, Forest Park Fire Department. This Agreement, as reviewed by the Oklahoma County District Attorney's Office, commences upon signature by the Oklahoma County Board of County Commissioners and ends on June 30, 2025. 2024-3603
  49. 47 Engineering
  50. 33. Discussion and possible action regarding chairman signing BIA ROW Applications and The County Clerk signing the BIA Evidence of Authority form for Bridge and Approaches Replacement Project: J/P 28718(05) Luther Rd over North Canadian River. Requested by Stacey Trumbo, PE, County Engineer. 2024-3511 approve Pass ▶ jump to 64:09
  51. 34. Discussion and possible action regarding Change Order No. 1 to the Agreement for Services between Marshall Environmental Management, Inc, and the Board of County Commissioners of Oklahoma County for Annex 5th Floor Asbestos Abatement- ARPA Project #10033. Marshall Environmental Management, Inc. submits Change Order No. 1 to perform additional work to fireproof by the elevators, additional asbestos abatement per DOL and the air monitoring of the additional asbestos abatement. The total amount of the change order shall not exceed Twenty-Three Thousand Eight Hundred Dollars and Sixty cents ($23,800.60). Requisition No. 12501045 has been issued from ARPA funds contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer. 2024-3537 approve Pass ▶ jump to 65:04
  52. 35. Discussion and possible action regarding Change Order No. 1 to the Agreement for Services between Anderson & House, Inc., and the Board of County Commissioners of Oklahoma County for the Existing Jail Loading Dock- ARPA Project #10077. Anderson & House, Inc. submits Change Order No. 1 to upgrade keyed door controllers. The total amount of the change order shall not exceed Four Thousand Three Hundred Sixty-Five Dollars and no cents ($4,365.00). This is within the statutory allowable change order limit. Requested by Stacey Trumbo, PE, County Engineer. 2024-3538 approve Pass ▶ jump to 65:32
  53. 36. Discussion and possible action regarding the Agreement for Services between Jim Cooley Construction, LLC and the Board of County Commissioners of Oklahoma County for the Oklahoma County 1st Floor Annex Phase 1 Clerks Books, ARPA Project #10067 A. Requisition Number 12500956 in the amount of Fifty-Nine Thousand, One Hundred Twenty-Eight Dollars and No/100 ($59,128.00) has been issued from ARPA Funds, contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer. 2024-3549 approve Pass ▶ jump to 66:02
  54. 37. Discussion and possible action regarding the Agreement for Services between Halff Associates, Inc. and the Board of County Commissioners regarding Oklahoma County Bridge 54- BR-2024, East 1000 Britton Road & Hiwassee-Jones RCB. The total amount of the agreement shall not exceed One Hundred Thirty-Six Thousand, Nine Hundred Eighty-Two Dollars and Eighty Cents ($136,982.80). Requisition No. 12501068 has been issued from CBRI Fund (11116120) contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3554 approve Pass ▶ jump to 66:29
  55. 38. Discussion and possible action regarding the Agreement for Services between Halff Associates, Inc. and the Board of County Commissioners regarding Oklahoma County Bridge on Pottawatomie Road west of McLoud. The total amount of the agreement shall not exceed One Hundred Nine Thousand, Five Hundred Eighty-Four Dollars and Eighty Cents ($109,584.80). Requisition No. 12406906 has been issued from CBRI Fund (11116120) contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3564 approve Pass ▶ jump to 66:52
  56. 39. Discussion and possible action regarding an amendment to the Agreement for Services between Smith-Roberts Land Services, Inc. and the Board of County Commissioners of Oklahoma County for acquisition services for Bridge 16- 220th over Deer Creek R/W Staking Services for Utilities increasing PO 22306529 to $26,750.00. Requested by Stacey Trumbo, PE, County Engineer. 2024-3596 approve Pass ▶ jump to 67:21
