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Board of County Commissioners

April 20, 2026 ·1:00 PM Final

Cleveland County Office Building

Agenda PDF 📹 Watch video Official record ↗

Agenda — 55 items

  1. 1 Brian Wint opened the meeting by leading the group in both prayer and the Pledge of Allegiance. ▶ jump to 13:07
  2. 2 Meeting Called to Order ▶ jump to 14:22
  3. 3 Roll Call ▶ jump to 14:23
  4. 4 Notice of the meeting was properly posted on April 17, 2026. ▶ jump to 14:34
  5. 5 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, striking or postponing the item.
  6. 6 Approval of Minutes
  7. 1. Discussion and possible action to approve the minute of April 13, 2026. 26-0843 approved ▶ jump to 14:48
  8. 8 Public Comment: No comments were made by the public during this meeting.
  9. 9 Consent Items Vice Chairman Grissom said that the Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. adopted ▶ jump to 15:15
  10. 10 County Commissioners
  11. 2. Discussion and possible action regarding - Quote from Dell Technologies (Dell Marketing) for a Dell Pro Tower Plus QBT1250 for $1,204.00 out of LATCF/ARPA Tribal Grant #570120, Object Code 54867. 26-0821
  12. 3. Discussion and possible action regarding - Quote from CDW-G for a Samsung Odyssey G9 S49CG954EN LED Monitor for $1,215.49 out of LATCF/ARPA Tribal Grant #570120, Object Code 54867. 26-0822
  13. 4. Discussion and possible action regarding - Quote from Dell Technologies (Dell Marketing) for a Dell Pro 16 PC Touchscreen Laptop for $979.94 out of LATCF/ARPA Tribal Grant #570120, Object Code 54867. 26-0832
  14. 5. Discussion and possible action regarding - Interlocal Agreement with Independent School District #57 (AKA Lexington Public Schools) pertaining to the creation of, maintenance of, and surfacing/resurfacing of certain streets, parking lots, roads, and driveways associated with the District's high school which are continuations or connecting links in the State or County highway system. This agreement to be effective from July 1, 2026 through June 30, 2027. 26-0823
  15. 6. Discussion and possible action regarding Charles Hamilton as the Requesting Officer for All Fairground Accounts, and All Free Fair Accounts . 26-0834
  16. 7. Discussion and possible action regarding - ARPA Project #2.013/Object Code 54825 Requisition for Blanket PO Requests: 1)$16,488.02 to PR Fitness-Employee Wellness 2)$500.00 to Bank of America-Paid Partner Programming 3)$5,000.00 to Amazon-Walk, Bike, Skate 4)$6,000.00 to Bliss Electric-Capital Expenditures 26-0825
  17. 8. Discussion and possible action regarding - Contract for services with Mary Abbott Children's House to promote the general welfare and safety of children and provide assistance through coordinated interagency investigation, intervention, education and advocacy and support to children who by reason of abuse, mistreatment, and/or neglect need such services. Cleveland County agrees to pay the sum of $40,000.00 for these services. This contract will be in effect from July 1, 2026 through June 30, 2027. 26-0820
  18. 18 Sheriff
  19. 9. Discussion and possible action regarding SHE-2153 Inmate and Detention Center Supplies - 20 % Price increase on trash bags due to constrained resin availability and ongoing supply uncertainty. 26-0814 ▶ jump to 16:43
  20. 10. Discussion and possible action regarding the renewal for Fiscal Year 2027 of a contract between the Cleveland County Sheriff's Office and Redemption Correctional Healthcare Solutions, P.L.L.C. for the provision of comprehensive medical care to individuals housed in the Cleveland County jail, including routine health care services, emergency response, mental health support, medication management, and coordination of outside medical treatment when necessary. The term of the renewal agreement is July 1, 2026, through June 30, 2027, with monthly reimbursement for services in the amount of One Hundred Fifty-four Thousand, Three Hundred and One Dollars ($154,301.00). 26-0818
  21. 20 Discussion and possible action regarding SHE-2153 Inmate and Detention Center Supplies - 20 % Price increase on trash bags due to constrained resin availability and ongoing supply uncertainty. 26-0814 ▶ jump to 16:43
  22. 11. Discussion and possible action of a 12-month contract for office cleaning services for the Sheriff's Executive Suite and Criminal Investigations Division (CID) Office. The agreement will provide weekly cleaning services for secure areas throughout the Sheriff’s Office. Contract Term would be April 24, 2026 through April 30, 2027 with a monthly cost of $460.00. 26-0835
  23. 12. Discussion and possible action for the Sheriff's Department to purchase a 2023 Chevrolet Tahoe (unit 254) from the Mustang Police Department. The Tahoe (VIN 1GNSCLED4PR265112) has approximately 24,000 miles. The vehicle is equipped with emergency lights and siren, speed radar, center console, computer stand, spot light, front push-bumper, center (prisoner) divider and rear cargo divider. Vehicle declared surplus on 4/07/2026, valued at $45,000. The vehicle will be available on or after 05/07/2026. 26-0811
  24. 13. Discussion and possible approval of the renewal agreement with Standley Systems for the lease of a RIcoh IM C320F device that is located at the court house. The proposed agreement is issued under the state purchasing contract SW1034, which ensures competitive pricing and compliance with state procurement standards. The contract term is for 60 months with a monthly base payment in the amount of $63.55. 26-0813
