Finance, Governance and Public Safety Committee

26th Floor, Council Chamber

Agenda — 25 items

1. 1 PUBLIC OBSERVANCE OF MEETINGS Members of the City Council may attend this meeting via video conference. Any closed session may be held via teleconference. The public can observe this meeting at the links provided below. Applicants and citizens wishing to participate have the option of attending each meeting or they may do so through the video conference platform ZOOM, using this link: https://us02web.zoom.us/j/84530222968 ****** PUBLIC TESTIMONY LIMITED TO TWO MINUTES *****
2. 2 Sponsor: Director of Law Department Approving settlement of a claim by Rudy Hernandez, Claim No. S2223-0221 in the amount of $125,000.00. 240907 Adv and Do Pass, Consent Pass
3. 3 Sponsor: Director of Law Department Approving and authorizing settlement of a lawsuit entitled Dana Carter v. City of Kansas City, Missouri, et al., Case No. 2316-CV22794, in the amount of $150,000.00. 240908 Adv and Do Pass, Consent Pass
4. 4 Sponsor: Director of Law Department Approving and authorizing settlement in the amount of $75,000.00 for a claim for a Workers’ Compensation benefit filed by Ryan J. Harris for illness correlated with work on or about September 29, 2021 while employed by the City. 240914 Adv and Do Pass, Consent Pass
5. 5 Sponsor: Director of Finance Department Authorizing the Director of Finance to accept a proposal of Banc of America Public Capital Corp (“BAPCC”) to finance the acquisition of Citywide Fleet Replacement Vehicles 2025 (“Project”); authorizing the execution of any and all documents and agreements necessary for the financing; estimating revenue and appropriating $13,006,500.00 in Fund 3230 the Equipment Lease Capital Acquisition Fund; authorizing the Director of Finance to close project accounts upon completion; approving lease counsel in connection with the transaction; declaring the intent of the City to reimburse itself from the lease purchase proceeds for certain expenditures; and recognizing this ordinance as having an accelerated effective date. 240916 Adv and Do Pass Pass
6. 6 Sponsor: Director of Finance Department COMMITTEE SUBSTITUTE Estimating revenue and adjusting appropriations in various funds in connection with the first quarter FY2024-25 budget analysis and recognizing this ordinance as having an accelerated effective date. 240917 Hold on Agenda
7. 7 Sponsor: Director of Finance Department Estimating revenue in the amount of $8,500,000.00 in Fund No. 3454, the Special Obligation Series 2025B Project Fund and appropriating the same for the purpose of financing the improvements to Swope Memorial Golf Course (“the Project”); declaring the City’s intent to reimburse itself from bond proceeds; authorizing the Director of Finance to close project accounts upon completion; and recognizing this ordinance as having an accelerated effective date. 240918 Adv and Do Pass Pass
8. 8 Sponsor(s): Mayor Pro Tem Ryana Parks-Shaw and Councilmembers Nathan Willett and Darrell Curls Authorizing the Director of Health to expend $300,000.00 from funds previously appropriated in the Violence Prevention and Intervention Funds to provide funding to the Police Foundation for software acquisition. 240920 Adv and Do Pass Pass
9. 9 Sponsor: Councilmember Lindsay French COMMITTEE SUBSTITUTE RESOLUTION - Directing the City Manager to develop and present a Homeownership Assistance Program (“Program”) to Council for Kansas City residents within 180 days. 240924 Hold on Agenda
10. 10 HELD IN COMMITTEE
11. 11 Sponsor: Mayor Quinton Lucas Directing the City Manager to review the City’s relationship with the Mid-America Regional Council (MARC) and to explore the creation of a new and independent Kansas City Metropolitan Planning Organization (KCMO-MPO) for the purpose of overseeing the regional transportation planning and allocation of federal transportation funds within the boundaries of Kansas City. 240401 Hold on Agenda
12. 12 Sponsor: City Manager’s Office COMMITTEE SUBSTITUTE RESOLUTION - Adopting the 2024 Update of the Citywide Business Plan with the latest Five-Year Planning Models; directing the City Manager to include assumptions of the 2024 Update in the FY 2025-26 Submitted Budget; and directing the City Manager to align departmental strategic plans and business plans to the Citywide Business Plan. 240857 Hold on Agenda
13. 13 Sponsor: General Services Department and the Director of Aviation Department Authorizing the Manager of Procurement Services to execute Contract No. 6223080095 with Trozzolo Creative Resources Inc. that will exceed $1,000,000.00 to provide full-service advertising and marketing assistance for a five (5) year term; authorizing the Manager of Procurement Services to amend and extend the Contract; appropriating and estimating revenue in the amount of $666,667.00; and authorizing the Director of Aviation to expend appropriated funds for the contract. 240880 Adv and Do Pass Pass
14. 14 Sponsor: City Manager’s Office COMMITTEE SUBSTITUTE Accepting and approving the recommendation of the Tax Increment Financing Commission of Kansas City, Missouri, as to the termination of the designation of Redevelopment Project Areas III.B and VI of the Barry Towne Tax Increment Financing Plan; declaring as surplus those funds within the special allocation fund established in connection with the Redevelopment Project Area and III.B and VI; authorizing the distribution of such surplus funds; and directing the City Clerk to send copies of this ordinance to Clay and Platte Counties. 240899 Hold on Agenda
