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City Council

October 15, 2024 ·7:00 PM Final-revised

City Council Chambers 37 Green Street Concord, NH 03301

Agenda PDF Minutes PDF Official record ↗

Agenda — 110 items

  1. 1 Non-meeting in accordance with RSA 91-A: 2, I (a) to discuss collective bargaining strategies followed by a non-public session in accordance with RSA 91-A: 3, II (d) to discuss property acquisition to begin at 5:00 PM
  2. 1. Call to Order.
  3. 2. Invocation.
  4. 3. Pledge of Allegiance.
  5. 4. Roll Call.
  6. 5. Approval of the Meeting Minutes.
  7. 7 September 9, 2024 City Council Draft Meeting Minutes 24-458 approved
  8. 6. Agenda overview by the Mayor.
  9. 9 **Consent Agenda Items**
  10. 10 Referral to City Administration and the Recreation and Parks Advisory Committee
  11. 10 page break
  12. 7. Communication from Reggie Allred, COO of the Player League, requesting use of the Warren Doane Baseball Field at Memorial Field to host 15 - 18 collegiate baseball games during the summer of 2025. 24-457
  13. 12 Items Tabled for November 12, 2024 Public Hearings
  14. 8. Resolution appropriating the sum of $400,000 for Winter Operations Retention Payments and authorizing the use of General Fund balance in the sum of $400,000 for this purpose; together with a report from the General Services Director. 24-444 moved to set for a public hearing Pass
  15. 9. Resolution authorizing the City Manager to submit an application in an amount of up to $25,000, appropriating the sum of $25,000 to conduct a planning and feasibility study for Families in Transition to perform an analysis of potential space for additional low-income housing at 9 Odd Fellows Avenue and 5 Market Lane, and accepting the sum of $25,000 in Community Development Block Grant funds for this purpose; together with a report from the Assistant Director of Community Development. 24-430 moved to set for a public hearing Pass
  16. 10. Resolution adopting an Anti-Displacement and Relocation Policy Statement and Procedures in support of the City’s Community Development Block Grant application to the New Hampshire Community Development Finance Authority to support Families in Transition’s Planning Grant to perform an analysis of potential space for additional low-income housing at 9 Odd Fellows Avenue and 5 Market Lane; together with a report from the Assistant Director of Community Development. 24-431 moved to set for a public hearing Pass
  17. 11. Resolution appropriating the sum of $23,000 as a transfer out to the Sidewalk Reserve and accepting the sum of $23,000 from Sheep Davis Limited Partnership for this purpose; together with a report from the City Planner. 24-475 moved to set for a public hearing Pass
  18. 12. Resolution appropriating the sum of $10,582 to assist the Library’s mission in providing a variety of equitable services to patrons at the Concord Public Library and accepting the sum of $10,582 in grant funds from the Alice J. Reen Charitable Trust for this purpose; together with a report from the Library Director. 24-443 moved to set for a public hearing Pass
  19. 18 From the City Manager
  20. 13. Positive Citizen Comments. 24-473 received and filed Pass
  21. 20 Consent Reports
  22. 14. Diminimis gifts and donations report from the Library Director requesting authorization to accept gifts and donations totaling $1,499.99, as provided under the pre-authorization granted by City Council. 24-441 approved Pass
  23. 22 page break
  24. 15. Diminimus gifts and donations report from the Parks and Recreation Director requesting authorization to accept monetary gifts totaling $5,428.60 as provided for under the pre-authorization granted by City Council. 24-448 approved Pass
  25. 16. Report from the Deputy City Manager-Finance, on behalf of the Fiscal Policy Advisory Committee, regarding proposed changes to the City's Fiscal Goals and Fund Balance Policy. (Pulled from consent by Councilor Brown.) 24-438
  26. 17. City Solicitor's Report to Council relative to the Board of Ethics, together with Board of Ethics September 16, 2024 Meeting Minutes. 24-449 approved Pass
  27. 18. Report from the General Services Director requesting authorization for the City Manager to apply for and accept grant funds available from the US Department of Energy to procure an EV Ford F-150 Lightning Pickup Truck. 24-433 approved Pass
  28. 19. Report from the Parks and Recreation Director to expand scope of FY23 CIP52 Keach Park. (Pulled from consent by Councilor Brown.) 24-474
  29. 20. Quarterly Current Use Change Tax Report from Director of Real Estate Assessments. 24-437 approved Pass
  30. 21. Report from the Recreation and Parks Advisory Committee on the City Council referral from April 8, 2024 related to parking and safety concerns around Rolfe Park. 24-446 approved Pass