  25. 24 County Clerk
  26. 14. Discussion, review audit, approve, or disallow blanket purchase order submitted. A report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0280
  27. 15. Discussion, review audit, approve, or disallow claims for payment of Travel, Maintenance & Operations, and Capital Outlay. A report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0281
  28. 16. Discussion and possible action regarding Renewal Standard Service Contract Agreement between Cleveland County Clerk and Square9 Softworks for Square9 Software Assurance Renewal and Smart Search 3 User. Term of Contract July 1, 2026 through June 30, 2027. 26-0789
  29. 17. Discussion and possible action regarding Absolute Data Shredding - for pickup service every (2) weeks of (2)-95 gallon carts at $20.00 per cart per service, and fuel and environmental fee at 5% of total invoice. Contract date of 7/1/26 through 6/30/27. 26-0819
  30. 18. Discussion and possible action regarding Agreement for the following: Commercial Services Agreement between the Cleveland County Clerk's Office and Underground Vaults & Storage, Inc., for FY 26-27 7/1/26-6/30/27, for Economy Archives hard Copy / X-Rays (144 cubic feet) at a rate of $3.84 per cubic foot ($552.96) per year. Environmental Controlled Vault storage for electronic Media/Micrographics (24 cubic feet) at a rate of $43.26 per cubic foot ($ 1,038.24) per year. 26-0815
  31. 19. Discussion and possible action regarding approval of Amendment Number 2 to the 2022 services agreement between the Cleveland County Clerk and Kofile Technologies, Inc., to include book preservation of DD214 Books for an additional estimated do not exceed amount of $219,080.38. This project will be funded by American Rescue Plan Act (ARPA) funds, Project #3.001, Object Code 54860. 26-0841
  32. 20. Discussion and possible action regarding Personal Legend, LLC (Adriana Luna) - for Munis Project management Assistance, for $265.00/hour for 7/1/26 through 6/30/27. 26-0826
  33. 21. Discussion and possible action regarding ARC Standard Service Contract to renew the maintenance of an OCE Plot Ware 300, S/N 330103619 for the period 07/01/2026 thru 06/30/2027. The monthly rate is $272.00, with 1,000 square feet included with an overage charge of $.1200 per square feet. Lease covers parts, labor, travel, bond paper and toner. 26-0824
  34. 33 Election Board
  35. 22. Discussion and possible action regarding County Election Board monthly report for the month of March 2026. 26-0829
  36. 23. Discussion and possible action regarding 6- Column Ballot Carrier to be Transfer to Oklahoma County Election Board. Inventory ID #: SL-109-1 Original Cost: $2,775.00 Serial #: N/A Date Acquired: 4/15/2014 26-0828
  37. 36 Treasurer
  38. 24. Discussion and possible action regarding appointment of receiving officers 1st - Talia Crain, 2nd - Stephanie Parkinson and Alternate - Elizabeth Larkin for the County Treasurer's Office Appropriation Accounts - 100150 54000, 100150 55000, 114150 54000, 114150 55000, 619150 and 113150. 26-0827
  39. 25. Discussion and possible action regarding Alcohol Beverage Tax collected in March 2026 for April 2026 Distribution Allocation of Alcoholic Beverage Tax collected in March 2026 for April 2026 as follows: 1) Etowah $64.06 2) Lexington $809.87 3) Moore $25,300.56 4) Noble $2,814.40 5) Norman $51,584.24 6) Slaughterville $1,677.36 TOTAL: $82,250.49 26-0816
  40. 39 Farm Market
  41. 26. Discussion and possible action regarding approval of a new Independent Contractor Agreement (Veggie Valet) for William "Tripp" Merrick 26-0833
  42. 41 Health Department
  43. 27. Discussion and possible action regarding the Health Department's monthly report for March 2026. 26-0810
  44. 43 End of Consent Agenda
  45. 44 No new business came before the Board for discussion or possible action at this time.
  46. 45 Items of Business ▶ jump to 17:08
  47. 45 Discussion and possible action regarding SHE-2153 Inmate and Detention Center Supplies - 20 % Price increase on trash bags due to constrained resin availability and ongoing supply uncertainty is moved to the end of the Consent Docket for individual attention.
  48. 28. Discussion and possible action regarding - Circuit Engineering District 5 resolution for County Improvements for Roads and Bridges (CIRB) Committee six-year allocation plan. Presentation to be made by Allison Enright, CED5 Program Manager. 26-0788 approved ▶ jump to 21:43
  49. 47 Unfinished Business: ▶ jump to 21:58
  50. 29. Discussion and possible action regarding Bid #HWY-2191-One (1) year non-encumbered contract for Highway and Bridge Materials for the County Commissioners. The bid term will start May 5, 2026 and end on May 4, 2027. 26-0806 postponed ▶ jump to 22:25
  51. 30. Discussion and possible action regarding Bid #COM-2185 Glass replacement for 631 E. Robinson Norman, OK 26-0791 approved ▶ jump to 22:56
  52. 31. Discussion and possible action regarding Bid #COM-2190 Installation of a new air handler for the courthouse and business offices in Norman. Includes removal of the old unit and installation of a new unit and all related components. (ARPA funds) 26-0793 approved ▶ jump to 23:35
  53. 32. Discussion and possible action regarding Bid #SHE-2192-One-year (1) non-encumbered contract for the purchase of ammunition for the Cleveland County Sheriff's Office. Bid term will run from May 1, 2026 to April 30, 2027. 26-0732 postponed the bids decision ▶ jump to 24:08
  54. 52 Board Member Statements and Announcements ▶ jump to 24:13
  55. 53 Adjourn adopted ▶ jump to 27:03