Finance Committee

Virtual

Agenda — 34 items

1. 1 (Posted online: 10/18/24 at 9:45 AM)
2. 1 This meeting was held via Zoom and was called to order by Chair Wilson at 6:05pm and adjourned at 9:54pm with a roll call vote of 3 in favor (Councilors Clingan, Burnley, Wilson), none opposed, and 2 absent (Councilors Davis, Scott). Others present: Cindy Amara – City Solicitor, Elyse Belarge – Sustainability and Resiliency Planner, Office of Sustainability and Environment, Kirstina Burgquist – Director of Youth Services, Kathy Cole – Financial Analyst, Office of Sustainability and Environment, Tom Galligani – Director of Economic Development, Kate Hartke – Director of Grants & External Funds, ARPA A&F, Kimberley Hutter – Legislative Liaison, Alan Inacio – Director of Finance and Administration Office of Strategic Planning and Community Development, Jill Lathan – Commissioner of Department of Public Works, Cathy Lester Salchert – Assistant City Solicitor, Anoop Malik – Finance Manager, Erica Satin-Hernandez – ARPA Director, David Slonina – Deputy Director of Information Technology, Julie Spurr-Knight – Finance Director of Department of Public Works, Mohammed Uddin – Financial Analyst, Natasha Frazier – Assistant Clerk of Committees. Councilor Scott was unable to attend due to a conflict. Councilor Clingan arrived at 6:34pm. Councilor Davis left after the roll call vote for agenda item 15.
3. 2 Pursuant to Chapter 2 of the Acts of 2023, this meeting of a City Council Committee will be conducted via remote participation. We will post an audio recording, audio-video recording, transcript, or other comprehensive record of these proceedings as soon as possible after the meeting on the City of Somerville website and local cable access government channels. Copy & paste the following link into your internet browser to view this meeting live: https://us02web.zoom.us/webinar/register/WN_U76x5jVSSPqYvAYV8ZXNIQ Individuals with disabilities who need auxiliary aids and services for effective communication (i.e. CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact Adrienne Pomeroy in advance, at 617-625-6600 x2059 or ada@somervillema.gov.
4. 3 Roll Call
5. 1. Approval of the Minutes of the Finance Committee Meeting of September 24, 2024. 24-1387 Accepted Pass
6. 5 Prior Year Invoices
7. 2. Requesting approval to pay prior year invoices totaling $45.97 using available funds in the City Clerk Maintenance Contract Account for printer/copier service. 24-1417 Recommended to be approved Pass
8. 3. Requesting approval to pay prior year invoices totaling $24,802.06 using available funds in the Information Technology Cellular & Paging Services and Leased - Photocopier Equipment Accounts for cellular and copier services. 24-1429 Recommended to be approved Pass
9. 4. Requesting approval to pay prior year invoices totaling $160 using available funds in the Department of Public Works Administration License Reimbursement Account for commercial license employee expense. 24-1378 Recommended to be approved Pass
10. 5. Requesting approval to pay prior year invoices totaling $15 using available funds in the Department of Public Works Highway Rubbish Removal Account for disposal of break out material. 24-1381 Recommended to be approved Pass
11. 6. Requesting approval to pay prior year invoices totaling $60 using available funds in the Department of Public Works License Reimbursement Account for employee reimbursement for hoisting licensing. 24-1444 Recommended to be approved Pass
12. 7. Requesting approval to pay prior year invoices totaling $22,633.58 using available funds in the Department of Public Works Buildings Natural Gas Account for prior year balances on bills. 24-1379 Recommended to be approved Pass
13. 8. Requesting approval to pay prior year invoices totaling $4,675 using available funds in the Department of Public Works Highway Rubbish Removal Account for Recycling Services. 24-1380 Recommended to be approved Pass
14. 9. Requesting approval to pay prior year invoices totaling $48,930.22 using available funds in the Department of Public Works Electricity Account for solar net metering. 24-1443 Recommended to be approved Pass
15. 14 Grant and Gift Acceptances
16. 10. Requesting approval to accept a donation of equipment valued at $15,000 with no new match required, from the City of Boston Department of Emergency Management to the Department of Public Works for two trailers. 24-1445 Recommended to be approved Pass
17. 11. Requesting approval to accept and expend a $33,940.50 grant from Metro North Regional Employment Board to the Health and Human Services Department for the Mayor's Summer Jobs Program. 24-1410 Recommended to be approved Pass
18. 12. Requesting approval to accept and expend a $310,100 grant with no new match required, from the Executive Office of Energy and Environmental Affairs to the Office of Sustainability and Environment for resilience hubs. 24-1434 Recommended to be approved Pass
19. 13. Requesting approval to accept and expend a $250,000 grant with no new match required, from MA Department of Transportation to the Mobility Division for an East Somerville soundwall feasibility study. 24-1377 Recommended to be approved Pass
20. 19 Contracts and Easements
21. 14. Requesting the approval of a time-only contract extension for three years with a new expiration date of 9/1/2027, for the Somerville Hispanic Association for community development for restoration of 59 Cross Street. 24-1374 Recommended to be approved Pass
22. 15. Requesting acceptance of an easement for a pedestrian bridge over the Massachusetts Bay Transportation Authority (MBTA) Green Line. 24-1477 Recommended to be approved Pass
23. 22 Appropriations
24. 16. Requesting approval to appropriate $100,000 from the Encore Artist and Cultural Support Stabilization Fund to support Local Cultural Council grants to artists, organizations, and schools. 24-1332 Recommended to be approved Pass
25. 17. Requesting the appropriation of $220,120.80 from the Receipts Reserved-Transportation Network Company Revenue Fund to the Transportation Network Company Special Revenue Fund for Vision Zero Safety efforts. 24-1333 Recommended to be approved Pass
26. 18. Requesting approval to appropriate $262,000 from the Prospect Street Traffic Conditions Stabilization Fund to implement the conditions of Planning Board case PB 2019-04. 24-1335 Recommended to be approved Pass
27. 19. Requesting the appropriation of $542,675 from the Community Preservation Act (CPA) Open Space Reserve Fund for the development of the ArtFarm park improvement project. 24-1430 Recommended to be approved Pass
28. 27 Transfers
29. 20. Requesting the transfer of $174,776 from the Community Preservation Act (CPA) Fund Undesignated Fund Balance to the Open Space Reserve. 24-1431 Recommended to be approved Pass
30. 29 Funds and Accounts
31. 21. Requesting approval to create the Prospect Street Traffic Conditions Stabilization Fund and accept a payment to the fund of $262,000 from the Union Square RELP Master Developer LLC to satisfy special permit conditions. 24-1334 Recommended to be approved Pass
32. 31 Orders and Resolutions
33. 22. That the Director of Grants Development and External Funds and the American Rescue Plan Act (ARPA) Director update this Council on ARPA grant encumbrances ahead of the obligation deadline of December 31, 2024. 24-1300 Recommended to be marked work completed
34. 32 Referenced Documents: • Finance -2024-10-22 ARPA (with 24-1300 ) • Finance - 2024-10-22 Arts Council (with 24-1332) • Finance - 2024-10-22 MBTA Pedestrian Crossing Easement Agreement (with 24-1477)