  31. 22. Report from the Recreation and Parks Advisory Committee on the City Council referral regarding the free meeting space request by Change for Concord. (Pulled from consent by Councilor Brown.) 24-447
  32. 23. Report from the Transportation Engineer, on behalf of the Traffic Operations Committee, in response to a referral from City Council regarding a communication from Councilor Foote with a resident request for a sidewalk and traffic calming measures on Broken Ground Drive. 24-450 approved Pass
  33. 24. June 30, 2024 Trusts Reports / MS-9 and MS-10 from the City Treasurer/Tax Collector. 24-472 approved Pass
  34. 33 Consent Resolutions
  35. 25. Resolution authorizing the City Manager to submit an application to the United States Department of Justice Edward Byrne Memorial Justice Assistance Grant Program for funds designated for Law Enforcement related programs; together with a report from the Police Department. 24-445 approved Pass
  36. 26. Resolution adopting a Cash Management Policy; together with a report from the City Treasurer/Tax Collector. 24-462 approved Pass
  37. 27. Resolution designating depositories for the City of Concord, New Hampshire for the Fiscal Year 2025; together with a report from the City Treasurer/Tax Collector. 24-463 approved Pass
  38. 36 page break
  39. 28. Resolution authorizing prepayment of taxes in accordance with RSA 80:52-a; together with a report from the City Treasurer/Tax Collector. 24-464 approved Pass
  40. 29. Resolution relative to Short Term Investment of Excess Funds. 24-465 approved Pass
  41. 30. Resolution authorizing the City Manager by way of the Police Department to submit an application to the United States Department of Justice - Bulletproof Vest Partnership Grant Program to receive funding for the purchase of Ballistic Vests; together with a report from the Deputy Chief of Police. 24-467 approved Pass
  42. 31. Resolution to direct the Tax Collector not to execute a tax deed on certain properties in accordance with RSA 80:76 II AND II-a; together with a report from the City Treasurer/Tax Collector. (Pulled from consent by Councilor Brown.) 24-470
  43. 32. Resolution creating an Ad-Hoc Concord Semiquincentennial and Tri-Centennial Committee; together with a report from Mayor Champlin. 24-456 approved Pass
  44. 42 Appointments
  45. 33. Mayor Champlin's proposed appointments to the Diversity, Equity, Inclusion, Justice & Belonging (DEIJB) Steering Committee: Becky Kennedy and Cara Meeker. (Pulled from consent by Councilor Brown.) 24-455
  46. 34. Mayor Champlin's proposed appointments to the Golf Course Advisory Committee: James C. Tanner and Mack Bean. 24-427 approved Pass
  47. 35. Mayor Champlin's proposed appointment to the Recreation and Parks Advisory Committee: Sarah Beauregard. 24-423 approved Pass
  48. 36. Mayor Champlin's proposed appointment to the Steering Committee for Concord's Plan to End Homelessness: Beth Heyward. 24-454 approved Pass
  49. 46 page break
  50. 37. Mayor Champlin's proposed appointment to the Steering Committee for Concord's Plan to End Homelessness: Karen M. Jantzen. 24-421 approved Pass
  51. 48 **End of Consent Agenda**
  52. 49 Public Hearings
  53. 38A. Ordinance amending the Code of Ordinances; Title II, Traffic Code; Chapter 18, Parking, Article 18-3, Parking Meters, Schedule X and Chapter 18, Parking, Article 18-1, Stopping, Standing, and Parking, Schedule XXI, to modify law enforcement only parking near the Federal complex on Pleasant Street; together with a report from Assistant Director of Community Development. 24-331
  54. 38B. Ordinance amending the Code of Ordinances, Title III, Building and Housing Codes, Chapter 26, Building Regulations, Articles 26-16 and 26-18; together with a report from the Fire Chief. 24-422
  55. 38C. Resolution appropriating the sum of $210,000 to include $180,000 to the Golf Fund and $30,000 to the Arena Fund for Fiscal Year 2024 retroactive to June 30, 2024, to be funded from excess revenues in each of the funds; together with a report from the Deputy City Manager - Finance. 24-373
  56. 38D. Resolution appropriating the sum of $80,000 in the New Airport Terminal Building Project (CIP #383) to replace water services at the Municipal Airport located at 71, 77, 83 and 87 Airport Road and authorizing the issuance of Airport General Obligation Bonds and Notes in the sum of $80,000 for this purpose; together with a report from the City Engineer. 24-383
  57. 38E. Resolution appropriating the sum of $12,500 in the Airport Fund as a transfer out to capital and authorizing the use of Airport Fund balance for this purpose, and appropriating the sum of $250,000 in the New Airport Terminal Building Project (CIP #383) for an Environmental Assessment (EA), accepting the sum of $225,000 in grant funds from the Federal Aviation Administration, accepting the sum of $12,500 of grant funds from the State of New Hampshire, and authorizing the use of $12,500 as a transfer from the Airport fund for this purpose; together with a report from the Associate Engineer - Capital Projects and the Deputy City Manager - Development. 24-375
