Board of County Commissioners

Cleveland County Office Building

Agenda — 42 items

1. 1 Brian Wint led the group in Prayer and Pledge of Allegiance. ▶ jump to 9:46
2. 2 Meeting Called to Order ▶ jump to 10:24
3. 3 Roll Call ▶ jump to 10:32
4. 4 Notice of the meeting was properly posted on April 2, 2026. ▶ jump to 10:39
5. 5 Approval of Minutes ▶ jump to 10:46
6. 1. Discussion and possible action regarding approval of the Board of County Commissioners' meeting minutes from Monday, March 30, 2026. approved Pass ▶ jump to 10:59
7. 7 Public Comment: No comments from the public were made during this meeting. ▶ jump to 11:08
8. 8 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, striking or postponing the item.
9. 9 Consent Items ▶ jump to 11:47
10. 10 Chairman Jacob McHughes said that the Consent Agenda items are routine in nature and are subjected to individual consideration at the request of a member of the body. A motion was made by Member Cleveland, seconded by Chairman McHughes, to approve the Consent Agenda (Items 3 through 17) with the exception of Item No. 2, which is moved to the end of the consent docket for individual attention. The motion carried by the following vote: Aye: 3 - Chairman McHughes, Vice Chairman Grissom, and Member Cleveland
11. 11 Discussion and possible action regarding approval of the Board of County Commissioners' meeting minutes from Monday, March 30, 2026. ▶ jump to 19:00
12. 3. Discussion and possible action regarding - Subdivision Participation and Release Form for the Six Remnant Defendants Settlement for a new proposed national opioids settlement. 26-0756
13. 4. Discussion and possible action regarding - Accept donation to Cleveland County General Fund in the amount of $176.68, generated as a result of Meta payments for Facebook posts. 26-0762
14. 5. Discussion and possible action regarding - Blankets under ARPA Project #2.013, Object Code 54825 as follows: 1)$400.00 - Brileigh McClain - Youth Wellness 2)$400.00 - David Shroyer - Youth Wellness 3)$4,000.00 - Amazon - Walk, Bike, Skate 26-0751
15. 15 Highway District 3
16. 6. Discussion and possible action regarding - District 3 from Pinnacle to accept and execute the claim form for submission to the Oklahoma Department of Transportation for payment of Condemnation Case # CJ-2025-1287 for Parcel 48 for $8,631.00 on Project #J3-1255(004). 26-0750
17. 17 Sheriff
18. 7. Discussion and possible approval of an agreement with Standley Systems for the lease of a Ricoh IM C4510 multifunction device to be used at the new Sheriff’s Office facility. The proposed agreement is issued under the state purchasing contract SW1034, which ensures competitive pricing and compliance with state procurement standards. The contract term is for 60 months with a monthly base payment in the amount of $235.12. 26-0769
19. 8. Discussion and possible approval of an agreement with Standley Systems for the lease of a Savin IM 4000 B/W Copier device to be used at the new Sheriff’s Office facility. The proposed agreement is issued under the state purchasing contract SW1034, which ensures competitive pricing and compliance with state procurement standards. The contract term is for 60 months with a monthly base payment in the amount of $129.01. 26-0770
20. 9. Discussion and possible action to submit the Fiscal Year 2026 Annual Proposal to the Drug Enforcement Administration also know as the DEA. Cleveland county continues to be a popular destination for illegal marijuana grows and travel for the transnational drug trafficking organizations trafficking illegal marijuana, THC and its derivatives along with other illegal drugs. The DEA's annual strategic proposal focuses on addressing the drug crisis through a comprehensive approach that includes: Aircraft Expenses, Clothing & Protective Gear, Container/space rental, Equipment, Miscellaneous Commercial Contracts, Overtime, Supplies/Materials, Training, Travel/Per Diem, Vehicle Rental. The DEA is looking to allocate funds to the Cleveland County Sheriff's Office in the amount of $44,000 to be used towards Aircraft Expenses ($2,000), Clothing & Protective Gear ($5,000), Equipment ($13,000), Overtime ($22,000), and Training ($2,000). The Cleveland County Sheriff's Office Narcotics Unit suppression operations of illegal marijuana from October 1,2024 to present: Amount of marijuana seized: 919 lbs Number of marijuana plants seized: 1,873 Arrests: 103 Firearms seized: 13 Currency seized: $20,000 26-0752
21. 21 Court Clerk
22. 10. Discussion and possible action regarding - Monthly Reports for the Cleveland County Court Clerk for periods ending 12.31.2025, 01.31.2026 and 02.28.2026. 26-0764
23. 23 County Clerk
24. 11. Discussion and possible action regarding the Schedule of Expenditures of Federal Awards (SEFA) for the Fiscal Year Ended June 30, 2025. 26-0749
25. 12. Discussion and possible action regarding a contract between the County and LG Contracting & Building LLC, totaling $24,500.00, for materials, labor and services as specified for a proposed Granicus Office Space in the County Clerk's Office. 26-0748
26. 13. Discussion, review, audit, approve, or disallow blanket purchase order submitted. A report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0277
27. 14. Discussion, review audit, approve, or disallow claims for payment of Travel, Maintenance & Operations, and Capital Outlay. A report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0773
28. 28 Assessor
29. 15. Discussion and possible action regarding approval to renew contract with TASC -Total Assessment Solutions Corp. Oil & Gas Assessments. Last year $25,500 This year 25,500. 7-1-26 through 6-30-27 26-0755
30. 30 Treasurer
31. 16. Discussion and possible action regarding County Treasurer's Fee of Daily Collections for the Month of March 2026 26-0763
32. 32 Fairgrounds
33. 17. Discussion and possible action regarding Register for Mitchell's Shade for Everyone Community Tree Giveaway, a program designed to expand Oklahoma City's urban canopy and support greener neighborhoods. Apply to receive 5 Redbud trees for the Cleveland County Fair Grounds, and 5 Crape Myrtle trees for Slaughterville Park. 26-0765
34. 34 End of Consent Agenda
35. 35 Return to Item No. 2 - NACO IT Contract: Following a brief discussion, a motion was made by Member Cleveland, seconded by Vice Chairman Grissom, that this item be approved - Contract for consulting services as an independent contractor with National Association of Counties Information Technologies Reservist Program. Recommended budgeted expense is $9,500.00. Motion carried by the following vote: Aye: 3 - Chairman McHughes, Vice Chairman Grissom, and Member Cleveland
36. 36 Bid Opening
37. 18. Discussion and possible action regarding Bid #HWY-2191-One (1) year non-encumbered contract for Highway and Bridge Materials for the County Commissioners. The bid term will start May 5, 2026 and end on May 4, 2027. 26-0634 adopted Pass ▶ jump to 21:03
38. 38 Items of Business ▶ jump to 21:16
39. 19. Discussion and possible action regarding County-wide Burn Ban. 26-0276 approved Pass ▶ jump to 21:50
40. 20. Discussion and possible action regarding. . Discuss, amend, and/or approve the Cleveland County Employee Wellness Program. This ARPA SLFRF-funded initiative is designed to ensure county employees have access to essential health services, preventive resources, and wellness supports that promote overall workforce health and well-being. Funding originally allocated for ARPA program administration will be redirected to prioritize initiatives that provide direct and lasting benefits to employees and the community they serve. 26-0771 approved Pass ▶ jump to 22:36
41. 41 No Board Member statements or announcements were made during this meeting. ▶ jump to 22:46
42. 42 Adjourn adopted Pass ▶ jump to 22:59