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Village Board of Trustees

June 20, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 62 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:33
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass ▶ jump to 1:01
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson ▶ jump to 3:21
  10. 10 Finance & Administration Committee, Trustee Andrew Honig, Chairperson ▶ jump to 3:43
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson ▶ jump to 1:55
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 4:56
  15. VIII. Consent Agenda ▶ jump to 11:17
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Accounts Payable For the period ending May 17, 2024 in the amount of $380,618.87. 240180 approved Pass
  18. B. Approval of Village Payroll For the period ending May 18, 2024 in the amount of $992,403.37. 240184 approved Pass
  19. C. Approval of Accounts Payable For the period ending May 24, 2024 in the amount of $1,580,151.99. 240185 approved Pass
  20. 20 PAGE BREAK
  21. D. Approval of Accounts Payable For the period ending May 31, 2024 in the amount of $324,814.18. 240193 approved Pass
  22. E. Approval of Village Payroll For the period ending June 1, 2024 in the amount of $1,157,952.90. 240199 approved Pass
  23. F. Approval of Accounts Payable For the period ending June 7, 2024 in the amount of $1,054,867.41. 240200 approved Pass
  24. G. Approval of Accounts Payable For the period ending June 14, 2024 in the amount of $1,669,131.20. 240209 approved Pass
  25. 25 Ordinances on First Reading (Waiver of First Requested)
  26. H. Amending Title XI, Chapter 112 Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages An ordinance amending the Village Code to revise the number of available liquor licenses in the Class "A/B-II" and "A/B-III" liquor license categories, to reflect the change of Blazin Wings, Inc. d/b/a Buffalo Wild Wings Grill & Bar, from a Class "A/B-III" to a Class "A/B-II". Staff requests a waiver of first reading. (DISTRICT #6) 240186 waived of first reading and passed on second reading with suspension of the rules Pass
  27. I. Amendments to Title XI, Chapter 112 of the Lombard Village Code - Alcoholic Beverages - 203 Yorktown, Suite C1 An Ordinance amending Title XI, Chapter 112 of the Lombard Village Code creating a new Class "VVV liquor license category as well as amending other sections within Chapter 112 which will be affected by the creation of the Class "VVV" liquor classification and issuing a Class "VVV" liquor license to Yorkville Tap, LLC d/b/a Tapville - Drink While You Shop located at 203 Yorktown Mall Drive, C1. Petitioner requests a waiver of first reading. (DISTRICT #3) 240211 waived of first reading and passed on second reading with suspension of the rules Pass
  28. I-2. Yorktown Reserve Economic Incentive Agreement - Fourth Amendment The Economic & Community Development Committee recommends approval of a Fourth Amendment to the previously approved Yorktown Reserve Economic Incentive Agreement. This would further amend/replace the first amendment as it pertains to payout provisions during the three phases of advance activities (i.e., asbestos removal, demolition and other related costs previously identified in the amendment). (DISTRICT #3) waived of first reading and passed on second reading with suspension of the rules Pass
  29. 29 Other Ordinances on First Reading
  30. 30 Ordinances on Second Reading
  31. 31 Resolutions
  32. J. Intergovernmental Agreement Between Village of Lombard and Glenbard Township HS District No. 87 Resolution authorizing an Agreement between the Village of Lombard and Glenbard Township High School District No. 87 for the Village to provide paramedic services during football games held at the Glenbard East High School for the fall of 2024. (DISTRICT #2) 240190 adopted Pass
  33. K. St. Charles Road Resurfacing Project - Resident Engineering Approving a contract with Christopher B. Burke Engineering in the amount not to exceed $205,016.00 to include resident engineering services for the St. Charles Road Resurfacing Project. The project includes roadway resurfacing, pavement markings and pedestrian improvements. (DISTRICTS #1 and #4) 240191 adopted Pass
  34. L. Professional Services Contract - Public Relations Services related to Public Safety Facility Improvements Approving a contract with MECO Consulting Group of Park Ridge, Illinois in the amount of $25,450.00 for the Public Relations Services related to Public Safety Facility Improvements. 240196 adopted Pass
