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Village Board of Trustees

February 15, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 56 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:28
  3. III. Public Hearings
  4. IV. Public Participation
  5. 5 Presentation - School District 87 240064 ▶ jump to 0:47
  6. V. Approval of Minutes approved Pass ▶ jump to 14:15
  7. VI. Committee Reports
  8. 8 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  9. 9 Community Relations Committee - Trustee Dan Militello, Chairperson
  10. 10 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson ▶ jump to 14:48
  11. 11 Finance & Administration Committee, Trustee Andrew Honig, Chairperson
  12. 12 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  13. 13 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  14. 14 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  15. VII. Village Manager/Village Board/Village Clerk Comments
  16. VIII. Consent Agenda ▶ jump to 15:44
  17. 17 Payroll/Accounts Payable
  18. A. Approval of Village Payroll For the period ending January 27, 2024 in the amount of $1,145,495.80. 240060 approved Pass
  19. B. Approval of Accounts Payable For the period ending February 2, 2024 in the amount of $627,156.95. 240061 approved Pass
  20. C. Approval of Accounts Payable For the period ending February 9, 2024 in the amount of $1,465,304.69. 240071 approved Pass
  21. 21 Ordinances on First Reading (Waiver of First Requested)
  22. D. An Ordinance Approving a License Agreement Between the Village of Lombard and the Lombard tower Condominium Association Relative to the Hammerschmidt Parking Lot (This item has been moved to Separate Action R-2)
  23. E. Adoption of Village of Lombard Zoning Map - 2024 An ordinance approving a Village of Lombard Zoning Map pursuant to State Statutes. This map does not change the zoning of any properties within the Village's Corporate limits, and is only a graphic depiction of past Zoning actions by the Village Board. (DISTRICTS - ALL) 240066 waived of first reading and passed on second reading with suspension of the rules Pass
  24. 24 Other Ordinances on First Reading
  25. F. ZBA 24-01: 224 W. Crystal Avenue The Zoning Board of Appeals submits its recommendation to approve the following variations on the subject property located within the R2 Single-Family Residence District: 1. A variation from Section 155.407(F)(1) to allow a front yard setback of twenty-nine (29) feet, where a front yard of thirty (30) feet is required; 2. A variation from Section 155.407(F)(3) to allow an interior side yard setback of five (5) feet where an interior side yard of six (6) feet is required; and 3. A variation from Section 155.407(F)(3) to allow an interior side yard setback of eight (8) feet where an interior side yard of nine (9) feet is required. (DISTRICT #1) 240030 passed on first reading Pass
  26. 26 Ordinances on Second Reading
  27. G. PC 23-26: 60 Yorktown, Tesla Supercharger Station in Target Parking Lot The Plan Commission submits its recommendation to approve a conditional use pursuant to Section 155.415(C)(8) of the Lombard Village Code to allow for gasoline/fuel sales on the subject property located within the B3PD Community Shopping District Planned Development (Yorktown Shopping Center Planned Development). (DISTRICT #3) passed on second reading Pass
  28. H. PC 24-01: Text amendment - Storage Centers in the Office District The Plan Commission submits its recommendation to approve a text amendment to Section 155.412(C) of the Lombard Village Code to allow for “storage center” to be listed as a defined conditional use in the O Office District. (DISTRICTS - ALL) 240026 passed on second reading Pass
  29. 29 Resolutions
  30. I. 22nd Street Shared-Use Path Improvements, Amendment to Resolution for Expenditure Authorization Approving a Resolution to allocate funds for the Village's matching portion of the contracted work in the amount of $283,800.00. This project is a Federally funded Capital Improvement Program that includes installation of a shared-use path along 22nd Street. An amendment to the Illinois Department of Transportation required Resolution to allocate funds. Incorporating a construction cost increase and increased Federal funding. (DISTRICT #3) adopted Pass
  31. J. Motor Fuel Tax Roadway Improvement Resolution for Fiscal Year 2022 Approving a Resolution to appropriate the use of one million dollars and no cents ($1,000,000.00) of Motor Fuel Tax Funds from the Village's MFT account. This Resolution upon approval by the President and Board of Trustees authorizes the use of MFT funds for the 2022 Asphalt Patching & Paving Contract. This will assist the Illinois Department of Transportation (IDOT) with the closure of their ongoing audit for 2022. (DISTRICTS - ALL) 240070 adopted Pass
