Finance Committee

Virtual

Agenda — 51 items

1. 1 (Posted online: 6/21/24 at 8:00 AM)
2. 1 The meeting took place virtually via Zoom and was called to order at 7:01 PM by Chair Wilson and adjourned at 8:27 PM with a roll call vote of 5 in favor (Councilors Clingan, Burnley, Sait, Scott, WIlson), none opposed. Others present: Charles Breen - Chief Engineer, Erik Lawson - Energy Manager, Hannah Carrillo - Legislative Liaison, Ed Bean - Finance Director, Richard Raiche - Director of IAM, Alan Inacio - Director of Finance & Community Development, Michale McCarey - Sergeant, Anothony Delmonaco - Director of Finance & Administration, Julie Spurr-night - DPW Director of Finance & Administration, Jill Lathan - DPW Commissioner, Brad Rawson - Director of Mobility, Cindy Amara - City Solicitor, Catherine Lester Salchert - Assistant City Solicitor, Madalyn Letellier - Legislative Services Manager.
3. 2 Pursuant to Chapter 2 of the Acts of 2023, this meeting of a City Council Committee will be conducted via remote participation. We will post an audio recording, audio-video recording, transcript, or other comprehensive record of these proceedings as soon as possible after the meeting on the City of Somerville website and local cable access government channels. Copy & paste the following link into your internet browser to view this meeting live: https://us02web.zoom.us/webinar/register/WN_AGp31mHcTHKQnLEDmLR5Zw Individuals with disabilities who need auxiliary aids and services for effective communication (i.e. CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact Adrienne Pomeroy in advance, at 617-625-6600 x2059 or ada@somervillema.gov.
4. 3 Roll Call
5. 1. Minutes
6. 1.1. Approval of the Minutes of the Finance Committee Meeting of May 21, 2024. 24-0710 Accepted
7. 1.2. Approval of the Minutes of the Finance Committee of the Whole Meeting of May 30, 2024. 24-0935 Accepted
8. 1.3. Approval of the Minutes of the Finance Committee of the Whole Meeting of June 4, 2024. 24-0936 Accepted
9. 1.4. Approval of the Minutes of the Finance Committee Meeting of June 5, 2024. 24-0937 Accepted
10. 1.5. Approval of the Minutes of the Finance Committee of the Whole Meeting of June 6, 2024. 24-0938 Accepted
11. 1.6. Approval of the Minutes of the Finance Committee Meeting of June 10, 2024. 24-0939 Accepted
12. 1.7. Approval of the Minutes of the Finance Committee Meeting of June 12, 2024. 24-0940 Accepted
13. 1.8. Approval of the Minutes of the Finance Committee Meeting of June 17, 2024. 24-0941 Accepted
14. 1.9. Approval of the Minutes of the Finance Committee of the Whole Meeting of June 18, 2024. 24-0942 Accepted
15. 2. Communications and Discussions
16. 2.1. City Clerk submitting recommendations for adjustments to certain fees charged by the City Clerk’s Office, effective July 1, 2024. 24-0798 Recommended to be approved Pass
17. 3. Bonding
18. 3.1. Requesting authorization to borrow $1,271,785 in a bond, and to appropriate the same amount for the purchase of Fire Pumper apparatus. 24-0876 Recommended to be approved Pass
19. 4. Grants and Gift Acceptances
20. 4.1. Requesting approval to accept a gift valued at $18,000, from Boston's Office of Emergency Management to the Department of Public Works for a generator. 24-0719 Recommended to be approved Pass
21. 4.2. Requesting approval to accept and expend a $4,573.32 grant with no new match required, from the Department of Environmental Protection to the Department of Public Works (DPW) for the Recycling Dividend Program. 24-0853 Recommended to be approved Pass
22. 4.3. Requesting approval to accept and expend a $75,000 grant with no new match required, from the MA Department of Conservation and Recreation to the Office of Strategic Planning and Community Development Public Space and Urban Forestry Division for a multi-use trail at Blessing of the Bay park. 24-0774 Recommended to be placed on file
23. 4.4. Requesting approval to accept and expend a $3,000 grant with no new match required, from the Barr Foundation to the Office of Strategic Planning and Community Development Mobility Division for the National Association of City Transportation Officials Designing Cities 2024 Conference Registration. 24-0775 Recommended to be approved Pass
24. 4.5. Requesting approval to accept and expend a $100,000 grant with no new match required, from the MA Department of Conservation and Recreation to the Office of Strategic Planning and Community Development Mobility Division for traffic safety improvements at the Alewife Brook Parkway and Broadway intersection. 24-0773 Recommended to be placed on file
25. 4.6. Requesting approval to accept and expend a $60,067 grant with no new match required, from the Executive Office of Public Safety and Security to the Police Department for the traffic safety program. 24-0772 Recommended to be approved Pass
