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Board of County Commissioners

December 17, 2025 ·9:00 AM Final

BOCC Meeting Room 204

Agenda PDF 📹 Watch video Official record ↗

Agenda — 52 items

  1. 1 Call to Order ▶ jump to 0:02
  2. 2 Roll Call
  3. 3 Notice of the meeting was properly posted on December 16, 2025. ▶ jump to 56:01
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Prayer and Pledge of Allegiance ▶ jump to 56:02
  6. 6 Approval of Minutes
  7. 1. Discussion and possible action regarding the minutes of the meeting held on December 10, 2025 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. 2025-4781 approve Pass ▶ jump to 57:31
  8. 8 Recurring Agenda Items:
  9. 2. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting. Item requested by Oklahoma County Purchasing Department, Office of the County Clerk. CW26025-2 - Highway Materials, Supplies and Services CW26006 - Bottled Water and Hydrating Sports Drinks 2025-4775 tabulate and return Pass ▶ jump to 60:35
  10. 3. Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid: P26160-15 Court Clerk Shelving Units. Item requested by Oklahoma County Purchasing Department, Office of the County Clerk. 2025-4776 approve Pass ▶ jump to 62:18
  11. 4. Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid: CW26075 Printing of Voter Ballots. Item requested by Oklahoma County Purchasing Department, Office of the County Clerk. 2025-4777 approve Pass ▶ jump to 63:08
  12. 5. Discussion and possible action regarding Resolution No. 2025-4778 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 203. Item requested by Oklahoma County Purchasing Department, Office of the County Clerk. 2025-4778 approve Pass ▶ jump to 63:24
  13. 6. Discussion and possible action regarding payment of Purchase Card Statement dated 11-28-25 to Bank of America for purchase(s) made using Oklahoma County purchase card(s). Item requested by Oklahoma County Purchasing Department, Office of the County Clerk. 2025-4779 approve Pass ▶ jump to 63:40
  14. 7. Discussion and possible action regarding all claims; list is attached and available for inspection in the Office of the County Clerk, Room 203. Item requested by the Accounts Payable Department, Office of the County Clerk. 2025-4782 approve Pass ▶ jump to 63:56
  15. 15 Consent Agenda Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. approve Pass ▶ jump to 64:07
  16. 8. Monthly Report of Fees for the Planning Commission Inspection Fee Funds, State Building Code Fund and the Fee Fund Report for November 2025. Requested by Erik Brandt, Principal Planner, Planning Department. 2025-4726
  17. 9. Monthly Report of Fees for the Court Clerk for November, 2025. Requested by Rick Warren, Court Clerk. 2025-4747
  18. 10. Assessor's Revolving Fee Account #8101 for the month of October 2025, as requested by Larry Stein, Assessor. 2025-4771
  19. 11. Assessor's Revolving Fee Account #8101 for the month of November 2025, as requested by Larry Stein, Assessor. 2025-4772
  20. 12. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 5358 for Oklahoma County in the amount of $ 202.41 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. Requested by Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-4738
  21. 13. Discussion and possible action regarding Employee Benefit Medical Claims (UMR) for Oklahoma County in the amount of $220,336.63 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. Requested by Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-4754
  22. 14. Discussion and possible action regarding Employee Benefit Medical Claims (UMR) for Oklahoma County in the amount of $285,432.12 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. Requested by Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-4755
  23. 15. Litigation: Case No. CJ-2025-9006 Order Case No. CV-2025-2337 Journal Entry Case No. CV-2024-3177 Amended Notice 2025-4783
  24. 16. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $3,168.04 for the period of 12-09-2025. Item requested by Karen Kint, Director of HR & Safety. 2025-4746
  25. 25 End of Consent Docket
  26. 26 Departmental Items
  27. 27 District No. 1
  28. 17. Discussion and possible action regarding Resolution No. 2025-4790 appointing Kimberly Winston to the Metropolitan Library Commission replacing Shamia Jackson whose term has expired. Requested by Jason Lowe, Commissioner, District One. 2025-4790 approve Pass ▶ jump to 65:40
  29. 18. Discussion and possible action regarding the appointment of Sauban A. Hanif to the Oklahoma County Industrial Authority as a representative of District One. Requested by Jason Lowe, Commissioner, District One. 2025-4793
  30. 30 District No. 3
  31. 19. Discussion and possible action regarding funding application for the Oklahoma Department of Transportation and the Board of County Commissioners of Oklahoma County to receive funds in the form of a grant in the amount of $101,918.75 from the Federal Relief Emergency Project to reimburse funds used on Westminster, between Sorghum Mill and Waterloo, from damage caused by flooding. Requested by Myles Davidson, County Commissioner, District 3. 2025-4786 approve Pass ▶ jump to 66:31
  32. 32 Assessor
  33. 20. Discussion and Possible action to present Oklahoma County OSU Extension with a donation collected by the Assessor's Office for H.U.G.S. Fundraiser, as requested by Larry Stein, Assessor. 2025-4451 ▶ jump to 66:35
  34. 34 County Management
