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Board of County Commissioners

January 27, 2026 ·1:00 PM Final ·Special Meeting

Cleveland County Office Building

Agenda PDF 📹 Watch video Official record ↗

Agenda — 33 items

  1. 1 Prayer and Pledge of Allegiance ▶ jump to 3:44
  2. 2 Prayer and Pledge was led by Goldie West. ▶ jump to 5:19
  3. 2 Meeting Called to Order ▶ jump to 5:19
  4. 3 Roll Call ▶ jump to 5:27
  5. 4 Notice of the meeting was properly posted on January 22, 2026. ▶ jump to 5:37
  6. 5 Approval of Minutes ▶ jump to 5:41
  7. 1. Discussion and possible action regarding minutes of January 20, 2026. 26-0197 approved Pass ▶ jump to 5:58
  8. 7 No one signed up for Public Comment. ▶ jump to 6:11
  9. 8 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, striking or postponing the item.
  10. 9 Consent Items Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. ▶ jump to 6:14
  11. 9 Consent Items A motion was made by Member Cleveland, seconded by Vice Chairman Grissom, that Item 14 be pulled and placed with the unfinished business and to approve the remaining items. The motion carried by the following vote: Aye: 3- Member Cleveland, Vice Chairman Grissom, and Chairman McHughes ▶ jump to 7:03
  12. 2. Discussion and possible action regarding review, audit, approve, or disallow blanket purchase order submitted. A report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0162 ▶ jump to 6:17
  13. 3. Discussion and possible action regarding review, audit, approve, or disallow claims for payment of Travel, Maintenance & Operations, and Capital Outlay. A report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0164
  14. 4. Discussion and possible action regarding review, audit, approve, or disallow for Payment of Personnel Services for Payroll Period ending January 30, 2026. A report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0195
  15. 5. Discussion and possible action regarding Appropriations for December 16th through January 15th 26-0191
  16. 6. Discussion and possible action regarding Cash Fund Request for Lapsed Fund Appropriation For the American Rescue Plan Act 2021 cash Fund of 2025-2026. 2024-2025 Lapse Appropriation 112120-54822 $950,000.00 2024-2025 Lapse Appropriation 112120-54824 $225,000.00 Total unappropriated cash available of said fund $1,175,000.00 26-0200
  17. 7. Discussion and possible action regarding Declaration of Surplus and Resolution for Disposing of Equipment. 26-0194
  18. 8. Discussion and possible action regarding Declaration of Surplus and/or Disposing of Equipment 26-0152
  19. 9. Discussion and possible action regarding - CivicPlus contract for migrating previous agenda items from their platform to our new Agenda Center for a one-time fee of $750.00. 26-0184
  20. 10. Discussion and possible action to regarding the 2025 JAG Grant that was awarded to the Cleveland County Sheriff's Office. 26-0186
  21. 11. Discussion and possible action regarding - Proposal/Quote from Tyco Technology GmbH (Johnson Controls) for additional work requested at the Election Board, aka, the Cleveland County Courthouse project, for providing, installing, programming and testing of door hardware locking materials and labor in the amount of $10,784.00. This will be an ARPA funded project using our Capital Outlay portion of funds. Project No. 7.003-, Object Code 55000. 26-0196
  22. 12. Discussion and possible action regarding - Cleveland County Fairgrounds 2026 Rental Sheet, includes pricing. 26-0050
  23. 13. Discussion and possible action regarding - Pinnacle - accept and execute the following claim forms for payment by the county and submission to the Oklahoma Department of Transportation for reimbursement of the following from Project J3-1255(004): Parcel 44 in the amount of $55,000.00. 26-0198
  24. 14. Discussion and possible action regarding approval for the renewal of the CCSO Flock Agreement through InSight Public Sector, Inc. The agreement is for the Flock Group Falcon Infrastructure-Power Plus, license plate recognition camera with vehicle fingerprint plus machine learning software and real-alerts. The coverage dates are December 28, 2025 through December 27, 2026. The total annual cost is $60,000. Chairman McHughes stated that from a non-attorney perspective, there does not appear to be clear statutory authorization, and the issue falls into a gray area. However, support is being given at this time based on the District Attorney’s favorable opinion. Future support cannot be guaranteed. Legislative approval is needed because the authority is not clearly defined. While it is recognized as a strong public safety measure, it should be formally codified into law. It is recommended that the Sheriff’s Office work with the OSA or the District Attorney’s office to file a bill to ensure this authority is clearly established in statute. 26-0059 postponed Pass
  25. 23 End of Consent Agenda
  26. 24 No New Business ▶ jump to 7:31
  27. 25 Board Member Statements and Announcements: Commissioner Grissom praised all the crews for their hard work clearing snow and ice, noting they did an outstanding job. He emphasized that many worked around the clock in twelve-hour shifts to ensure the roads were safe for the public. Chairman McHughes echoed these remarks, stating that all districts have performed exceptionally well, working diligently from Friday through the present.
  28. 26 Items of Business ▶ jump to 8:33
  29. 27 Unfinished Business: Discussion, Consideration and/or Action regarding the following items that were previously Accepted and Postponed for Qualification and Tabulation: ▶ jump to 8:36
  30. 15. Discussion and possible action regarding - Approve Golden Land Survey application for plat approval for Rolling Oaks Estates, a subdivision of the Southeast Quarter (SE/4) and Southwest Quarter (SW/4), Section Fourteen (14), Township Eight (8) North, Range One (1) East of the Indian Meridian, Cleveland County, Oklahoma. 26-0130 approved Pass ▶ jump to 10:10
  31. 16. Discussion and possible action regarding #CC-2178 Scanning/Conversion of paper records being Index Cards and books to Electronic Copy for the Cleveland County Court Clerk. The bid term will be a one (1) year non-encumbered contract with option to renew two (2) years. The bid term will start from the award date. 26-0109 postponed Pass ▶ jump to 11:04
  32. 17. Discussion and possible action regarding Bid #HWY-2179 Six (6) month non-encumbered contract for Bulk Oil, Lubricants & Antigreeze for the Cleveland County Commissioners. The bid term will be from January 22, 2026 through July 21, 2026. 26-0111 approved Pass ▶ jump to 11:46
  33. 31 Adjourn adopted Pass ▶ jump to 12:07