Finance Committee

Virtual

Agenda — 37 items

1. 1 (Posted online: 1/17/23 at 4:00PM)
2. 1 This meeting was held via Zoom, was called to order by Chair Wilson at 6:07 pm and adjourned at 6:57 pm with a roll call vote of 4 in favor (Councilor Clingan, Councilor Burnley, Councilor Sait and Chair Wilson), none opposed, and 1 absent (Councilor Ewen-Campen). President Ewen-Campen appointed himself to replace Councilor Scott on the Committee for this meeting only. Councilor Clingan joined late due to attending another meeting. Others present: Hannah Carrillo – Mayor’s Office, Alan Inacio – OSPCD, Richard Raiche – IAM, Tom Galligani – OSPCD, Michael Richards – IAM, Catherine Lester Salchert – Law Office, Julie Spurr-Knight – DPW, Anthony Delmonaco – SPD, Stephanie Widzowski – Clerk of Committees. .
3. 2 Pursuant to Chapter 2 of the Acts of 2023, this meeting of a City Council Committee will be conducted via remote participation. We will post an audio recording, audio-video recording, transcript, or other comprehensive record of these proceedings as soon as possible after the meeting on the City of Somerville website and local cable access government channels. Copy & paste the following link into your internet browser to view this meeting live: https://us02web.zoom.us/webinar/register/WN_hnjJNq9GS6mMhWiNvxuz5g Individuals with disabilities who need auxiliary aids and services for effective communication (i.e. CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact Adrienne Pomeroy in advance, at 617-625-6600 x2059 or ada@somervillema.gov.
4. 3 Roll Call
5. 1. Approval of the Minutes of the Finance Committee Meeting of December 12, 2023. Accepted Pass
6. 1. Approval of the Minutes of the Finance Committee Meeting of December 12, 2023. Accepted
7. 5 Appropriations
8. 2. Requesting the appropriation of $260,836.34 from the GLX Developer Contribution Fund Account for procuring an owners project representative for the 100 Chestnut Pedestrian Bridge. 24-0045 Recommended to be approved Pass
9. 7 Contracts and Easements
10. 3. Requesting approval of a time-only contract extension of eight months with Symmes Maini & McKee Associates, Inc. for design services for the Somerville High School project. Recommended to be approved Pass
11. 4. Requesting approval of a time-only contract extension of eight months for PMA, LLC for Owner's Project Manager services for the Somerville High School project. Recommended to be approved Pass
12. 5. Requesting approval of a grant of easement and maintenance agreement for US Union Square D2.1 Owner LLC for 10 Prospect Street and Somerville Avenue. Recommended to be approved Pass
13. 6. Requesting approval of a time-only extension to the contract with WSP, Inc. for design work on the Somerville Avenue Utilities and Streetscape Improvements project. 24-0012 Recommended to be approved Pass
14. 12 Prior-Year Invoices
15. 7. Requesting approval to pay prior year invoices totaling $13,190.05 using available funds in the Department of Public Works Moving Services Account for moving of furniture and equipment. Recommended to be approved Pass
16. 8. Requesting approval to pay prior year invoices totaling $16,041.33 using available funds in the Department of Infrastructure & Asset Management Professional & Technical Services Account for the Asset Management Program. Recommended to be approved Pass
17. 9. Requesting approval to pay prior year invoices totaling $420 using available funds in the Department of Public Works Fire Alarm R&M Account for alarm monitoring. Recommended to be approved Pass
18. 10. Requesting approval to pay prior year invoices totaling $1632.31 using available funds in the Department of Public Works Roofing R&M Account for roof repairs. Recommended to be approved Pass
19. 11. Requesting approval to pay prior year invoices totaling $325 using available funds in the Department of Public Works Towing Account for towing services. Recommended to be approved Pass
20. 12. Requesting approval to pay prior year invoices totaling $2,833.59 using available funds in the Human Resources Department Professional & Technical Services Account for investigative services. Recommended to be approved Pass
21. 13. Requesting approval to pay prior year invoices totaling $1,175.32 using available funds in the Parks and Recreation Professional & Technical Services Account for online payment services. Recommended to be approved Pass
22. 14. Requesting approval to pay prior year invoices totaling $28.75 using available funds in the Human Resources Department Wellness Account for an employee Weight Watchers wellness benefit. Recommended to be approved Pass
23. 21 Grant Acceptances
24. 15. Requesting approval to accept and expend a $135,000 grant with no new match required, from the Executive Office of Administration and Finance for the implementation of a records management system. Recommended to be approved Pass
25. 16. Requesting approval to accept and expend a $91,211.79 grant with no new match required, from the Massachusetts Executive Office of Public Safety and Security to the Fire Department for staffing costs. 24-0035 Recommended to be approved Pass
26. 17. Requesting acceptance of, and approval to expend, a $48,529.99 grant with no new match required, from the Boston's Mayor's Office of Emergency Management to the Police Department for installation of access controls, card entry access, and indoor fencing. Recommended to be approved Pass
27. 18. Requesting acceptance of, and approval to expend, a $75,000 grant with no new match required, from the Boston Mayor's Office of Emergency Management to the Police Department for Special Response Team expenditures and overtime. Recommended to be approved Pass
28. 19. Requesting approval to accept and expend a $122,627 grant with no new match required, from Mass General Hospital/Cambridge Health Alliance to the Health and Human Services Department for recruitment and training of Community Health Workers. Recommended to be withdrawn
29. 20. Requesting approval to accept and expend a $37,500 grant with no new match required, from the Urban Areas Security Initiative (UASI) to the Fire Department for maritime related training and equipment. Recommended to be approved Pass
30. 21. Requesting approval to accept and expend a $15,000 grant with no new match required, from New England Foundation for the Arts (NEFA) to the Arts Council for training and funding for a public art project. Recommended to be approved Pass
31. 22. Requesting approval to accept and expend a $3,600 grant with no new match required, from Massachusetts Councils on Aging to the Council on Aging for the Somerville Memory Cafe. 24-0015 Recommended to be approved Pass
32. 23. Requesting approval to accept and expend a $76,867 grant with no new match required, from the Massachusetts Office of Elder Affairs to the Council on Aging for social, educational and physical wellness programming. 24-0014 Recommended to be approved Pass
33. 24. Requesting approval to accept and expend a $3,000 grant with no new match required, from Somerville Cambridge Elder Services to the Council on Aging for senior transportation. 24-0013 Recommended to be approved Pass
34. 25. Requesting approval to accept and expend a $53,200 grant with no new match required, from the Mass Cultural Council to the Arts Council for the Local Cultural Council grant program. 24-0036 Recommended to be approved Pass
35. 33 Gift Acceptances
36. 26. Requesting approval to accept a $5,000 gift from the Cummings Foundation for the Basic Income Pilot. Recommended to be approved Pass
37. 34 Referenced Documents: • Finance - 2024-01-23 Fire Sharp (with 23-1776, 24-0035) • Finance - 2024-01-23 ARPA Donation Memo (with 23-1848) • Finance - 2024-01-23 Parks and Rec Prior Year Invoice (with 23-1772) • Finance - 2024-01-23 BB-IB Ped Bridge Concept 3-30-23 (with 24-0045) • Finance - 20245-01-23 Arts Council Finance Committee (with 23-1777, 24-0036) • Finance - 2024-01-23 COA Letters Finance Committee (with 24-0013, 24-0014, 24-0015) • Finance - 2024-01-23 HR Dept Prior Year Invoice FinCom memo (with 23-1757, 24-0011)