  57. 40. Discussion and possible action regarding the amendment to the Agreement for Services between Olsson, Inc. and the Board of County Commissioners of Oklahoma County for investigative geotechnical services for the New Adult Detention Center, performing supplemental geotechnical exploration at the “Trosper Park Site” increasing the PO 22402763 to $101,170.00. Requested by Stacey Trumbo, PE, County Engineer. 2024-3597 approve Pass ▶ jump to 67:50
  58. 56 Policy & Governance
  59. 41. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and Share Foundation. Agreement not to exceed $250,000 to partner with fellow home builders, local businesses, and construction vendors to provide homes directly to at-risk families or other non-profits working with at-risk families at no cost. The duplex will impact two families providing security and hope. Requisition No. 12501065-00. Approved as to form by Aaron Etherington, ADA. Requested by Jessica Clayton, Policy and Governance Chairman. 2024-3619 approve Pass ▶ jump to 69:04
  60. 58 Public Defender
  61. 42. Discussion and possible action regarding approval of a standard long-term lease contract between Standley Systems, LLC, and the Oklahoma County Public Defender for two (2) Kyocera 8353i copiers and copier services. This contract shall commence on July 1, 2024, and terminate on June 30, 2025. The amount of the contract shall not exceed $8,000.00. Approved as to form and legality by Aaron Etherington, ADA. Requested by Brigitte Biffle, Public Defender of Oklahoma County. 2024-3576 approve Pass ▶ jump to 69:20
  62. 43. Discussion and possible action regarding approval of a standard long-term lease contract between Standley Systems, LLC, and the Oklahoma County Drug Court office for one (1) Kyocera 8353ci copier and copier services. This contract shall commence on July 1, 2024, and terminate on June 30, 2025. The amount of the contract shall not exceed $7,000.00. Approved as to form and legality by Aaron Etherington, ADA. Requested by Brigitte Biffle, Public Defender of Oklahoma County. 2024-3577
  63. 61 Sheriff
  64. 44. Discussion and possible action regarding the FY 2024-25 Memorandum of Understanding renewal between Oklahoma City Public Schools and the Oklahoma County Sheriff's Office for providing one (1) School Resource Officer at a daily rate not to exceed $428.00. The effective dates of this contract are July 1, 2024, through June 30, 2025. Requested by Tommie Johnson III, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3560 approve Pass ▶ jump to 70:20
  65. 45. Discussion and possible action regarding the FY 2024-25 Memorandum of Understanding renewal between Christ the King Catholic School and the Oklahoma County Sheriff's Office for providing one (1) School Resource Officer at a daily rate not to exceed $428.00. The effective dates of this contract are July 1, 2024, through June 30, 2025. Requested by Tommie Johnson III, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3561
  66. 46. Discussion and possible action regarding the FY 2024-25 Memorandum of Understanding renewal between the Catholic School of St. Eugene and the Oklahoma County Sheriff's Office for providing one (1) School Resource Officer at a daily rate not to exceed $428.00. The effective dates of this contract are July 1, 2024, through June 30, 2025. Requested by Tommie Johnson III, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3562
  67. 47. Discussion and possible action regarding the FY2024-25 Memorandum of Understanding renewal between the Oklahoma County Treasurer’s Office and the Oklahoma County Sheriff's Office for the provision of one (1) Deputy at an annual rate of $98,191.44. The effective dates of this contract are July 1, 2024 through June 30, 2025. Requested by Tommie Johnson III, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3585
  68. 48. Discussion and possible action regarding the review of an award from the Oklahoma Office of Homeland Security for annual maintenance for FY 2024-2025 for two Mobile Security X-Ray Machines in the amount of $9,190.00. There are no matching funds required. Requested by Tommie Johnson III, Oklahoma County Sheriff. 2024-3595 approve Pass ▶ jump to 70:34
  69. 67 No Commissioners Comments/General Remarks ▶ jump to 70:39
  70. 68 No New Business
  71. 69 No Citizen Participation
  72. 70 Adjourn adjourn Pass ▶ jump to 70:52