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Board of County Commissioners

September 24, 2025 ·9:00 AM Final

BOCC Meeting Room 204

Agenda PDF 📹 Watch video Official record ↗

Agenda — 67 items

  1. 1 Call to Order
  2. 2 Roll Call ▶ jump to 0:01
  3. 3 Notice of the meeting was properly posted on September 23, 2025. ▶ jump to 44:50
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Prayer and Pledge of Allegiance was led by David Barnes. ▶ jump to 44:53
  6. 6 Approval of Minutes
  7. 1. Discussion and possible action regarding the minutes of the meeting held on September 17, 2025 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. 2025-3753 approve Pass ▶ jump to 46:01
  8. 8 Recurring Agenda Items:
  9. 2. Discussion and possible action regarding all claims; list is attached and available for inspection in the Office of the County Clerk, Room 203. Item requested by the Oklahoma County Accounts Payable Department, Office of the County Clerk. 2025-3754 approve Pass ▶ jump to 46:25
  10. 3. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting. Item requested by Oklahoma County Purchasing Department, Office of the County Clerk. P26285-03 - Design Build Courthouse Handicap Elevator 2025-3763 tabulate and return Pass ▶ jump to 47:03
  11. 4. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting. Item requested by Oklahoma County Purchasing Department, Office of the County Clerk. P26285-02 - Design Build Courthouse 9th Floor HVAC 2025-3764 tabulate and return Pass ▶ jump to 47:26
  12. 5. Discussion and possible action regarding Resolution No. 2025-3765 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 203. Item requested by Oklahoma County Purchasing Department, Office of the County Clerk. 2025-3765 approve Pass ▶ jump to 47:34
  13. 13 Consent Agenda Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. approve Pass ▶ jump to 47:46
  14. 6. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 3711 for Oklahoma County in the amount of $ 250,000.00 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. Requested by Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-3552
  15. 7. Discussion and possible action regarding Employee Benefit Medical Claims (UMR) for Oklahoma County in the amount of $296,465.50 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. Requested by Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-3612
  16. 8. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 3849 for Oklahoma County in the amount of $5,733.00 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. Requested by Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-3696
  17. 9. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 3802 for Oklahoma County in the amount of $877.55 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. Requested By Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-3722
  18. 10. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 3803 for Oklahoma County in the amount of $196.00 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. Requested By Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-3723
  19. 11. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $991.15 for the period of 09-16-2025. Item requested by Karen Kint, Director of HR & Safety. 2025-3699
  20. 12. Discussion and possible action regarding Tin Horn Installation for Downs in District 2. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. 2025-3730
  21. 13. Discussion and possible action regarding Tin Horn Installation for McCauley in District 3. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. 2025-3731
  22. 14. Discussion and possible action regarding Tin Horn Installation for Burd in District 3. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. 2025-3736
  23. 15. Discussion and possible action regarding Resolution No. 2025-3737, to surplus equipment from the inventory of Oklahoma County District #2. With the requested approval these items will be sold at auction in accordance with the provisions set forth in Title 19 Section 421. One (1) Etnyre Chip Spreader, c/n DB310-00208, s/n K6384, acquired 03/06/2008 from Van Keppell, Oklahoma City, OK for $108,630.00 One (1) Gradall XL4100 Excavator, c/n DB327-00213, s/n 0412510, acquired 04/20/2000 from Midwestern Equipment, Box 95206, Oklahoma City, OK 73143 for $213,500.00 One (1) Gradall XL4100-III Excavator, c/n DB327-00214, acquired 09/14/2010 from Kirby-Smith Machinery, Inc., 6715 W. Reno Ave., Oklahoma City, OK 73127 for $317,012.00 One (1) Aaladin Pressure Washer, c/n DB331-00205, acquired 09/28/2005 from Ram Products, Box 23325, Oklahoma City, OK, 73123 for $6,399.00 One (1) Champion Air Compressor, c/n DB406-00201, s/n 271780, acquired 01/01/1982 fromPetroleum