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Budget Board

March 23, 2026 ·10:30 AM Final

Cleveland County Office Building

Agenda PDF 📹 Watch video Official record ↗

Agenda — 42 items

  1. 1 Meeting Called to Order ▶ jump to 17:13
  2. 2 Roll Call ▶ jump to 17:28
  3. 3 Notice of the meeting was properly posted on March 20, 2026.
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, striking or postponing the item.
  5. 5 Approval of Minutes
  6. 1. Discussion and possible action regarding the approval of the Budget Board Minutes of the Regular Meeting for February 23, 2026, and the Minutes of the Special Meeting of March 2, 2026. 26-0649 approved ▶ jump to 18:26
  7. 7 Public Comments:
  8. 8 ITEMS OF BUSINESS
  9. 9 Cash Fund Request for Appropriations ▶ jump to 18:41
  10. 2. Discussion and possible action regarding Cash Fund Appropriations for February 16th to March 15th Cash Fund Request for Appropriations FY 2025/2026 01) Assessor Revolving 120133-55000 $50.00 02) CBRIF #1 202910-50000 $13,133.96 03) CBRIF #2 202920-50000 $17,862.18 04) CBRIF #3 202930-50000 $21,539.69 05) County Clerk Lien Fee Payroll 119170-51000 $8,083.87 06) County Clerk Rec Mgmt/Presrv Fee 115170-54000 $42,356.57 07) DA Revolving Fund 207165-54000 $586.81 08) Drug Court Contribution/Donation 603165/54000 $410.43 09) Fairgrounds 128700-55000 $17,714.00 10) Farm Market Fund 133285-54000 $2,320.00 11) Farm Market Fund 133285-51000 $1,240.00 12) Health 105265-54000 $24,387.91 13) Highway District #1 110910-51000 $80,000.00 14) Highway District #1 110910-54000 $30,553.49 15) Highway District #2 110920-51000 $75,176.39 16) Highway District #2 110920-54000 $75,176.38 17) Highway District #3 110930-51000 $90,000.00 18) Highway District #3 110930-54000 $138,009.00 19) Highway District #3 110930-55000 $14,400.00 20) Jail Commissary 204553-54000 $61,276.86 $58,445.27 21) Opioid Abatement Settlement 251200-54868 $142,349.67 22) Sales Tax 619150-54000 $532,703.51 23) Sheriff Service Fees 116500-54000 $25,319.27 24) Sheriff Service Fees 116554-54000 $6,870.12 25) Sheriff Service Fees 116552-54000 $218,824.92 $221,656.51 26) Sheriff Service Fees 116500-51000 $13,063.83 27) Sheriff Service Fees 116450-51000 $107,293.17 28) Stop Violence Against Women 602166-51000 $4,594.00 29) Treasurer Certification Fee 114150-55000 $6,940.00 26-0722 approved ▶ jump to 18:46
  11. 11 Approve Transfer of Funds:
  12. 12 Commissioners
  13. 3. Discussion and possible action regarding Transfer of funds from: General Fund - 100 - to Capital Reserve Fund - 200200-54000 - in the amount of $500,000.00. (Clerk's Note: The Budget Board approved a Resolution on May 28, 2025, to allocate Excess Surplus Funds Over and Above the Itemized Estimate of Needs for the General Fund to the Capital Reserve Fund 200200-54000, Using State Auditor & Inspector Form 240, Per 68 O.S. § 3034. The amount of $500,000 was transferred from the General Fund to the Capital Reserve Fund.) 26-0655 approved Pass ▶ jump to 19:29
  14. 4. Discussion and possible action regarding the Transfer of funds from: General Fund - 100 to Rainy Day Fund - 250200-54801 - in the amount of $500,000.00. (Clerk’s Note: On May 28, 2025, a resolution was approved to transfer $500,000 in excess surplus funds from the General Fund-above the amount listed in the itemized estimate of needs-into the Rainy Day Fund.) 26-0654 approved Pass ▶ jump to 19:55
  15. 5. Discussion and possible action regarding a Transfer of funds from: GF Commissioners - Capital Outlay, 100120-55000, to GF Commissioners - Travel, 100120-53000, in the amount of $13,000.00. 26-0676 approved Pass ▶ jump to 20:06
  16. 6. Discussion and possible action regarding Transfer of funds from: State Opioid Abatement Program - 2512-1-54000, to Opioid Abatement Settlement - 251200-54868, in the amount of $22,272.83. Description of transfer: $22,272.83 from PO 20252255 was charged to account 251200 but should have been charged to 251201. 26-0711 approved Pass ▶ jump to 21:01
  17. 17 Highway District 2
  18. 7. Discussion and possible action regarding a Transfer of funds from: General Fund District Two Lease/Purchase, 100921-50000, $33,088.68; General Fund Personnel, 100920-51000, $290,000.00; General Fund Travel, 100920-53000, $10,000.00, to General Fund Capital Outlay, 100920-55000, $43,088.68; General Fund M&O, 100920-54000, $290,000.00. Transfer to Capital Outlay for Purchase of a pickup from lease purchase and Travel accounts. All leases have been paid off and there is no travel scheduled for the remainder of the fiscal year. The pickup to be replaced will be in the next auction. Transfer from Personnel to M&O for road materials. Excess in Personnel was due to retirees that used their accrued time instead of a payout and replacements having a lower salary. 26-0695 approved Pass ▶ jump to 21:36
  19. 20 Sheriff
