Finance Committee

Virtual

Agenda — 34 items

1. 1 (Posted online: 9/6/24 at 6:45 AM)
2. 1 This meeting was held via Zoom and was called to order by Chair Wilson at 6:02pm and adjourned at 7:09pm with a roll call vote of 5 in favor (Councilors Clingan, Burnley, Sait, Scott, Wilson), none opposed, and none absent. Others present: Karin Carroll – Director of Health and Human Services, Anthony Delmonaco – Director of SPD, Natasha Frazier – Assistant Clerk of Committees, Kimberley Hutter – Legislative Liaison, Alan Inacio – Director of Finance and Administration Office of Strategic Planning and Community Development, Catherine Lester Salchert – Assistant City Solicitor, Anoop Malik – Manager, HHS, Michael Richards – Director of Finance and Administration at Department of Infrastructure and Asset Management, Matt Sirigu – Assistant City Solicitor, Julie Spurr-Knight – Director of Finance and Administration at the Department of Public Works, Ben Waldrip – Superintendent of Buildings and Grounds at the Department of Public Works.
3. 2 Pursuant to Chapter 2 of the Acts of 2023, this meeting of a City Council Committee will be conducted via remote participation. We will post an audio recording, audio-video recording, transcript, or other comprehensive record of these proceedings as soon as possible after the meeting on the City of Somerville website and local cable access government channels. Copy & paste the following link into your internet browser to view this meeting live: https://us02web.zoom.us/webinar/register/WN_UIWPlWQTQiCxjxY5wncDDw Individuals with disabilities who need auxiliary aids and services for effective communication (i.e. CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact Adrienne Pomeroy in advance, at 617-625-6600 x2059 or ada@somervillema.gov.
4. 4 Roll Call
5. 1. Approval of the Minutes of the Finance Committee Meeting of June 25, 2024. 24-0985 Accepted Pass
6. 7 Prior Year Invoices
7. 2. Requesting approval to pay prior year invoices totaling $3,071.16 using available funds in the SomerViva Office of Immigrant Affairs Professional & Technical Services account for interpretation services. 24-1163 Recommended to be approved Pass
8. 3. Requesting approval to pay prior year invoices totaling $112.93 using available funds in the Health and Human Services Department Reimbursement of Licenses Account for Canva subscription. 24-1169 Recommended to be approved Pass
9. 4. Requesting approval to pay prior year invoices totaling $1,853.28 using available funds in the Department of Veterans Services Office Supplies and Office Equipment accounts for supplies and equipment purchases. 24-1161 Recommended to be approved Pass
10. 5. Requesting approval to pay prior year invoices totaling $1,080 using available funds in the Department of Veterans Services Professional & Technical Services Account for transportation during the 2024 Memorial Day Parade. 24-1162 Recommended to be approved Pass
11. 6. Requesting approval to pay prior year invoices totaling $50 using available funds in the Department of Infrastructure & Asset Management Ordinary Maintenance Fee account for a Department of Conservation & Recreation Construction Access Permit. 24-1083 Recommended to be approved Pass
12. 7. Requesting approval to pay prior year invoices totaling $62,400 using available funds in the Department of Public Works Grounds R&M Account for playground surface repairs. 24-1172 Recommended to be approved Pass
13. 8. Requesting approval to pay prior year invoices totaling $960.24 using available funds in the Department of Public Works Administration Office Supplies account for the purchase of office supplies. 24-1173 Recommended to be approved Pass
14. 9. Requesting approval to pay prior year invoices totaling $8,609.72 using available funds in the Department of Public Works Sanitation Benches & Barrels Account for the purchase of trash containers. 24-1174 Recommended to be approved Pass
15. 10. Requesting approval to pay prior year invoices totaling $37.27 using available funds in the Department of Public Works Administration Lease Copier account for photocopier lease expenses. 24-1175 Recommended to be approved Pass