  58. 38F. Resolution appropriating the sum of $20,000 in the General fund for the Parks and Recreation Department to offer programming for resident youth and authorizing the use of $20,000 as a transfer in from the Special Event Reserve Fund for this purpose; together with a report from the Parks and Recreation Director. (Public testimony submitted.) (Additional public testimony received.) 24-350
  59. 38G. Resolution appropriating the sum of $73,000 for law enforcement-related programs and accepting the sum of $73,000 in unmatched grant funds from the United States Department of Justice, Byrne Discretionary Community Project grant program for this purpose; together with a report from the Deputy Chief of Police. 24-376
  60. 38H. Resolution authorizing the City Manager to submit an application in an amount of up to $25,300, appropriating the sum of $25,300 for Police Department roadway safety and outreach initiatives and accepting the sum of $25,300 in grant funds from the New Hampshire Highway Safety Agency for this purpose; together with a report from the Deputy Chief of Police. 24-379
  61. 38I. Resolution appropriating the sum of $11,000 in the Granite United Way grant project for training in Adverse Childhood Experiences (ACES) and accepting the sum of $11,000 from the Granite United Way for this purpose; together with a report from the Deputy Chief of Police. 24-378
  62. 38J. Resolution appropriating the sum of $23,505 in the Granite United Way Grant Project for expenses incurred by the police department for Adverse Childhood Experience Response Team (ACERT) Program activities and accepting the sum of $23,505 from the Granite United Way for this purpose; together with a report from the Deputy Chief of Police. 24-377
  63. 60 Public Hearing Action
  64. 39. Ordinance amending the Code of Ordinances; Title II, Traffic Code; Chapter 18, Parking, Article 18-3, Parking Meters, Schedule X and Chapter 18, Parking, Article 18-1, Stopping, Standing, and Parking, Schedule XXI, to modify law enforcement only parking near the Federal complex on Pleasant Street; together with a report from Assistant Director of Community Development. 24-331 approved Pass
  65. 40. Ordinance amending the Code of Ordinances, Title III, Building and Housing Codes, Chapter 26, Building Regulations, Articles 26-16 and 26-18; together with a report from the Fire Chief. 24-422 approved Pass
  66. 41. Resolution appropriating the sum of $210,000 to include $180,000 to the Golf Fund and $30,000 to the Arena Fund for Fiscal Year 2024 retroactive to June 30, 2024, to be funded from excess revenues in each of the funds; together with a report from the Deputy City Manager - Finance. 24-373 approved
  67. 63 page break
  68. 42. Resolution appropriating the sum of $80,000 in the New Airport Terminal Building Project (CIP #383) to replace water services at the Municipal Airport located at 71, 77, 83 and 87 Airport Road and authorizing the issuance of Airport General Obligation Bonds and Notes in the sum of $80,000 for this purpose; together with a report from the City Engineer. 24-383 approved Pass
  69. 43. Resolution appropriating the sum of $12,500 in the Airport Fund as a transfer out to capital and authorizing the use of Airport Fund balance for this purpose, and appropriating the sum of $250,000 in the New Airport Terminal Building Project (CIP #383) for an Environmental Assessment (EA), accepting the sum of $225,000 in grant funds from the Federal Aviation Administration, accepting the sum of $12,500 of grant funds from the State of New Hampshire, and authorizing the use of $12,500 as a transfer from the Airport fund for this purpose; together with a report from the Associate Engineer - Capital Projects and the Deputy City Manager - Development. 24-375 approved Pass
  70. 44. Resolution appropriating the sum of $20,000 in the General fund for the Parks and Recreation Department to offer programming for resident youth and authorizing the use of $20,000 as a transfer in from the Special Event Reserve Fund for this purpose; together with a report from the Parks and Recreation Director. (Public testimony submitted.) (Additional public testimony received.) 24-350 approved Pass
  71. 45. Resolution appropriating the sum of $73,000 for law enforcement-related programs and accepting the sum of $73,000 in unmatched grant funds from the United States Department of Justice, Byrne Discretionary Community Project grant program for this purpose; together with a report from the Deputy Chief of Police. 24-376 approved Pass
