Committee of the Whole
Council Chambers
Agenda — 66 items
- I. Call to Order
- II. Moment of Silence
- III. Pledge of Allegiance
- IV. Roll Call
- V. Approval of Minutes
- 6 October 20, 2025 Committee of the Whole Meeting Minutes
- VI. Business of Guests
- A. Madison Township Representative
- 9 MTFD Monthly Report
- VII. New Business
- VIII. Unfinished Business
- IX. Ordinances and Resolutions
- A. 3rd Readings
- 14 AN ORDINANCE ADOPTING THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2026
- B. 2nd Readings
- 16 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO ADD THE POSITION OF BUILDING CLERK IN THE BUILDING & ZONING DEPARTMENT
- 17 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO PURCHASE TWO (2) POLICE VEHICLES FOR THE POLICE DEPARTMENT UNDER THE SOURCEWELL COOPERATIVE PURCHASE PLAN, INCLUDING THE PURCHASE OF ANCILLARY EQUIPMENT THROUGH PARR PUBLIC SAFETY, THEREBY WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTION 9.02(B)
- 18 AN ORDINANCE ADOPTING THE 2026 GENERAL FEE SCHEDULE FOR THE CITY OF GROVEPORT
- 19 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO ADD THREE SEASONAL POSITIONS IN THE PUBLIC SERVICES DEPARTMENT
- 20 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO ADD THE POSITION OF CITY ENGINEER IN THE ENGINEERING DEPARTMENT
- 21 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO CREATE THE POSITION OF TRANSPORTATION COORDINATOR FOR THE TRANSPORTATION DEPARTMENT
- 22 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO PURCHASE A FORD F600 CAB AND CHASSIS UNDER THE FRANKLIN COUNTY BOARD OF COMMISSIONERS COOPERATIVE CONTRACT, A WESTERN PLOW UNDER THE SOURCEWELL COOPERATIVE PURCHASE PROGRAM, AND AN ACE TRUCK DUMP BODY AND RELATED EQUIPMENT UNDER THE SOURCEWELL COOPERATIVE PURCHASE PROGRAM THEREBY WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTION 9.02(B)
- 23 AN ORDINANCE AMENDING ORDINANCE NUMBER 2025-021 SETTING COMPENSATION FOR COUNCIL MEMBERS AND FURTHER CONTINUING THE OPTION OF OBTAINING FAMILY VISION, DENTAL INSURANCE, AND LIFE INSURANCE FRINGE BENEFITS
- 24 AN ORDINANCE AMENDING THE PAY GRADE TO INCLUDE THE ADDITION OF THE TRANSPORTATION COORDINATOR CLASSIFICATION IN THE TRANSPORTATION DEPARTMENT
- 25 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO CONTRACT WITH STEDMAN FLOOR COMPANY, INC FOR THE REPLACEMENT OF CARPET AND FLOORING AT THE GROVEPORT MUNICIPAL GOLF COURSE FACILITY IN ACCORDANCE WITH OHIO REVISED CODE SECTION 125.04(C), THEREBY WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTION 9.02(B)
- 26 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO PURCHASE A JOHN DEERE BACKHOE FOR THE PUBLIC SERVICES DEPARTMENT UNDER THE SOURCEWELL COOPERATIVE PURCHASE PLAN, THEREBY WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTION 9.02(B)
- 27 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO CONTRACT WITH ACCURATE MECHANICAL, INC FOR THE REPLACEMENT OF HEATING AND COOLING EQUIPMENT AT THE MUNICIPAL BUILDING UNDER THE OHIO STATE TERM SCHEDULE COOPERATIVE PURCHASE PLAN, THEREBY WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTION 9.02(B)
- 28 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE ELMONT FORCE MAIN PHASE 3, PART 2 REPLACEMENT PROJECT, AND THE DECLARATION OF AN EMERGENCY
- 29 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER IN CONJUNCTION WITH THE 2026 STREET MAINTENANCE PROGRAM, GROVEPORT PARK LOWER PARKING LOT RESURFACING, AND GROVEPORT PARK SHARED USE PATH RECONSTRUCTION
- X. Financial Report
- 30 page break
- 31 Financial Report
- XI. Other Business
- XII. Reports
- A. Mayor - Lance Westcamp
- B. Administrator - BJ King
- C. Director of Law - Kevin Shannon
- D. Director of Finance - Jason Carr
- 38 Finance Director Report
- 39 2026 Budget Memo
- E. Chief of Police - Casey Adams
- 41 PD Council Report
- F. Economic Development Director - Michael Loges
- 43 EDEV Council Report
- G. Public Services Director - Brian Strayer
- 45 PS Council Report
- H. Chief Building Official - Mike Poirier
- 47 B&Z Council Report
- I. Director of Golf
- J. Recreation Director - Seth Bower
- 50 REC Council Report
- K. Community Affairs Director - Jessica Wyke
- 52 CA Council Report
- L. City Engineer - Steve Farst
- 54 ENG Council Report
- M. Director of Transportation / Senior Services - Bob Dowler
- 56 DOT Council Report
- N. Personnel Director / Human Resources - Joyce Myers
- O. Director of Information Technology - Chris Snyder
- 59 IT Council Report
- P. Communications Manager - Brent Ebright
- 61 COM Council Report
- Q. Clerk of Council - Mindy Kay
- R. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jack Rupp
- XIII. Adjournment
- 68 page break