26. 4.7. Requesting approval to accept and expend a non-monetary grant with no new match required, from the Department of Energy Resources to the Office of Sustainability and Environment for technical assistance for writing a municipal building decarbonization roadmap. 24-0852 Recommended to be approved Pass
27. 5. Appropriations
28. 5.1. Requesting the appropriation of $78,148.40 from the Street Reconstruction Stabilization Fund for continuing street, sidewalk, and pavement condition assessment and design services. 24-0860 Recommended to be approved Pass
29. 5.2. Requesting the appropriation of $1,001,750.89 from the Facility Renovation Stabilization Fund for continuing building design services. 24-0859 Recommended to be approved Pass
30. 6. Transfers
31. 6.1. Requesting approval of a transfer of $78,148.40 from the Infrastructure and Asset Management (IAM)-Engineering & Architecture Account to the Street Reconstruction Stabilization Fund for continuing street, sidewalk, and pavement condition assessment and design services. 24-0856 Recommended to be approved Pass
32. 6.2. Requesting approval of a transfer of $927,590.89 from the Infrastructure and Asset Management (IAM)-Capital Projects Engineering & Architecture Account to the Facility Renovation Stabilization Fund for continuing building design services. 24-0857 Recommended to be approved Pass
33. 6.3. Requesting approval of a transfer of $74,160 from the Infrastructure and Asset Management (IAM)-Capital Projects Professional & Technical Account to the Facility Renovation Stabilization Fund for continuing building design services. 24-0858 Recommended to be approved Pass
34. 6.4. Requesting approval of a transfer of $40,000 from the Kennedy Pool Electricity Account to the Kennedy Pool Salaries & Wages Temporary Account to increase employees for programs. 24-0681 Recommended to be placed on file
35. 6.5. Requesting approval of a transfer of $109,428 from the Office of Strategic Planning and Community Development (OSPCD) Planning, Preservation and Zoning Division Professional Services account to the OSPCD Administration Division Legal Services account to pay outstanding legal fees related to the 90 Washington Street litigation. 24-0900 Recommended to be approved Pass
36. 6.6. Requesting approval of a transfer of $7,182 from the Unemployment Compensation account to the Law Department Judgments and Settlements account to settle a pending claim. 24-0768 Recommended to be approved Pass
37. 7. Settlements
38. 7.1. Requesting approval to settle a claim for $7,182 pursuant to Section 2-124 of the Code of Ordinances. 24-0767 Recommended to be approved Pass
39. 8. Prior Year Invoices
40. 8.1. Requesting approval to pay prior year invoices totaling $250 using available funds in the Department of Racial and Social Justice Professional and Technical Services Account for translation/interpretation services. 24-0698 Recommended to be approved Pass
41. 8.2. Requesting approval to pay prior year invoices totaling $385 using available funds in the Department of Racial and Social Justice Professional and Technical Services Account for transcription services. 24-0697 Recommended to be approved Pass
42. 8.3. Requesting approval to pay prior year invoices totaling $3,847.47 using available funds in the Department of Public Works Buildings Natural Gas account for Edgerly School natural gas. 24-0905 Recommended to be approved Pass
43. 8.4. Requesting approval to pay prior year invoices totaling $4,120 using available funds in the Police Department Professional and Technical account for random drug screening and breath alcohol testing. 24-0785 Recommended to be approved Pass
44. 8.5. Requesting approval to pay prior year invoices totaling $199.99 using available funds in the Police Department In Service Training account for public relations training for first responders. 24-0784 Recommended to be approved Pass
45. 8.6. Requesting approval to pay prior year invoices totaling $181.92 using available funds in the Human Resources Professional and Technical Services account for confidential paper shredding services. 24-0897 Recommended to be approved Pass
46. 8.7. Requesting approval to pay prior year invoices totaling $750 using available funds in the Human Resources Advertising account for advertising costs of vacant positions. 24-0896 Recommended to be approved Pass
47. 9. Contracts and Easements
48. 9.1. Requesting approval to execute the Third Amendment to the lease agreement with Dana Family Series, LLC, for the Grove Street parking lot, through June 30, 2025. 24-0720 Kept in committee
49. 10. Orders and Resolutions
50. 10.1. That the Administration provide this Council with an up-to-date report on the financial activity of the Handicapped Parking Violation Fees fund. 24-0910 Recommended to be marked work completed
51. 49 Referenced Documents: • Finance - 2024-06-25 MRS Grant memo Final (with 24-0772) • Finance - 2024-06-25 Ltr-re settlement of claim (with 24-0767, 24-0768) • Finance - 2024-06-25 RSJ Prior Year Invoices Memo (with 24-0697, 24-0698) • Finance - 2024-06-25 HR Dept Prior Year Invoice FinCom (with 24-0896, 24-0897)