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Village Board of Trustees

May 2, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 54 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:28
  3. III. Public Hearings
  4. IV. Public Participation
  5. 5 Lombard Lilac Parade Committee 240149 ▶ jump to 2:18
  6. V. Approval of Minutes approved Pass ▶ jump to 7:45
  7. VI. Committee Reports
  8. 8 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  9. 9 Community Relations Committee - Trustee Dan Militello, Chairperson
  10. 10 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  11. 11 Finance & Administration Committee, Trustee Andrew Honig, Chairperson
  12. 12 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  13. 13 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  14. 14 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  15. VII. Village Manager/Village Board/Village Clerk Comments
  16. VIII. Consent Agenda ▶ jump to 8:18
  17. 17 Payroll/Accounts Payable
  18. A. Approval of Accounts Payable For the period ending April 19, 2024 in the amount of $1,356,926.96. 240142 approved Pass
  19. B. Approval of Village Payroll For the period ending April 20, 2024 in the amount of $1,024,285.57. 240150 approved Pass
  20. C. Approval of Accounts Payable For the period ending April 26, 2024 in the amount of $892,912.84. 240151 approved Pass
  21. 21 Ordinances on First Reading (Waiver of First Requested)
  22. D. PC 20-11: 130-144 E. St. Charles Road - 2nd Time Extension Request The petitioner is requesting approval of an Ordinance extending the time period to start construction of the proposed project for an additional twenty-four month period until June 18, 2026. (District #4) waived of first reading and passed on second reading with suspension of the rules Pass
  23. E. Amending Title XI, Chapter 112 Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages An ordinance amending the Village Code to revise the number of available liquor licenses in the Class "A/B-II" and "A/B-III" liquor license categories, to reflect the change of Buca Restaurants 2 Inc, d/b/a Buca Di Beppo, located at 90 Yorktown Shopping Center, from a Class "A/B-III" to a Class "A/B-II". Staff requests a waiver of first reading. (DISTRICT #3) 240134 waived of first reading and passed on second reading with suspension of the rules Pass
  24. F. Purchase of One (1) Forestry Brush Chipper and an Ordinance Declaring 2017 Bandit Brush Chipper as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to Morbark LLC of Winn, Michigan, in the amount of $85,500.66. The Brush Chipper is available for purchase through Sourcewell (Contract #031721-MBI), of which the Village is a member. Approval of an Ordinance declaring Unit FO940, a 2017 Bandit 18XP Brush Chipper, as surplus and authorizing the sale and/or disposal. Staff requests a waiver of first reading. 240139 waived of first reading and passed on second reading with suspension of the rules Pass
  25. G. Purchase of One (1) Falcon Asphalt Recycler & Hot Box Trailer and an Ordinance Declaring 2012 Falcon Asphalt Recycler and Hot Box Trailer as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to Midwest Paving Equipment of Glen Ellyn, IL., in the amount of $38,292.00 for the purchase of a Falcon Recycler & hot box trailer. The trailer is available for purchase through the Illinois State CMS Contract #23-416CSM-BOSS4-B-33802. Approval of an Ordinance declaring Unit ST911, a 2012 Falcon Asphalt Recycler and Hot Box Trailer, as surplus and authorizing the sale and/or disposal. Staff requests a waiver of first reading. 240143 waived of first reading and passed on second reading with suspension of the rules Pass
  26. 26 Other Ordinances on First Reading
  27. 27 Ordinances on Second Reading
  28. 28 Resolutions
  29. H. Suburban Tree Consortium A Resolution expressing intent to continue participation in the Suburban Tree Consortium for the purchase of parkway trees. (DISTRICTS - ALL) 240144 adopted Pass
  30. I. Manhole Inspection & Rehabilitation Program, Recurring Maintenance Program Approving a contract with Gewalt Hamilton Associates, Inc., in an amount not to exceed $61,729.00. Four proposals were received and evaluated by staff. Gewalt Hamilton Associates was deemed the most qualified firm. The purpose of this program is to visually inspect, record and catalog the condition of manholes. (DISTRICTS - ALL) 240147 adopted Pass