15. 15 Sponsor: City Manager’s Office Authorizing the City Manager to execute a Fourth Amendment to the Amended and Restated City Market Site Lease with the Planned Industrial Expansion Authority, extending the lease term of the Amended and Restated City Market Site Lease for an additional six (6) years. 240901 Adv and Do Pass Pass
16. 16 ADDITIONAL BUSINESS
17. 17 1. Staff from the Finance Department will present the July 31, 2024 Monthly Financial Report and First Quarter Budget Analysis for FY2024-25. Tammy Queen Finance Department presented the July 31, 2024, Monthly Financial Report and First Quarter Budget Analysis for FY2024-25 provide a comprehensive overview of the city's financial performance during the first quarter. Key highlights include a detailed breakdown of revenues, which show a slight up tick in tax collections but a shortfall in grant receipts, and expenditures, with most departments operating within their budgets, except for public works, which faced unforeseen maintenance costs. The report also addresses notable variances from projections, driven by inflationary pressures and delayed infrastructure projects, while emphasizing the city's stable fund balances and strong liquidity position. Recommendations include reallocating surplus funds from underused programs to cover priority expenses and preparing for potential revenue adjustments in the next quarter. This analysis serves as a critical checkpoint to ensure the city stays on track to meet its fiscal goals for the year.
18. 18 2. Staff from the City Auditor’s Office and Human Resources Department will present an Audit Report Tracking System report for the Establish Goals and Develop Better Data to Improve Hiring Process Timeliness audit. Doug Jones City Auditor Presented the Audit Report Tracking System (ARTS) update for the "Establish Goals and Develop Better Data to Improve Hiring Process Timeliness" audit outlines progress in addressing recommendations to enhance recruitment efficiency. The report highlights steps taken to establish measurable goals for hiring timelines, improve data tracking and analysis, and address delays in the recruitment process. Key accomplishments include implementing new data systems to monitor hiring metrics and identifying bottlenecks affecting timeliness. Challenges remain in fully standardizing processes across departments, but actionable plans are in place to align hiring practices with organizational goals and ensure timely recruitment.
19. 19 3. The City Auditor will introduce the team conducting the required external peer review of the Office of the City Auditor. Doug Jones City auditor presented The external peer review of the Office of the City Auditor ensures the office's adherence to professional auditing standards and evaluates the quality and integrity of its practices. This process examines the office’s compliance with applicable guidelines, assesses the effectiveness of its methodologies, and identifies areas for improvement. By involving an independent review team, the audit reinforces transparency, accountability, and public trust in the City Auditor's operations while ensuring its practices align with industry best standards.
20. 20 4. There may be a general discussion regarding current Finance Governance & Public Safety issues.
21. 21 5. Closed Session Pursuant to Section 610.021 subsection 1 of the Revised Statutes of Missouri to discuss legal matters, litigation, or privileged communications with attorneys; Pursuant to Section 610.021 subsection 2 of the Revised Statutes of Missouri to discuss real estate; Pursuant to Section 610.021 subsections 3 and 13 of the Revised Statutes of Missouri to discuss personnel matters; Pursuant to Section 610.021 subsection 9 of the Revised Statutes of Missouri to discuss employee labor negotiations; Pursuant to Section 610.021 subsection 11 of the Revised Statutes of Missouri to discuss specifications for competitive bidding; Pursuant to Section 610.021 subsection 12 of the Revised Statutes of Missouri to discuss sealed bids or proposals; or Pursuant to Section 610.021 subsection 17 of the Revised Statutes of Missouri to discuss confidential or privileged communications with auditors.
22. 22 6.Those who wish to comment on proposed ordinances can email written testimony to public.testimony@kcmo.org. Comments received will be distributed to the committee and added to the public record by the clerk.
23. 23 The city provides several ways for residents to watch City Council meetings: Live Stream on the city’s website at www.kcmo.gov youtube.com/watch? v=3hOuBIg4fok Watch Channel 2 on your cable system. The channel is available through Time Warner Cable (channel 2 or 98.2), AT&T U-verse (channel 99 then select Kansas City) and Google Fiber on Channel 142. To watch archived meetings, visit the City Clerk’s website and look in the Video on Demand section: http://kansascity.granicus.com/ViewPublisher.php?view_id=2
24. 24 The City Clerk`s Office now has equipment for the hearing impaired for use with every meeting. To check out the equipment please see the secretary for each committee. Be prepared to leave your Driver`s License or State issued Identification Card with the secretary and she will give you the equipment. Upon returning the equipment your license will be returned.
25. 25 Adjournment