Marketers, Oklahoma City, OK for $10,000.00 One (1) Ingorsall Rand Concrete Saw, c/n DB425-00232, s/n 008166U399, acquired 03/25/2010 from OCT Equipment, Inc., 7100 Sw 3rd, Oklahoma City, OK 73128 for $2,450.00 One (1) Robinair A/C Recovery Machine, c/n DB438-00217, s/n 602092, acquired 10/06/2011 from O’Reilly Auto Parts, 10108 NE 23rd St., Nicoma Park, OK 73066 for $3,650.00 One (1) 76” X 12” Single Axle Trailer, c/n SN334-00002, s/n 1T9US1214AN578002, acquired 06/08/2010 from Tisdell’s Implements, 11336 NE 23rd, Nicoma Park, OK 73066 for $1,494.98 Items not on Inventory: Broce Broom 2,000 Gallon Water Tank Filing Cabinet Misc John Deere & Cat Filters 18 Steel Truck Wheels (22” &24”) Hamm Roller Doors 6 Plastic Water Tanks w/ Misc Brackets Small Enclosed Trailer A Small Enclosed Trailer B Rotary Floor Cleaner Pressure Washer Attachment 2 Misc. Incomplete Puller Sets Pallet- Obsolete Alternators & Starters Pallet- Concrete Ties & Bolts Pallet- Wheels, Brush Hog Blades, Bench Grinder Stand Pallet- Hustler Mower Wheels & Tires Pallet- Welding Tools, Supplies, Toolboxes, Shop Tools and Parts 2 Pallets- Obsolete Parts 2025-3737
  24. 16. Discussion and possible action regarding Resolution No. 2025-3740, disposing of equipment from the inventory of the Oklahoma County Treasurer. These items are broken or obsolete and are too costly to repair. With the requested approval, they will be junked in accordance with the provisions set forth in Title 19 Section 421. Requested by Amber Harris, County Clerk's Office One (1) HP SB 800 G3 PC, c/n C250-00077, s/n MXL8031DB4, acquired 02/13/2018 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $850.00 One (1) HP SB 800 G3 PC, c/n C250-00078, s/n MXL8031D9F, acquired 02/13/2018 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $850.00 One (1) HP SB 800 G3 PC, c/n C250-00079, s/n MXL8031DBG, acquired 02/13/2018 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $850.00 One (1) HP SB 800 G3 PC, c/n C250-00080, s/n MXL8031DBH, acquired 02/13/2018 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $850.00 One (1) HP SB 800 G3 PC, c/n C250-00081, s/n MXL8031DBP, acquired 02/13/2018 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $850.00 One (1) HP SB 800 G3 PC, c/n C250-00082, s/n MXL8031DBQ, acquired 02/13/2018 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $850.00 One (1) HP SB 800 G4 PC, c/n C250-00089, s/n MXL8382YJN, acquired 12/10/2018 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $1,035.40 One (1) HP SB 800 G4 PC, c/n C250-00096, s/n MXL92258BB, acquired 07/30/2019 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $950.00 One (1) HP SB 800 G4 PC, c/n C250-00098, s/n MXL9362D2F, acquired 10/04/2019 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $950.00 One (1) HP LaserJet Enterprise M608N Printer, c/n C253-00070, s/n PHBCQD01W0, acquired 03/07/2023 from SHI, Inc., PO Box 952121, Dallas, TX 75395 for $1,402.33 2025-3740
  25. 17. Discussion and possible action regarding Resolution No. 2025-3741, to surplus equipment from the inventory of Oklahoma County District #3. With the requested approval these items will be returned to the vendor in accordance with the provisions set forth in Title 19 Section 421. One (1) Graphtec Sign Plotter, c/n DC230-00301, s/n Y50114402, acquired 04/07/2025 from Centerline Supply, Inc., 530 Jesse St., Grand Prairie, TX 75051 for $6,975.00 2025-3741
  26. 18. Discussion and possible action regarding Resolution No. 2024-5186, to transfer equipment from the inventory of the Oklahoma County Sheriff’s Office to the Geary Police Department in accordance with the provisions set forth in Title 19 Section 421.1. One (1) 2011 Dodge Charger, c/n B612-00445, s/n 2B3CL1CT3BH572258, acquired 06/29/2011 from Bob Howard Chrysler, Jeep & Dodge, 13250 N. Broadway, Oklahoma City, OK 73113 for $24,347.08 2025-3758
  27. 19. Monthly Report of Fees for the Planning Commission Inspection Fee Funds, State Building Code Fund and the Fee Fund Report for August 2025. Requested by Erik Brandt, Principal Planner, Planning Department. 2025-3677
  28. 20. Litigation: Case No. CJ-2025-6690 Summons Case No. CJ-2025-6025 Summons Case No. TC-2025-019 Tort Claim Case No. CJ-2025-6659 Summons Case No. CV-2025-2254 Summons Case No. CJ-2025-2337 Summons Case No. CJ2025-2338 Summons 2025-3755
  29. 29 End of Consent Docket
  30. 30 Departmental Items
  31. 31 District No. 1
  32. 21. Discussion and possible action regarding an application to Circuit Engineering District #5 for Project Funds, to use for the purchase of the following skidsteer attachments; Takeuchi 84" bucket with teeth, NPK PH2 hydraulic hammer, Tekeuchi 84" broom; in a requested amount of $25,000.00. Requested by Jason Lowe, Commissioner, District 1. 2025-3743 approve Pass ▶ jump to 48:27