  35. M. Fleet Facility Expansion Project, Architectural Services Contract Amendment Approving a contract amendment with TRIA Architects in the amount of $50,380.70. This amendment is for the additional work performed by TRIA Architects that was not included in the original scope of the contract. (DISTRICT #6) 240197 adopted Pass
  36. 36 PAGE BREAK
  37. M-2. Second Amendment to Memorandum of Understanding with the Helen Plum Library Relative to The Elmhurst Memorial Hospital Parking Lot Approving a Resolution authorizing the Village President and Village Clerk to enter into a Second Amendment to the Memorandum of Understanding with the Helen Plum Library for a portion of the Elmhurst Memorial Hospital Lot. The Village will have full access to 44 spaces in the Elmhurst Hospital Lot.The current Memorandum expires July 1, 2024. The Parties have agreed to extend the Memorandum of Understanding until such time as the property is conveyed to the Lombard Park District or August 31, 2024. (DISTRICT #1) adopted Pass
  38. 38 Other Matters
  39. N. Manhole Rehabilitation Program, Bid Renewal FY2024 Request for a waiver of bids and award of a contract to Structured Solutions, LLC., the lowest responsible bidder within the MPI bidding process in 2022, in the amount of $62,895.43. Staff recommends exercising the final renewal option within the MPI for the yearly maintenance program to extend the service life of manholes within the sanitary and sewer network. (DISTRICTS - ALL) 240179 approved Pass
  40. O. Street Light Pole Purchase Request for a waiver of bids and award of a contract to KSA Lighting of Itasca, Illinois, in the amount of $164,640.00. Staff solicited quotes from three (3) separate manufacturers that can produce an aluminum pole that meets Village specifications. This purchase will replace light poles that will be taken down due to severely deteriorated condition. (DISTRICTS #1, #3, #5 & #6) 240205 approved Pass
  41. P. Purchase of Additional Meridian Barrier System Components Request for a waiver of bids and award of a contract to Meridian Rapid Defense Group in the amount of $69,665.71 for the purchase of one (1) Archer Beam Gate, two (2) Archer Barriers and one (1) Archer Trailer. Waiver of bids is requested because these items are from a sole source vendor being purchased through GSA Contract #47QSWA19D001F. 240206 approved Pass
  42. Q. DuPage Mayors and Managers Conference Membership Request for concurrence in approving the 2024-2025 annual membership dues in the amount of $38,265.92 for the DuPage Mayors and Managers Conference. 240182 approved Pass
  43. 43 PAGE BREAK
  44. R. Award of a Contract to Constellation NewEnergy for Electrical Energy for Street Lighting Motion to ratify a three-year agreement with Constellation NewEnergy, Inc. for the provision of electrical energy for street lighting. 240208 approved Pass
  45. S. General Release and Settlement of All Claims Joseph James v. Village of Lombard Request for concurrence of the Village Board in the proposed general release and settlement agreement in the matter of James v the Village of Lombard, Case No. 15 L 950, Circuit Court of DuPage County, Illinois. 240210 approved Pass
  46. T. Re-appointments - Board of Fire & Police Commissioners, Fire Pension Board of Trustees, Police Pension Board of Trustees and Plan Commission Request for concurrence in the re-appointment of Tom Rachubinski to the Board of Fire and Police Commissioners for a three year term to May 2027; re-appointment of George Seagraves to the Fire Pension Board of Trustees for a three year term to April 2027; re-appointment of Jerry Peterson to the Police Pension Board of Trustees for a two year term to April 2026; re-appointment of Alissa Verson, Leigh Giuliano and Bill Johnston to the Plan Commission for four year terms to May 2028; re-appointment of Leigh Giuliano as Plan Commission Chairperson with a one year term to May 2025. 240126 approved Pass
  47. 46 Approval of the Consent Agenda approved on the consent agenda Pass
  48. U. Appointment - Public Safety & Transportation Committee Request for concurrence of Charles Kay to the Public Safety & Transportation Committee to fill a vacancy created by the resignation of Patrick Casey with a term to May 2025. 240207 approved Pass
  49. IX. Items for Separate Action
  50. 49 Ordinances on First Reading (Waiver of First Requested)