16. 11. Requesting approval to pay prior year invoices totaling $225 using available funds in the Department of Public Works Rentals Buildings account for portal restroom rentals. 24-1176 Recommended to be approved Pass
17. 12. Requesting approval to pay prior year invoices totaling $659 using available funds in the Department of Public Works Administration License Reimbursement Account for employee operator licenses. 24-1177 Recommended to be approved Pass
18. 13. Requesting approval to pay prior year invoices totaling $19,747.90 using available funds in the Office of Strategic Planning & Community Development Administration Legal Services account for the Somerville Redevelopment Authority 90 Washington St appeal. 24-1089 Recommended to be approved Pass
19. 20 Appropriations
20. 14. Requesting approval to appropriate $150,000 from the Salary & Wage Stabilization Fund to the Police Department - Personal Services - Other Lump Sum Benefits account to settle pending litigation. 24-1075 Recommended to be approved Pass
21. 22 Contracts & Easements
22. 15. Requesting approval of an amendment to the Stormwater Drainage Easement at 10-20 Innerbelt Road. 24-1150 Recommended to be approved Pass
23. 16. Requesting approval of a Maintenance Easement and License Agreement for 0 Middlesex and Kensington Avenue. 24-1151 Recommended to be approved Pass
24. 17. Requesting approval of a Pedestrian Access Easement and Grant of License for 3-5 Hawkins Street. 24-1160 Recommended to be approved Pass
25. 18. Requesting approval to extend and amend a contract with Warner Larson Incorporated until 9/30/2025 for the additional services needed to complete the Dilboy Auxiliary Fields Re-Design project. 24-1076 Recommended to be approved Pass
26. 19. Requesting approval of a time-only extension until 09/30/2024 for the contract with the Public Consulting Group, LLC to continue the Medicaid Billing and Collection Services. 24-1187 Recommended to be approved Pass
27. 28 Grants & Gift Acceptances
28. 20. Requesting approval to accept and expend a $300,000 grant renewal with no new match required, from the Massachusetts Department of Public Health, Bureau of Infectious Disease & Laboratory Sciences to the Health and Human Services Department for local health support for COVID-19 case investigation and contact tracing. 24-1074 Recommended to be approved Pass
29. 21. Requesting approval to accept and expend a $237,939.81 grant with no new match required, from the Metropolitan Area Planning Council to the Health and Human Services Department for a team performing multi-municipal shared public health services including a Shared Services Coordinator, a Regional Nurse, and a Clinical Community Health Worker. 24-1193 Recommended to be approved Pass
30. 22. Requesting approval to accept and expend a $959,500 grant with no new match required, from the Massachusetts Gaming Commission to the Office of Strategic Planning & Community Development Mobility Division for the Transit Pass Pilot Program, Traffic Signal Pre-emption for Emergency Services and Middlesex Ave - Mystic Ave Intersection Project. 24-1082 Recommended to be approved Pass
31. 23. Requesting approval to accept and expend a $3,600,000 grant with no new match required, from the MassWorks Infrastructure Program to the Department of Infrastructure & Asset Management for the Inner Belt & Brickbottom Pedestrian Crossing. 24-1078 Recommended to be approved Pass
32. 24. Requesting approval to accept and expend a $99,886.56 grant with no new match required, from the MA Technology Collaborative to the Office of Strategic Planning and Community Development Economic Development Division for digital navigation services to Somerville Housing Authority residents. 24-1090 Recommended to be approved Pass
33. 25. Requesting approval to accept and expend a $22,781.32 grant with no new match required, from the Boston Mayor's Office of Emergency Management to the Police Department for the installation of access controls and additional card entry access. 24-1185 Recommended to be approved Pass
34. 34 Referenced Documents: • Finance - 2024-09-12 CC Memo_HHS (with 24-1169) • Finance - 2024-09-12 CC Memo_HHS Dept of Veterans (with 24-1161) • Finance - 2024-09-12 CC Memo_HHS Dept of Veterans (with 24-1162) • Finance - 2024-09-12 Prior Year Invoice SOIA Memo (with 24-1163)