Board of County Commissioners
Cleveland County Office Building
Agenda — 50 items
- 1 Keri Lyles guided the group in prayer and led the pledge of allegiance.
- 2 Meeting Called to Order
- 3 Roll Call
- 4 Notice of the meeting was properly posted on April 10, 2025.
- 5 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, striking or postponing the item.
- 6 Approval of Minutes
- 1. Discussion and possible action concerning the minutes from the Board of County Commissioners' regular meeting held on Monday, April 6, 2026.
- 8 Public Comment: No comments from the public were made during this meeting.
- 9 Consent Items Chairman McHughes said that the items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body.
- 10 Clerk's Note: District #1 is Corrected to Board of County Commissioners.
- 2. Discussion and/or Action regarding: City of Oklahoma City (CITY)- Mutual Cooperation Agreement pursuant to 69 O.S. §1903, et seq. It is to the mutual benefit of the citizens to enter into this agreement pertaining to grading, draining, and hard surfacing of certain streets with the CITY which are continuations or connecting links in the State or County Highway system or other project that mutually benefit the two jurisdictions, and is located within Cleveland County. This agreement will be for July 1, 2026 thru June 30,2027.
- 3. Discussion and possible action regarding approval of the agreement with the City of Oklahoma City, Proj # PJ-CL-0073 for base repair and chip seal of S. Midwest Boulevard between SE 149th and SE 179th approx 2 miles.
- 4. Discussion and possible action for District #1 to purchase a Landoll Trailer from Bruckner's using $111,365.83 in ARPA funds, Proj Code 3.006, Object Code 54818 with remaining $24, 146.17 to be paid for from District #1 Hwy Unrestricted Capital 110910-55000.
- 14 District #1
- 5. Discussion, review audit, approve, or disallow blanket purchase order submitted. A report will be available for distribution at the meeting or may be obtained from the County Clerk.
- 15 County Clerk
- 6. Discussion, review audit, approve, or disallow claims for payment of Travel, Maintenance & Operations, and Capital Outlay. A report will be available for distribution at the meeting or may be obtained from the County Clerk.
- 7. Discussion and possible action regarding claims for Payment of Personnel Services for payroll period ending March 31, 2026.
- 8. Discussion and possible action regarding the Cleveland County Clerk March 2026 Monthly Report.
- 19 Assessor
- 9. Discussion and possible action regarding County Assessor's monthly report for the Month of March 2026.
- 21 Farm Market
- 10. Discussion and possible action regarding approval of a new Independent Contractor Agreement (setup crew) for Brileigh McClain
- 11. Discussion and possible action regarding approval of a DUO Capacity Building Grant for the Norman Farm Market
- 24 Sheriff
- 12. Discussion and possible approval of the renewal agreement with Central Square for the Cleveland County Sheriff’s Office. Central Square provides the jail management system currently utilized across all divisions within the Sheriff’s Office. The proposed renewal will transition the system to a cloud-based platform, enhancing accessibility, reliability, and system performance. The agreement term will run from June 26, 2026, through November 25, 2026. This renewal represents a six-month prorated agreement in the total amount of $14,157.58.
- 25 Discussion and possible action regarding approval of a DUO Capacity Building Grant for the Norman Farm Market
- 13. Discussion and possible action regarding the submission of the March month-end reports for the Sheriff's Official Depository General Ledger.
- 26 Discussion and possible action regarding approval of a DUO Capacity Building Grant for the Norman Farm Market
- 27 Emergency Management
- 14. Discussion and possible action regarding - Quote from UniFirst for AED supplies for $4,472.00.
- 29 End of Consent Agenda
- 30 Bid Opening
- 15. Discussion and possible action regarding Bid #COM-2185 Glass replacement for 631 E. Robinson Norman, OK
- 16. Discussion and possible action regarding Bid #COM-2190 Installation of a new air handler for the courthouse and business offices in Norman. Includes removal of the old unit and installation of a new unit and all related components. (ARPA funds)
- 17. Discussion and possible action regarding Bid #SHE-2192-One-year (1) non-encumbered contract for the purchase of ammunition for the Cleveland County Sheriff's Office. Bid term will run from May 1, 2026 to April 30, 2027.
- 34 Unfinished Business:
- 18. Discussion and possible action regarding Bid #HWY-2191-One (1) year non-encumbered contract for Highway and Bridge Materials for the County Commissioners. The bid term will start May 5, 2026 and end on May 4, 2027.
- 36 Items of Business
- 19. Consideration and action upon a Resolution authorizing and approving the sale of the Cleveland County Recreational and Entertainment Facility Authority’s Bond Anticipation Note, Series 2026A to Clayton Holdings, LLC, a wholly owned subsidiary of Commerce Bank, as Purchaser (the “Purchaser”) authorizing and approving the waiver of competitive bidding with respect to the sale of said Note to the Purchaser, and ratifying and affirming prior actions of the Board of County Commissioners taken at the March 2, 2026 Regular Meeting of the Board of County Commissioners
- 38 No new business was presented for discussion or possible action during this meeting.
- 39 Board Member Statements and Announcements
- 40 Executive Session
- 20. Discussion and possible action regarding Executive Session for the purpose of the following: Pursuant to 25 O.S. §307 (B)(4), confidential communications between a public body and its attorney, Pierce, Couch, Hendrickson, Baysinger & Green, concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
- 21. Executive Session for the purpose of the following: Pursuant to 25 O.S. §307 (B)(4), confidential communication between a public body and its attorney, Pierce, Couch, Hendrickson, Baysinger & Green, concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
- 22. Executive Session for the purpose of the following: Pursuant to 25 O.S. §307 (B)(1), discussion of hiring and employment of Charles Hamilton for the position of Fair Grounds Manager.
- 23. Action Regarding Executive Session for the purpose of the following: Pursuant to 25 O.S. §307 (B)(1), for hiring and employment of Charles Hamilton for the Fair Grounds Manager.
- 45 Adjourn
- 22. Executive Session for the purpose of the following: Pursuant to 25 O.S. §307 (B)(1), discussion of hiring and employment of Charles Hamilton for the position of Fair Grounds Manager.
- 23. Action Regarding Executive Session for the purpose of the following: Pursuant to 25 O.S. §307 (B)(1), for hiring and employment of Charles Hamilton for the Fair Grounds Manager.