  72. 46. Resolution authorizing the City Manager to submit an application in an amount of up to $25,300, appropriating the sum of $25,300 for Police Department roadway safety and outreach initiatives and accepting the sum of $25,300 in grant funds from the New Hampshire Highway Safety Agency for this purpose; together with a report from the Deputy Chief of Police. 24-379 approved Pass
  73. 68 page break
  74. 47. Resolution appropriating the sum of $11,000 in the Granite United Way grant project for training in Adverse Childhood Experiences (ACES) and accepting the sum of $11,000 from the Granite United Way for this purpose; together with a report from the Deputy Chief of Police. 24-378 approved Pass
  75. 48. Resolution appropriating the sum of $23,505 in the Granite United Way Grant Project for expenses incurred by the police department for Adverse Childhood Experience Response Team (ACERT) Program activities and accepting the sum of $23,505 from the Granite United Way for this purpose; together with a report from the Deputy Chief of Police. 24-377 approved Pass
  76. 71 Reports
  77. 49. Report from the Assistant Finance Director regarding Annual Comprehensive Financial Report award notification. 24-418 approved Pass
  78. 50. Report and presentation for Beaver Meadow Golf Course Facility options and referral to Ad-hoc Beaver Meadow Golf Course Building Committee, Golf Course Advisory Committee and Fiscal Policy Advisory Committee. 24-432
  79. 51. Staff presentation relative to Housing Developments recently completed or currently underway in Concord. 24-407 approved Pass
  80. 52. Report from Mayor Champlin regarding updates to the City's Boards and Commissions web pages. 24-478 approved
  81. 76 New Business
  82. 77 Unfinished Business
  83. 53. Resolution appropriating the sum of $10,308,000, in the Beaver Meadow Golf Course Club House & Buildings Project (CIP #107) for the construction of a new facility and related improvements, and authorizing the issuance of bonds and notes in the sum of $10,308,000, for this purpose; together with a report from the Deputy City Manager - Finance. (Presentation and proforma submitted.) (Public testimony received.) (Revised presentation submitted.) (Additional public testimony received.)
  84. 79 page break
  85. 54. Ordinance amending the Code of Ordinances, Title I, General Code, Chapter 13, Public Health, Article 13-5, Sanitary Food Code; together with a report from the Health & Licensing Officer. (Referred back to the Ad-Hoc Committee to review Outdoor Dining & Food Trucks at the September 9, 2024 City Council meeting.) 24-280
  86. 81 Consideration of Suspense Items
  87. 16. Report from the Deputy City Manager-Finance, on behalf of the Fiscal Policy Advisory Committee, regarding proposed changes to the City's Fiscal Goals and Fund Balance Policy. (Pulled from consent by Councilor Brown.) 24-438 approved Pass
  88. 19. Report from the Parks and Recreation Director to expand scope of FY23 CIP52 Keach Park. (Pulled from consent by Councilor Brown.) 24-474 approved Pass
  89. 22. Report from the Recreation and Parks Advisory Committee on the City Council referral regarding the free meeting space request by Change for Concord. (Pulled from consent by Councilor Brown.) 24-447
  90. 31. Resolution to direct the Tax Collector not to execute a tax deed on certain properties in accordance with RSA 80:76 II AND II-a; together with a report from the City Treasurer/Tax Collector. (Pulled from consent by Councilor Brown.) 24-470 approved Pass
  91. 33. Mayor Champlin's proposed appointments to the Diversity, Equity, Inclusion, Justice & Belonging (DEIJB) Steering Committee: Becky Kennedy and Cara Meeker. (Pulled from consent by Councilor Brown.) 24-455 approved Pass
  92. 87 Comments, Requests by Mayor, City Councilors
  93. 88 Comments, Requests by the City Manager
  94. 89 Adjournment
  95. 90 page break
  96. 91 Information
  97. Inf1 June 12, 2024 Trails Subcommittee Meeting Minutes. 24-434 received and filed
  98. Inf2 July 11, 2024 Heritage Commission Meeting Minutes. 24-428
  99. Inf3 August 6, 2024 Architectural Design Review Committee Meeting Minutes. 24-424 received and filed Pass
  100. Inf4 August 9, 2024 Architectural Design Review Committee Meeting Minutes. 24-425 received and filed
  101. Inf5 August 14, 2024 Conservation Commission Meeting Minutes. 24-435 received and filed
  102. Inf6 August 21, 2024 Planning Board Meeting Minutes. 24-440 received and filed
  103. Inf7 August 28, 2024 Community Development Advisory Committee Draft Meeting Minutes. 24-408 received and filed
  104. Inf8 September 9, 2024 Concord Public Library Board of Trustees Meeting Minutes. 24-442 received and filed
  105. Inf9 September 16, 2024 Fiscal Policy Advisory Committee Draft Meeting Minutes. 24-451 received and filed
  106. 101 page break
  107. 102 Council Only
  108. 102 page break
  109. A. Mayor Champlin's proposed appointment to the Golf Course Advisory Committee: Charles Randall. 24-453
  110. B. City Manager's Appointment to the Library Board of Trustees: Charles O'Leary. 24-452