  33. 22. Discussion and possible action regarding Resolution No. 2025-3745 for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $300,000. Funding would be utilized to do a full road rebuild of a one mile section of Britton Road from Dobbs Road to Harrah Road in unincorporated District 1. Application and project development was prepared by Dan Spaeth. Requested by Jason Lowe, Commissioner, District 1. 2025-3745
  34. 23. Discussion and possible action regarding Resolution No. 2025-3746 for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $88,079.60. Funding would be utilized to upgrade SoftStop guardrails across District One. Application and project development was prepared by Dan Spaeth. Requested by Jason Lowe, Commissioner, District 1. 2025-3746
  35. 24. Discussion and possible action regarding Resolution No. 2025-3747 for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $52,750.00. Funding would be utilized to acquire a new Rhino Guardrail Pro Pile Driver for District One. Application and project development was prepared by Dan Spaeth. Requested by Jason Lowe, Commissioner, District 1. 2025-3747
  36. 36 Benefits and Retirement
  37. 25. Discussion and possible action regarding the FY26 Renewal Agreement for Services between Legal Shield, and the Board of County Commissioners of Oklahoma County regarding their employee identity protection program. This was approved by the Oklahoma County Budget Board. This agreement shall commence on July 1, 2025, and terminate on June 30, 2026. Requested by Jon Wilkerson, Director of Benefits and Retirement and reviewed as to form and legality by Aaron Etherington, ADA. 2025-3775 approve Pass ▶ jump to 48:41
  38. 38 County Management
  39. 26. Discussion and possible action regarding an Amendment and Extension Agreement between the Oklahoma County Board of County Commissioners (BOCC) and the Oklahoma County Public Defender’s Office (Contractor). This Amendment and Extension Agreement will allow the Contractor to continue to utilize subcontractors for the provision of services outlined in the approved agreements between the BOCC and ODMHSAS and provide for the continuation of services for fiscal year 2025-2026, subject to availability of the funds in the OK County Community Safety Investment Fund (6047) Voucher Account. The amount is not to exceed the One Million Six Hundred Thirty-Five Thousand One Hundred Seventeen Dollars and Thirty-Three Cents ($1,635,117.33) received in Fiscal Year 2023-2024. The Amendment and Extension Agreement will extend the terms of the original Agreement dated April 10, 2024, and any subsequent amendments thereto for a period of 12 months commencing on July 1, 2025, and ending on June 30, 2026. Reviewed as to legality and form by Aaron Etherington, ADA. Requested by Jessica Clayton, Oklahoma County Manager. 2025-3739 approve Pass ▶ jump to 49:39
  40. 27. Discussion and possible action regarding subrecipient addendum approval for ARPA project 30011, City of Bethany. Budget category modifications were made to the original contract and have been updated accordingly. Requested by Jessica Clayton, County Manager, on behalf of Accenture. 2025-3767 approve Pass ▶ jump to 50:13
  41. 28. Discussion and possible action regarding subrecipient addendum approval for ARPA project 30723, Friends of Oklahoma History Center. Budget category modifications were made to the original contract and have been updated accordingly. Requested by Jessica Clayton, County Manager, on behalf of Accenture. 2025-3768
  42. 29. Discussion and possible action regarding subrecipient addendum approval for ARPA project 30390, Fostering Sweet Dreams. Budget category modifications were made to the original contract and have been updated accordingly. Requested by Jessica Clayton, County Manager, on behalf of Accenture. 2025-3769
  43. 30. Discussion and possible action regarding subrecipient addendum approval for ARPA project 30208, The Genesis Project. Budget category modifications were made to the original contract and have been updated accordingly. Requested by Jessica Clayton, County Manager, on behalf of Accenture. 2025-3770
  44. 31. Discussion and possible action regarding subrecipient addendum approval for ARPA project 30034, Bonnies Helping Hands. Budget category modifications were made to the original contract and have been updated accordingly. Requested by Jessica Clayton, County Manager, on behalf of Accenture. 2025-3771
  45. 32. Discussion and possible action regarding subrecipient addendum approval for ARPA project 40001, Cardinal Community House. Key Performance Indicator (KPI) modifications were made to the original contract and have been updated accordingly. Requested by Jessica Clayton, County Manager, on behalf of Accenture. 2025-3772
