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Board of County Commissioners

March 26, 2025 ·9:00 AM Final

BOCC Meeting Room 204

Agenda PDF 📹 Watch video Official record ↗

Agenda — 46 items

  1. 1 Call to Order ▶ jump to 0:01
  2. 2 Roll Call ▶ jump to 0:02
  3. 3 Notice of the meeting was properly posted on March 25, 2025. ▶ jump to 0:24
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Prayer and Pledge of Allegiance ▶ jump to 58:54
  6. 6 Approval of Minutes
  7. 6 Roll Call ▶ jump to 61:43
  8. 1. Discussion and possible action regarding the minutes of the meeting held on March 19, 2025 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. 2025-1106 approve Pass ▶ jump to 62:47
  9. 8 Recurring Agenda Items:
  10. 2. Discussion and possible action regarding all claims; list is attached and available for inspection in the Office of the County Clerk, Room 203. 2025-1107 approve Pass ▶ jump to 62:58
  11. 3. Discussion and possible action regarding Resolution No. 2025-1120 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 203. 2025-1120 approve Pass ▶ jump to 63:08
  12. 4. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting. G25-002 Oklahoma County Opioid Abatement Grant 2025-1121 approve Pass ▶ jump to 64:42
  13. 12 Consent Agenda Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. approve Pass ▶ jump to 64:52
  14. 5. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 2338 for Oklahoma County in the amount of $250,000.00 pending notification of encumbrance to Kindy Stevens, Oklahoma County Treasurer's Office. 2025-1020
  15. 6. Discussion and possible action regarding Employee Benefit Medical Claims (UMR) for Oklahoma County in the amount of $367,287.16 pending notification of encumbrance to Kindy Stevens, Oklahoma County Treasurer's Office. 2025-1021
  16. 7. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 2444 for Oklahoma County in the amount of $324,082.18 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-1066
  17. 8. Discussion and possible action regarding Employee Benefit Medical Claims (UMR) for Oklahoma County in the amount of $ 2,408.68 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-1092
  18. 9. Discussion and possible action regarding Employee Benefit Medical Claims (UMR) for Oklahoma County in the amount of $ 546,365.13 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-1093
  19. 10. Discussion and possible action regarding Employee Benefit Warrant No. 872889 through 872942 for Oklahoma County in the amount of $27,605.68 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-1096
  20. 11. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $1,466.14 for the period of 3/18/2025. Item requested by Karen Kint, Director of HR & Safety 2025-1063
  21. 12. Litigation: Case No. CJ-2025-1404 Summons Case No. TC-2025-006 Tort Claim Case No. CS-2025-1146 Summons 2025-1108
  22. 13. Discussion and possible action regarding Tin Horn Installation in District 3 for Stroud. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. 2025-1119
  23. 14. Monthly report of fees for the Oklahoma County Clerk's Office. 2025-1132
  24. 23 End of Consent Docket
  25. 24 Departmental Items
  26. 25 District No. 2
  27. 15. Discussion and possible action regarding the appointment of Kala Beard to the Public Improvements and Infrastructure Committee as an alternate member for District Two to replace Jessica Clayton. This item requested by Brian Maughan, Commissioner for District Two. 2025-1128 approve Pass ▶ jump to 65:11
  28. 16. Discussion and possible action regarding the appointment of Brandi Mertens to the Policy and Governance Committee as the primary member for District Two to replace Jessica Clayton, as well as the appointment of Charles Dodson as the alternate member for District Two to replace Brandi Mertens. This item requested by Brian Maughan, Commissioner for District Two. 2025-1130 approve
