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Handbook Committee

September 16, 2025 ·9:30 AM Final ·Special

BOE Meeting Room 205

Agenda PDF 📹 Watch video Official record ↗

Agenda — 38 items

  1. 1 Call To Order ▶ jump to 0:01
  2. 2 Roll Call ▶ jump to 0:02
  3. 3 Notice of the meeting was properly posted on August 29, 2025.
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Approval of Minutes
  6. 1. Discussion and possible action regarding the minutes of August 26, 2025. 2025-3466 approve Pass ▶ jump to 1:06
  7. 7 Departmental Items
  8. 2. Discussion and possible action to adopt a revised cover page for the employee handbook. Requested by Erin McConnell, County Clerk’s Office. 2025-3468 approve Pass ▶ jump to 1:40
  9. 3. Discussion and possible action to accept changes to the “Employment Classifications” section of the handbook draft, to include definitions listed within. Requested by Erin McConnell, County Clerk’s Office. 2025-3598 approve Pass ▶ jump to 15:53
  10. 4. Discussion and possible action to accept changes to the “Time Recording (Non-Exempt Employees)” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3599 approve Pass ▶ jump to 78:34
  11. 3. Discussion and possible action to accept changes to the “Employment Classifications” section of the handbook draft, to include definitions listed within. Requested by Erin McConnell, County Clerk’s Office. 2025-3598 approve Pass ▶ jump to 24:40
  12. 5. Discussion and possible action to accept changes to the “Payment of Wages” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3600 approve Pass
  13. 3. Discussion and possible action to accept changes to the “Employment Classifications” section of the handbook draft, to include definitions listed within. Requested by Erin McConnell, County Clerk’s Office. 2025-3598 approve Pass ▶ jump to 48:18
  14. 6. Discussion and possible action to accept changes to the “Payroll Deductions” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3601 approve Pass
  15. 3. Discussion and possible action to accept changes to the “Employment Classifications” section of the handbook draft, to include definitions listed within. Requested by Erin McConnell, County Clerk’s Office. 2025-3598 approve Pass ▶ jump to 67:42
  16. 7. Discussion and possible action to accept changes to the “Hours of Work” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3602 approve Pass
  17. 8. Discussion and possible action to accept changes to the “Work Week and Work Period” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3603 approve Pass
  18. 4. Discussion and possible action to accept changes to the “Time Recording (Non-Exempt Employees)” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3599 approve Pass ▶ jump to 96:54
  19. 9. Discussion and possible action to accept changes to the “Telecommute” section of the handbook draft and to move the section to immediately follow the “Nepotism” section (falls under employment policies rather than compensation policies). Requested by Erin McConnell, County Clerk’s Office. 2025-3604 approve Pass
  20. 10. Discussion and possible action to accept changes to the “Earning Overtime” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3605 approve Pass
  21. 11. Discussion and possible action to accept changes to the “Compensatory Time Off for Overtime” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3606 approve
  22. 4. Discussion and possible action to accept changes to the “Time Recording (Non-Exempt Employees)” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3599 approve Pass ▶ jump to 118:45
  23. 12. Discussion and possible action to accept changes to the “Leave Benefits” section of the handbook draft to include Military Leave, Bereavement Leave, Professional Development Leave, Emergency Shutdown Leave, Public Health Emergency Leave, Jury Duty Leave, Disaster Leave, Election Leave, Workers’ Compensation Leave, Administrative Leave, and Absent without Leave Available. These revisions are based on leave codes used in the Tyler Time and Attendance System. Requested by Erin McConnell, County Clerk’s Office. 2025-3607 approve
  24. 13. Discussion and possible action to remove the definitions in the “Family and Medical Leave Act” section of the handbook draft and replace with the statement “Oklahoma County shall utilize the terms and definitions related to FMLA established by 29 U.S.C. § 2611.” Requested by Erin McConnell, County Clerk’s Office. 2025-3608 approve Pass
  25. 14. Discussion and possible action to accept additional changes to the “Family and Medical Leave Act” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3609 defer Pass
  26. 15. Discussion and possible action to accept changes to the “Leave Sharing Policy” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3610 approve Pass
  27. 17. Discussion and possible action regarding a new draft of the Oklahoma County Employee Handbook, including potential revisions or changes. Requested by Rick Buchanan, Handbook Chairman. 2025-3611
  28. 25 Recess recess Pass ▶ jump to 97:56
  29. 11. Discussion and possible action to accept changes to the “Compensatory Time Off for Overtime” section of the handbook draft. Requested by Erin McConnell, County Clerk’s Office. 2025-3606 approve Pass
  30. 26 Return return Pass ▶ jump to 103:52
  31. 26 Recess recess Pass ▶ jump to 97:56
  32. 27 Citizen Participation:
  33. 27 Roll Call ▶ jump to 103:05
  34. 28 Board Comments
  35. 28 Return return Pass ▶ jump to 103:52
  36. 29 Adjourn adjourn Pass
  37. 12. Discussion and possible action to accept changes to the “Leave Benefits” section of the handbook draft to include Military Leave, Bereavement Leave, Professional Development Leave, Emergency Shutdown Leave, Public Health Emergency Leave, Jury Duty Leave, Disaster Leave, Election Leave, Workers’ Compensation Leave, Administrative Leave, and Absent without Leave Available. These revisions are based on leave codes used in the Tyler Time and Attendance System. Requested by Erin McConnell, County Clerk’s Office. 2025-3607 approve Pass
  38. 12. Discussion and possible action to accept changes to the “Leave Benefits” section of the handbook draft to include Military Leave, Bereavement Leave, Professional Development Leave, Emergency Shutdown Leave, Public Health Emergency Leave, Jury Duty Leave, Disaster Leave, Election Leave, Workers’ Compensation Leave, Administrative Leave, and Absent without Leave Available. These revisions are based on leave codes used in the Tyler Time and Attendance System. Requested by Erin McConnell, County Clerk’s Office. 2025-3607 approve Pass