  46. 33. Discussion and possible action regarding subrecipient addendum approval for ARPA project 30073, HOPE is Alive. Scope modifications were made to the original contract to ensure clarity and have been updated accordingly. Requested by Jessica Clayton, County Manager, on behalf of Accenture. 2025-3773
  47. 47 Emergency Management
  48. 34. Discussion, review, and possible action regarding the FY 2026 Annual Fire Equipment Agreement between Oklahoma County and the City of Midwest City/Midwest City Fire Department. This Agreement, as reviewed by the Oklahoma County District Attorney's Office, would commence upon signature by the Oklahoma County Board of County Commissioners and expire June 30, 2026. Requested by David K. Barnes, Director, Oklahoma County Office of Emergency Management. 2025-3738 approve Pass ▶ jump to 50:25
  49. 49 Engineering
  50. 35. Discussion and possible action to approve a Project Agreement between Oklahoma County and the State of Oklahoma Department of Transportation (ODOT) for the construction of Oklahoma County New Bridge to replace pipe battery on SE 44th Street 2300 FT East of Luther Road. Project Number: JP-8170(004),State Job Number 38170(04)(05)(06)(07). The total estimated cost of the construction of the project is Three Hundred Thousand Dollars no/100 ($300,000.00) with the monies paid out of the CIRB fund held at ODOT. Requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by Aaron Etherington. 2025-3729 approve Pass ▶ jump to 50:49
  51. 51 Human Resources
  52. 36. Discussion and possible action regarding recognition of the September 2025 BOCC Employees of the Month. This item is requested by Karen Kint, Director of HR/Safety. 2025-3486 approve Pass ▶ jump to 54:14
  53. 53 MIS
  54. 37. Discussion and possible action regarding the amended FY 2025-2026 ESRI renewal. This is a no cost amendment. The only change is to have the ability to add more users to the portal. This item is requested by Dayne Coffey, Director, Information Technology, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2025-3725 approve Pass ▶ jump to 56:19
  55. 55 Planning Commission
  56. 38. Discussion and possible action to approve Resolution No. 2025-3726 for the Chairman to sign the Association of Central Oklahoma Governments (ACOG) Rural Economic Action Plan Grant (REAP) in the amount of $280,000. Funding would be utilized to repair Anderson Rd. from Route 66 and extending north to a half-mile beyond Covell Road for a total length of 1.6 miles for the Town of Arcadia. Requested by Erik Brandt, Principal Planner. 2025-3726 approve Pass ▶ jump to 57:06
  57. 39. Discussion and possible action to approve or deny of Resolution No. 2025-3735, adopting the Final Draft of Oklahoma County's revised Floodplain Regulation. The Floodplain Management Board approved the Final Draft in an open meeting on July 17, 2025, and recommends that the Board of County Commissioners approve and adopt the revised Floodplain Regulation for the unincorporated areas of Oklahoma County. Requested by Erik Brandt, Principal Planner and approved as to form and legality by Lisa Endres Assistant District Attorney. 2025-3735 approve Pass ▶ jump to 57:39
  58. 58 Commissioners Comments/General Remarks ▶ jump to 57:43
  59. 59 No New Business ▶ jump to 58:05
  60. 60 Recess into executive session recess Pass ▶ jump to 58:12
  61. 40. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Weaver v BOCC, CJ-2023-6864, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Rod Heggy, Assistant District Attorney. 2025-3701
  62. 41. To enter into executive session pursuant to 25 O.S. 307(B)(4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action regarding the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS), and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim, or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Myles Davidson, Commissioner, District 3. 2025-3761
  63. 63 Return from executive session return Pass ▶ jump to 67:38
  64. 42. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Weaver v BOCC, CJ-2023-6864, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Rod Heggy, Assistant District Attorney. 2025-3702 approve Pass ▶ jump to 67:50
  65. 43. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action regarding the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS), and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim, or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Myles Davidson, Commissioner, District 3. 2025-3762 approve Pass
  66. 66 No Citizen Participation
  67. 67 Adjourn approve Pass ▶ jump to 68:13