  31. J. A Resolution Authorizing the Northern Illinois Municipal Electric Cooperative (NIMEC) to Serve as the Broker for the Village in Regard to Obtaining Bids from Electricity Providers and Authorizing the Village Manager or Director of Finance to Approve a Contract with the Lowest Cost Electricity Provider Resolution approving an Agreement with Northern Illinois Municipal Electric Cooperative (NIMEC) to seek electricity bids for street lightning and authorizing the Village Manager or Director of Finance to execute a contract with the energy supplier. 240153 adopted Pass
  32. K. Resolution Authorizing Signature of the Village President on a Fireworks Display Agreement (Lombard Park District) Resolution approving an Agreement between the Village of Lombard and the Lombard Park District to allow for the provision of a fireworks display at Madison Meadow Park on July 4, 2024. 240156 adopted Pass
  33. L. A Resolution Authorizing the Signature of the Village President on a Fireworks Production Agreement (Mad Bomber Fireworks Productions) Resolution approving an Agreement with Mad Bomber Fireworks Productions to provide a fireworks display at Madison Meadow Park on July 4, 2024 at a cost of $47,500. 240157 adopted Pass
  34. 34 PAGE BREAK
  35. 35 Other Matters
  36. M. HVAC Software Upgrade and Integrations Request for a waiver of bids and award of a contract to Integrated Building Automations, in the amount of $83,960.00. Staff sought proposals from qualified vendors and found the sole source purchase of and installation of new HVAC BAS Software and components from Integrated Building Automations. 240121 approved Pass
  37. N. Salt Conveyor Rehabilitation Project Request for a waiver of bids and award of a contract to Kimco USA, Inc., in the amount not to exceed $80,000.00 for the rehabilitation of the salt conveyor system. This is the subcontractor that originally installed the conveyor system. The rubber conveyor belt and the multiple roller bearings that are essential to operation of the system have reached the end of their useful life and are failing. 240141 approved Pass
  38. O. Horizontal Directional Drill Request for a waiver of bids and award of a contract to Vermeer Midwest of Aurora, IL, in the amount of $158,891.49. This purchase will be made through the Sourcewell Cooperative Purchasing Advantages. It was determined that the Vermeer Horizontal Directional Drill is the far superior manufacturer of this type of equipment and is the industry standard. 240152 approved Pass
  39. P. Yorktown Temporary Event - Funbox Community Development staff submits an applicant request for a Temporary Special Event permit for an inflatable bounce park in the parking lot of Yorktown Center. The attraction will be on site from August 9, 2024 through November 3, 2024, with several days on either end for set-up and tear-down. The applicant also seeks a deviation from the required Special Event fee schedule to set the $75.00 charge on a weekly basis in lieu of a daily basis. (DISTRICT #3) 240148 approved Pass
  40. P-2. CivicPlus Annual Hosting and Supplement Services Fees Request to approve the change to an annual recurring supplementation services fee option agreement and funding to CivicPlus, LLC, in 2024 not to exceed $35,000.00; due to aggregated costs above threshold as a result of changes in the Supplementation Services fee structure for 2024, and the existing Annual Hosting and Support fees. 240155 approved Pass
  41. Q. General Release and Settlement of all Claims - Jeffrey Mattison v. Village of Lombard Approval of a proposed general release and settlement agreement in the matter of Mattison v. Village of Lombard. 240158 approved Pass
  42. 42 PAGE BREAK
  43. 42 Approval of the Consent Agenda approved on the consent agenda Pass
  44. IX. Items for Separate Action
  45. 44 Ordinances on First Reading (Waiver of First Requested)
  46. A. 211 West St. Charles Road - Downtown Lombard Sprinkler Park (3/4ths of Corporate Authorities (6 of 7) required to approve) An Ordinance authorizing a Fourth Amendment to an Intergovernmental Agreement between the Village of Lombard and the Lombard Park District in regard to the development, operation and maintenance of a sprinkler park at 211 West St. Charles Road, and authorizing the leasing of Village-owned property. The amendment extends the agreement period until December 31, 2029. (DISTRICT #1) waived of first reading and passed on second reading with suspension of the rules Pass ▶ jump to 15:47
  47. 46 Other Ordinances on First Reading
  48. 47 Ordinances on Second Reading
  49. 48 Resolutions
  50. 49 Other Matters
  51. X. Agenda Items for Discussion
  52. XI. Executive Session
  53. XII. Reconvene
  54. XIII. Adjournment adjourn Pass ▶ jump to 16:57