  29. 17. Discussion and possible action regarding the appointment of Brandi Mertens to the Handbook Committee as the primary member for District Two to replace Jessica Clayton. This item requested by Brian Maughan, Commissioner for District Two. 2025-1131 approve
  30. 29 District No. 3
  31. 18. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of County Commissioners and the Edmond Historical Society (Project ID 30331). Agreement not to exceed $30,000.00 for their Children’s Room Redesign Project. An incorrect attachment was included with this item for the March 12, 2025 Board of County Commissioners Meeting. Requested by Myles Davidson, Chairman, Board of County Commissioner. 2025-1095 approve Pass ▶ jump to 65:27
  32. 31 County Clerk
  33. 19. Discussion and possible action to receive the FY 2025 Consolidated Local Central Services OMB 2 CFR 200 Cost Allocation Plan and Indirect Cost Rate Proposal for Oklahoma County, Oklahoma, for the Fiscal Year Ending June 30, 2025, (Based on actual expenditures for the Fiscal Year Ended June 30, 2023). Prepared by Justice Benefits, Inc. Requested by Hannah Dix, Juvenile Bureau Director. 2025-1024 receive Pass ▶ jump to 66:51
  34. 20. Discussion and possible action regarding a certified copy of a continuation certificate for Abstractor's Bond for First American Title Insurance Company in the amount of $100,000.00 effective until February 12, 2026. Item requested by Autumn Jefferis, Real Estate & UCC Supervisor. 2025-1133 receive Pass ▶ jump to 67:05
  35. 34 Engineering
  36. 21. Discussion and possible action regarding an Acquisition by agreement for a Permanent Easement for Public Highway Job Piece 37978(04) Westminster Road. Parcel 2- 0.15 acres; A TRACT OF LAND BEING A PART OF THE NORTHEAST QUARTER (NE/4) OF SECTION THIRTY (30), TOWNSHIP FOURTEEN (14) NORTH, RANGE ONE (1) WEST OF THE INDIAN MERIDIAN, OKLAHOMA COUNTY, OKLAHOMA. SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER (NE/4), THENCE N 89°58'21" W ON THE SOUTH LINE OF SAID NORTHEAST QUARTER (NE/4) A DISTANCE OF 33.00 FEET TO A POINT ON THE WEST STATUTORY RIGHT-OF-WAY OF WESTMINSTER RD., SAID POINT BEING THE POINT OF BEGINNING; THENCE CONTINUING N 89°58'21" W A DISTANCE OF 29.84 FEET; THENCE N 9°25'43" W A DISTANCE OF 79.07 FEET; THENCE N 0°34'50" W PARALLEL TO THE EAST LINE OF SAID NORTHEAST QUARTER (NE/4) A DISTANCE OF 86.69 FEET; THENCE S 85°57'53" E A DISTANCE OF 42.14 FEET TO A POINT ON THE WEST STATUTORY RIGHT-OF-WAY OF WESTMINSTER RD.; THENCE S 0°34'50" E ALONG THE WEST STATUTORY RIGHT-OF-WAY OF WESTMINSTER RD. A DISTANCE OF 161.74 FEET BACK TO THE POINT OF BEGINNING. CONTAINING 6,380.73 SQUARE FEET OR 0.15 ACRES OF LAND, MORE OR LESS This easement is being granted to Oklahoma County by Stewart Kennedy and Casey Kennedy in exchange for $5000. Req # 12505774 has been issued from Highway Cash/Highway District No. 3, contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer. 2025-1118 approve Pass ▶ jump to 67:26
  37. 36 Human Resources
  38. 22. Discussion and possible action regarding recognition of the February and March 2025 BOCC Employees of the Month. This item is requested by Karen Kint, Director of HR/Safety. 2025-0552 approve Pass ▶ jump to 72:56
  39. 38 Commissioners Comments/General Remarks: ▶ jump to 74:19
  40. 39 No New Business ▶ jump to 75:23
  41. 40 Recess into executive session approve Pass ▶ jump to 75:28
  42. 23. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Estate of Stephens v OCCJA BOCC, CIV-2023-0144-PRW, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requesed by Rod Heggy, ADA. 2025-1116
  43. 42 Return from executive session return Pass ▶ jump to 78:34
  44. 24. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Estate of Stephens v OCCJA BOCC, CIV-2023-0144-PRW, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Rod Heggy, ADA. 2025-1117 ▶ jump to 78:38
  45. 44 No Citizen Participation ▶ jump to 78:47
  46. 45 Adjourn ▶ jump to 78:51