  32. K. Resolution Amending Procedures for Electronic Attendance at Village Board Meetings Resolution amending Electronic Attendance at Village Board meetings previously adopted pursuant to Resolution 53-12 reducing the notice requirement from one (1) week to six (6) hours and adding a provision permitting remote participation when elected officials cannot attend due to unexpected childcare obligations. 240075 adopted Pass
  33. 33 PAGE BREAK
  34. 34 Other Matters
  35. L. Acoustic Sanitary Sewer Pipe Inspection and Assessment Request for a waiver of bids and award of a contract to InfoSense, Inc. of Charlotte, North Carolina, in an amount not to exceed $85,498.24. The project is divided into three areas and will be in three phases over budget years 2023, 2024 and 2025. The data that is collected in this program has guided other sewer maintenance activities such as focused sewer cleaning and televising along with spot repairs and sewer lining. This data has made sanitary sewer maintenance activities more efficient and cost effective. This is year two of three possible extensions. (DISTRICTS #2, #3, #5 & #6) 240040 approved Pass
  36. M. Civic Center Reservoir Perpetual Warranty & Maintenance Agreement Request for a waiver of bids and award of a contract to Utility Service Company in an amount not to exceed $60,208.00. This is the fourth (4th) of twenty (20) possible one-year extensions of contract. (DISTRICT #6) 240042 approved Pass
  37. N. North Avenue Standpipe Rehabilitation Project Request for a waiver of bids and award of a contract to Utility Service Company, Inc. in an amount not to exceed $265,003.00. This is the fourth (4) year of eighteen (18) possible one-year extensions of contract. (DISTRICT #1) 240043 approved Pass
  38. O. Highland Elevated Tank Perpetual Warranty & Maintenance Agreement Request for a waiver of bids and award of a contract to Utility Service Company, Inc. in an amount not to exceed $37,504.00. This is the fifth (5th) of fifteen (15) possible one-year extensions of contract. (DISTRICT #3) 240044 approved Pass
  39. P. Waiver of Bids - Purchase of Dell Computers and Monitors Request for a waiver of bids and award of a contract to Dell Technologies in the amount of $41,916.10 for the purchase of fifteen (15) desktop computers, fifteen (15) laptops and fifty (50) monitors. 240056 approved Pass
  40. Q. FY2024 Sewer Lining Program Request for a waiver of bids and award of a contract to Performance Pipe Lining, the lowest responsible proposal of five (5) proposals received, in the amount of $87,676.00. The sewer lateral lining process is used when a sewer lateral needs repair due to extensive root growth, cracks or other defects that can be remedied without replacing the pipe, thus reducing restoration costs and inconvenience to residents. (DISTRICTS #1, #2 & #6) 240068 approved Pass
  41. 41 PAGE BREAK
  42. R. Sidewalk and Curb Improvement Program FY2024 Request for a waiver of bids and award of a contract to Globe Construction, Inc. in the amount of $343,637.79. Globe Construction has provided an additional increase of 12% pricing for the 2024 Program, despite this proposed increase, they will still be lower than the next lowest 2023 bid. Staff has been happy with Globe Construction's good performance. The purpose of the Sidewalk and Curb Improvement Program is to address deteriorated and damaged sections of sidewalk, curb and parkway damaged by utility digs. (DISTRICTS - ALL) 240072 approved Pass
  43. 42 Approval of the Consent Agenda approved on the consent agenda Pass
  44. IX. Items for Separate Action
  45. 44 Ordinances on First Reading (Waiver of First Requested)
  46. R-2. An Ordinance Approving a License Agreement between the Village of Lombard and the Lombard Tower Condominium Association, relative to the Hammerschmidt Commuter Parking Lot Approving an Ordinance for a License Agreement between the Village of Lombard and Lombard Tower Condominium Association. The License Agreement will allow the exclusive use of designated parking spaces in the Hammerschmidt Commuter Parking Lot for the residents in the Lombard Condominiums during the reconstruction of their parking structure. Staff is requesting a Waiver of First Reading. (DISTRICT #4) waived of first reading and passed on second reading with suspension of the rules Pass ▶ jump to 24:24
  47. 46 Other Ordinances on First Reading
  48. 47 Ordinances on Second Reading
  49. A. PC 24-03: Hollywood Hounds, 613 S. Main Street The Plan Commission submits its recommendation to approve a request for a conditional use pursuant to Section 155.414(C)(2) of the Lombard Village Code to allow for an overnight animal kennel, animal day care, and animal training facility to operate on the subject property located within the B2 General Neighborhood Shopping District. (DISTRCT #6) 25008 passed on second reading Pass
  50. 49 Resolutions
  51. 50 Other Matters
  52. 51 PAGE BREAK
  53. X. Agenda Items for Discussion
  54. XI. Executive Session
  55. XII. Reconvene
  56. XIII. Adjournment adjourn Pass