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Village Board of Trustees

March 7, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 60 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call
  3. III. Public Hearings
  4. IV. Public Participation
  5. 5 Presentation - School District #88 Superintendent Dr. Jean Barbanente 240025
  6. V. Approval of Minutes approved Pass ▶ jump to 9:12
  7. VI. Committee Reports
  8. 8 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson ▶ jump to 9:31
  9. 9 Community Relations Committee - Trustee Dan Militello, Chairperson
  10. 10 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  11. 11 Finance & Administration Committee, Trustee Andrew Honig, Chairperson
  12. 12 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  13. 13 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  14. 14 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  15. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 10:41
  16. VIII. Consent Agenda ▶ jump to 11:02
  17. 17 Payroll/Accounts Payable
  18. A. Approval of Village Payroll For the period ending February 10, 2024 in the amount of $1,013,449.00. 240082
  19. B. Approval of Accounts Payable For the period ending February 16, 2024 in the amount of $3,435,975.94. 240083 approved Pass
  20. C. Approval of Accounts Payable For the period ending February 23, 2024 in the amount of $1,599,903.05. 240088 approved Pass
  21. D. Approval of Village Payroll For the period ending February 24, 2024 in the mount of $974,622.70. 240095 approved Pass
  22. E. Approval of Accounts Payable For the period ending March 1, 2024 in the amount of $415,335.06. 240096 approved Pass
  23. 23 Ordinances on First Reading (Waiver of First Requested)
  24. F. Ordinance Amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code relative to the sale and consumption of alcoholic beverages associated with the Craft Beer Event (Lombard Brew Fest) scheduled for July 20, 2024, to be held on Parkside Avenue. (DISTRICT #1) 240091 waived of first reading and passed on second reading with suspension of the rules Pass
  25. 25 Other Ordinances on First Reading
  26. G. PC 24-04: 1920 S. Highland Avenue - Carriers of Light School (Moved to Separate Action A)
  27. 27 Ordinances on Second Reading
  28. H. ZBA 24-01: 224 W. Crystal Avenue The Zoning Board of Appeals submits its recommendation to approve the following variations on the subject property located within the R2 Single-Family Residence District: 1. A variation from Section 155.407(F)(1) to allow a front yard setback of twenty-nine (29) feet, where a front yard of thirty (30) feet is required; 2. A variation from Section 155.407(F)(3) to allow an interior side yard setback of five (5) feet where an interior side yard of six (6) feet is required; and 3. A variation from Section 155.407(F)(3) to allow an interior side yard setback of eight (8) feet where an interior side yard of nine (9) feet is required. (DISTRICT #1) 240030 passed on second reading Pass
  29. 29 PAGE BREAK
  30. 30 Resolutions
  31. I. Intergovernmental Agreement with the Village of Glen Ellyn in Regard to the Glenbard Wastewater Authority (Moved to Separate Action IX-B)
  32. 32 Other Matters
  33. J. Snow and Debris Hauling Contract Award of a contract to Utility Transport of Oak Forest, Illinois, the lowest responsible bidder of two (2) bids received, in the amount of $107,800.84. The Village hauls spoils from utility excavations, debris from street sweeping and snow removal. (DISTRICTS - ALL) 240035 approved Pass
  34. K. Coarse Aggregate Material Bid Award of a contract to Utility Transport of Oak Forest, Illinois, the lowest responsible bidder of three (3) bids received, in the amount of $64,725.00. The Public Works Department uses Coarse Aggregate Material for trench backfill and pavement restorations throughout the Village after excavations and street repairs. 240036 approved Pass
  35. L. Water and Sewer System Supplies Contract Award of a contract to Core & Main LP of St. Charles, Illinois, the lowest responsible bidder of four (4) bids received, in an amount not to exceed $109,290.12. This is for the one-time purchase of water and sewer supplies, Categories I, II, V, VIII, IX, X. 240037 approved Pass
  36. M. Gasoline and Diesel Fuel Purchase Request for a waiver of bids and award of a contract to Al Warren Oil Co, Inc. The price for gasoline is the low rack average daily OPIS price plus (0.045) per gallon for delivery. The price for diesel is the low rack average daily OPIS price plus (0.045) per gallon for delivery. This purchase will be made through a joint fuel purchase (DuPage County Bid #23-011-FM). 240084 approved Pass