  20. 8. Discussion and possible action to approve the transfer in the amount of $35,000.00 from the Sheriff Service Fee Personnel (116500-51000) to Sheriff Service Fee Maintenance and Operations (M&O) (116500-54000). The transfer of funds is necessary to cover expenses associated with the relocation to the new Sheriff’s Office. Although these funds were originally budgeted within the Public Safety Sales Tax, guidance from the Assistant District Attorney’s Office has clarified that they are restricted for detention related use only and cannot be allocated to the Sheriff’s Office Operations. Therefore, a transfer of funds is required to ensure these expenses can be properly covered. 26-0694 approved Pass ▶ jump to 21:52
  21. 9. Discussion and possible action to approve the transfer in the of $135,000.00 from General Fund Sheriff (100500-51000) Personnel to Sheriff General Fund (100500-54000) Maintenance and Operations. The transfer of funds will be used for Ammo $69,073.00, Gas Blocks $49,450.00, Media Wall (New Sheriff's Office) $16,583.19, Utilities (New Sheriff's Office) $30,000.00, Blankets for the remainder of FY26 $126,500.00 and Vehicle/Self Insurance $13,428.81. 26-0697 approved Pass ▶ jump to 22:10
  22. 10. Discussion and possible action to approve the transfer of funds in the amount of $170,000.00 from General Fund Sheriff Detention Center (100552-51000) Personnel to Sheriff General Fund (100500-54000) Maintenance and Operations. The transfer of funds will be used for Ammo $69,073.00, Gas Blocks $49,450.00, Media Wall (New Sheriff's Office) $16,583.19, Utilities (New Sheriff's Office) $30,000.00, Blankets for the remainder of FY26 $126,500.00 and Vehicle/Self Insurance $13,428.81. 26-0699 approved Pass ▶ jump to 22:31
  23. 11. Discussion and possible action to approve the transfer in the amount of $254,000 from Public Safety Sales Tax (209500-54000) Maintenance and operations to Public Safety Sales Tax (209500-55000) Capital Outlay. 26-0702 approved Pass ▶ jump to 22:54
  24. 12. Discussion and possible action regarding a Transfer of funds from: CCSO Detention Center, M&O, 100280-54004, to CCSO Detention Center, Capital Outlay, 100280-55004, in the amount of $55,000.00. 26-0673 approved Pass ▶ jump to 23:26
  25. 27 Court Clerk
  26. 13. Discussion and possible action regarding a Transfer of funds from: Court Judges - M&O, 100160-54000, to Court Judges - Payroll, 100160-51000, in the amount of $2,160.00. 26-0674 approved Pass ▶ jump to 23:48
  27. 29 County Clerk
  28. 14. Discussion and possible action regarding the Transfer of funds: County Clerk - Personnel - 100170-51000 to County Clerk - Capital Outlay - 100170-55000, in the amount of $20,000.00. Description of transfer: Transferring from 100170-51000 Personnel to 100170-55000 Capital Outlay for building improvements. 26-0715 approved Pass ▶ jump to 24:05
  29. 31 Fairgrounds
  30. 15. Discussion and possible action regarding the Transfer of funds from: General Fund, Free Fair Board, 100750 GF 51000 Personal Services to General Fund, Free Fair Board, 100750 GF 54000 M&O, in the amount of $18,084.00. The Funds requested are to assure sufficient funding to print County Fair Books, provide and purchase support equipment and supplies for County Fair. 26-0692 approved Pass ▶ jump to 24:28
  31. 33 Election Board
  32. 16. Discussion and possible action regarding a Transfer of funds: General Fund Election Board - Capital Outlay, 100250-55000, to Salaries & Wages - Personnel, 100250-51000, in the amount of $25,000.00. Description of transfer: The transfer of $25,000.00 from 100250-55000 Capital Outlay to 100250-51000 Salaries and Wages is due to a need for Election Help Salaries in the June County-Wide Elections. 26-0713 approved Pass ▶ jump to 24:49
  33. 35 Approve Error of Corrections
  34. 17. Discussion and possible action regarding an Error of Correction: PO #'s 20260137, 20261578 and 20261579 were written on 100120-54022 and should have been from 100124-54022. Total expenditures across the three PO's were $10,308.76. Transfer of funds from: GF Commissioners General Government-Maintenance & Operations, 100124-54000, to GF Commissioners - Maintenance & Operations, 100120-54000, in the amount of $10,308.76. 26-0672 approved Fail ▶ jump to 25:24
  35. 18. Discussion and possible action regarding an Error of Correction from: General Fund Court Clerk Travel - 100161-53000, to General Fund Court Judges Travel, 100160-53000, in the amount of $32.48. The Invoice was paid out of the wrong account. Transferring $32.48 back into account 100160-53000. 26-0723 approved Pass ▶ jump to 25:56
  36. 38 Updates and Reports
  37. 19. Discussion and possible action regarding an update/report on Employee Benefits. 26-0725 ▶ jump to 26:01
  38. 20. Discussion and possible action regarding an update/report on the Infrastructure Committee. 26-0726 ▶ jump to 27:14
  39. 21. Discussion and possible action on Presentation from George Mauldin, Safety & Emergency Management Director. 26-0727 ▶ jump to 27:55
  40. 42 No new business was presented for discussion or possible action at this time. ▶ jump to 29:14
  41. 43 Board Member Statements and Announcements ▶ jump to 29:16
  42. 44 Adjourn adopted Pass ▶ jump to 30:55