  35. 21. Discussion and possible action regarding subrecipient addendum approval for ARPA project 30132, Peaceful Family Solutions. An increase in funding has been updated in the contract. Requested by Jessica Clayton, County Manager, on behalf of Accenture. 2025-4751 approve Pass ▶ jump to 69:05
  36. 22. Discussion and possible action to approve a contract for the use of Don Ramsey Agricultural Facility, Jones H.S. for the Oklahoma County Free Fair Fall Livestock Show from February 22, 2026, through February 25, 2026. The Oklahoma County Fall Livestock Show will be held on February 23rd - 25th. This contract shall commence upon signatures from all parties. The amount of the contract shall not exceed $7,500. Requisition 12604006. Reviewed as to form and legality by Aaron Etherington, ADA. Requested by Jessica Clayton, County Manager. 2025-4758 approve Pass ▶ jump to 69:34
  37. 23. Discussion and possible action regarding calling for the 2026 Election of Directors for Oklahoma County Free Fair Association, along with giving notice of election, filing, period, time of election, and publication requirements. Approved by the Oklahoma County Free Fair Board on November 4, 2025, and approved as to form and legality by Lisa Endres, ADA. Requested by Jessica Clayton, County Manager. 2025-4789 approve Pass ▶ jump to 71:51
  38. 24. Discussion and possible action regarding subrecipient addendum approval for ARPA project 30117: Diversion Hub of Oklahoma. Budget category modifications were made to the original contract and have been updated accordingly. Requested by Jessica Clayton, County Manager, on behalf of Accenture. 2025-4791 approve Pass ▶ jump to 72:34
  39. 25. Discussion and possible action regarding subrecipient addendum approval for ARPA Project 10064, Public Building Authority - Emergency Operations Center Krowse. An increase in funding has been updated in the contract and funds have been encumbered in the amount of $125,431.79 with Requisition number 12604057. Requested by Jessica Clayton, County Manager, on behalf of Accenture. 2025-4792 approve Pass ▶ jump to 73:13
  40. 40 Engineering
  41. 26. Discussion and possible action regarding Change Order No. 10 to the Agreement for Services between Caddell & Co., LLC and the Board of County Commissioners of Oklahoma County for Court Clerk Social Distancing-ARPA Project # 10033. This change order is necessary for ASI #7 Water Heaters, Cased opening, and water filters in the amount of Eighteen thousand three hundred dollars ($18,300.00). Purchase Order 22503684 has been issued to cover this additional fee. Requested by Stacey Trumbo, PE, County Engineer. 2025-4795 approve Pass ▶ jump to 74:13
  42. 27. Discussion and possible action regarding Change Order No. 02 to the Agreement for Services between Cooley Construction LLC and the Board of County Commissioners of Oklahoma County for the 11th Floor Stair Extension project. This change order is necessary to accommodate door swing change and new hardware & door/frame prep in the amount of Two Thousand Eight Hundred Thirty-Eight Dollars and NO/100 ($2,838.00). Purchase Order No. 22502633 has been issued for this project and will be increased to cover the additional work. Requested by Stacey Trumbo, PE, County Engineer. 2025-4796 approve Pass ▶ jump to 74:50
  43. 28. Discussion and possible action regarding Change Order No. 02 to the Agreement for Services between KONE Inc. and the Board of County Commissioners of Oklahoma County for Oklahoma County Annex Elevators ARPA Project # 10120. This change order is necessary for costs associated for providing and installing W8 beams and clip angles on rear of elevator 6 to accommodate elevator rails on the rear walls. The county agrees to pay an additional Thirty-One Thousand, Seven Hundred Seventy-Five Dollars and NO/100 ($31,775.00) for the additional work. Purchase Order 22501636 has been issued to cover this additional fee. Requested by Stacey Trumbo, PE, County Engineer. 2025-4797 approve Pass ▶ jump to 75:27
  44. 29. Discussion and possible action regarding adopting the Security Protocols and Procedures Plan for emergency response in the event of a fire on the 11th floor. Requested by Stacey Trumbo, P.E., County Engineer. 2025-4798 approve Pass ▶ jump to 76:45
  45. 45 Juvenile Bureau
  46. 30. Discussion and possible action regarding a Contract Amendment between the Board of County Commissioners of Oklahoma County on behalf of Oklahoma County Juvenile Bureau, and Turn Key Health Clinics, LLC who shall provide comprehensive mental health services at the Oklahoma County Juvenile Detention Center. Requisition 12603817, in the amount of $64,557.80 has been issued to Turn Key Health Clinics LLC. This Contract shall be effective December 15, 2025, through June 30, 2026. Requested by Hannah Whipp, Juvenile Bureau Director. 2025-4780 approve Pass ▶ jump to 77:49
  47. 47 MIS
  48. 31. Discussion and possible action regarding the FY 2025-2026 Amended renewal for Midcon Recovery Solutions, LLC. The change for this is to move our racks to a cage that enables 24/7 access. This will add an additional $83.00 per month plus a one-time set-up fee in the amount of $1,610.00; bringing the total annual cost not to exceed $63,128.00. Once approved, a change order will be made on PO 22600122 for Midcon Recovery Solutions, LLC. This item is requested by Dayne Coffey, Director, Information Technology, and has been approved as to form and legality by Lisa Endres, Assistant District Attorney. 2025-4752 approve Pass ▶ jump to 78:34
  49. 49 Commissioners Comments/General Remarks ▶ jump to 78:41
  50. 50 No New Business
  51. 51 No Citizen Participation
  52. 52 Adjourn adjourn Pass ▶ jump to 79:42