  37. N. Sanitary and Storm Sewer Closed Circuit Television (CCTV) Inspection and Cleaning Award of a contract to Sewertech, LLC of Schaumburg, Illinois, the lowest responsible bidder of seven (7) bids received, in the amount of $86,541.50. The Sewer Cleaning and Televising Program is a principal tool that assists staff in managing the Village's sewer system. This aids in effectively programming future capital project planning, routine maintenance and scheduling necessary repairs. (DISTRICTS - ALL) 240092 approved Pass
  38. O. Water & Sewer Systems Supplies Bid Award of a contract to Mid American Water of Wauconda, Illinois, the lowest responsible bidder of four (4) bids received, in the amount not to exceed $33,540.79. This is for the one-time purchase of water and sewer supplies, Categories III, IV, VI. 240097 approved Pass
  39. P. Local Tourism Grant Application 2024 - Lombard Lilac Parade Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Lilac Festival Parade Committee in the amount of $22,000, plus the cost of Village Services from Hotel/Motel funds for the Lombard Lilac Parade. The grant funds support the honorarium paid to participants and general expenses of the parade. The parade will take place May 19, 2024. 240014 approved Pass
  40. Q. Local Tourism Grant Application 2024 - Lilac Times Arts and Craft Fair Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Chamber of Commerce in the amount of $4,500 from Hotel/Motel funds to cover the cost of Village services (Police, Public Works and Fire Department overtime). The fair is scheduled for May 5, 2024. 240015 approved Pass
  41. R. Local Tourism Grant Application 2024 - Lilac Princess Program Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Junior Women's Club in the amount of $7,500 from Hotel/Motel funds. The grant funds support the costs of the program and scholarships. 240016 approved Pass
  42. S. Local Tourism Grant Application 2024 - Lombard Farmers Market Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Area Chamber of Commerce in the amount of $4,500 including Village Services from Hotel/Motel funds for the 2024 Farmers Market. The grant funds will be used to support the costs of overtime for Public Works to place barricades at the parking lot as well as the costs of Waste Management services. The event will run from May 21, 2024 through October 1, 2024. 240017 approved Pass
  43. 43 PAGE BREAK
  44. T. Local Tourism Grant Application 2024 - Lombard Brew Fest Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Junior Women's Club in the amount of $17,500 including Village services from Hotel/Motel funds. The grant funds support the costs of expenses toward security, waste removal, fencing, and entertainment. The fest will take place on July 20, 2024. 240018 approved Pass
  45. U. Agreement for Ambulance Billing Services with EMS Management & Consultants, Inc. Request for a waiver of bids and authorization to execute an Agreement with EMS Management & Consultants, Inc. for Ambulance Billing Services for one year at 3.15% of net collections with the option to renew on the same terms and conditions for successive one (1) year terms in accordance with terms of the agreement. 240076 approved Pass
  46. V. Plat of Easement - Summit Townhomes Development 300-398 Summit Circle Request for approval of a Plat of Easement for Public Utilities located within the parcel of the Summit Townhomes Development at 300-398 Summit Circle. (DISTRICT #3) 240085 approved Pass
  47. W. Request for a Waiver of Bids and Authorization to Execute an Agreement with NewGen Strategies & Solutions for a Water and Sewer Rate Study Update Staff is requesting a waiver of bids and authorization to execute an Agreement with NewGen Strategies & Solutions, Inc. in an amount not to exceed $28,400. 240090 approved Pass
  48. 47 Approval of the Consent Agenda approved on the consent agenda Pass
  49. IX. Items for Separate Action
  50. 49 Ordinances on First Reading (Waiver of First Requested)
  51. 50 Other Ordinances on First Reading
  52. A. PC 24-04: Carriers of Light School, 1920 S. Highland Avenue - Time Extension Request Staff is seeking approval on an ordinance extending the time period to start construction of the proposed project for an additional twelve-month period (i.e., until March 21, 2027). Staff requests a waiver of first reading of the ordinance. (DISTRICT #3) 240059 passed on first reading Pass ▶ jump to 19:31
  53. 52 Ordinances on Second Reading
  54. 53 Resolutions
  55. B. Intergovernmental Agreement with the Village of Glen Ellyn in Regard to the Glenbard Wastewater Authority Approval of an Intergovernmental Agreement with the Village of Glen Ellyn regarding issuance of debt for capital projects. 240093 adopted Pass ▶ jump to 20:45
  56. 55 Other Matters
  57. X. Agenda Items for Discussion
  58. XI. Executive Session to recess Pass ▶ jump to 21:24
  59. XII. Reconvene
  60. XIII. Adjournment adjourn Pass