  51. A. Ordinance Amending the Village's Fiscal Year 2023 Budget Ordinance 2023 budget increase of $4,793,570 to the General Fund for the 2023 waterfall transfer to the Pension Stabilization Fund ($4,245,526) and transfer to the Building Reserve Fund ($548,044). Increase of $563,794 to Capital Projects Fund for the Fleet Facility. Increase of $293,828 to the Police Pension Fund and an increase of $324,045 to the Fire Pension Fund for pensioner payments. Waiver of first reading is requested. (2/3 vote of Corporate Authorities required) 240181 waived of first reading and passed on second reading with suspension of the rules Pass ▶ jump to 14:25
  52. 51 PAGE BREAK
  53. 52 Other Ordinances on First Reading
  54. B. PC 24-06: 855 E. Roosevelt Road - Creekview Plaza The Plan Commission submits its recommendation to approve the following action on the subject property located within the B4A Roosevelt Road Corridor District, to provide for the construction of a new principal building: 1. Amend the approvals previously requested through Plan Commission petition PC 22-05, and granted by Ordinance No. 8077, as follows: a. Preservation of the existing conditional use under Ordinance No. 8077, under Sections 155.103(F) and 155.417(G)(2)(a)(vii) of the Zoning Ordinance to allow a second-floor restaurant and banquet, including entertainment and dancing when conducted as part of the restaurant and banquet operations and secondary to the principal use subject to the conditions numbered 2, 3, 7, 10, and 11 (dining and banquet limit of 156) set forth in Section 14 of said ordinance. b. A new conditional use under Sections 155.103(F) and 155.417(G)(2)(b)(iv) of the Zoning Ordinance to allow for a drive-through facility. c. Elimination of the following conditional uses approved in Ordinance No. 8077 (Secs. 2-3) under Sections 155.103(F), 155.417(G)(2)(c)(vii), and 155.417(G)(l0)(b) of the Zoning Ordinance: (a) a building containing a restaurant as a principal use that will exceed 40 feet in height; and (b) outdoor display and sales on a seasonal or periodic basis in a row of parking or on the rooftop. d. Preservation of the existing variations under Ordinance No. 8077, under Sections 155.102(B)(3) and 155.103(C)(2)(b), from Sections 155.417(G)(l2), 155.417(G)(l4) and 155.602(A)(10)(d) of the Zoning Ordinance which require parking lot lighting to be directed away from the lot lines and to fall below certain maximum intensities in order to avoid these requirements for lighting adjacent to the access easement serving the subject property and the easterly adjacent property subject to the conditions numbered 2, 3, 7, 10 set forth in Section 14 of said ordinance. e. Preservation of the existing variations under Ordinance No. 8077, under Sections 155.102(B)(3) and 155.103(C)(2)(b), from Section 155.707(B)(4)(d) which requires transition yard areas not planted with trees or shrubs to be maintained as lawn in order to permit the south lot line to be maintained with all trees and understory plant material to remain in the wetland, flood way and floodplain reflected in the plans (affects south transition yard except east +/-45 feet) subject to the conditions numbered 2, 3, 7, and 10 set forth in Section 14 of said ordinance. f. Preservation of the existing variations under Ordinance No. 8077, under Sections 155.102(B)(3) and 155.103(C)(2)(b), from Section 155.708 which requires a ten-foot foundation landscaping area on all sides of a building in order to allow development without foundation landscaping according to the Landscape Plan subject to the conditions numbered 2, 3, 7, and 10 set forth in Section 14 of said ordinance. g. Preservation of the existing variations under Ordinance No. 8077, under Sections 155.102(B)(3) and 155.103(C)(2)(b), from Article XI which imposes several detailed landscaping requirements in Sections 155.701 through 155.710 in order to accomplish innovative landscaping shown in the four-sheet landscape plan on file with the Village for the benefit of natural areas on the site and to the south as well as residential neighbors to the south subject to the conditions numbered 2, 3, 7, and 10 set forth in Section 14 of said ordinance. h. A new variation from under Sections 155.102(B)(3) and 155.103(C)(2)(b), from Section 155.603 to allow off-street loading to occur in the bypass lane on the east side of the drive-through lane. i. Elimination of the following variations approved in Ordinance No. 8077 (Secs. 4, 5, 7, 8) under Sections 155.102(B)(3) and 155.103(C)(2)(b) of the Zoning Ordinance: (a) parking variations from Section 155.417(G)(12) and 155.602(C) (Table 6.3); (b) loading variations from Sections l55.4l7(G)(l2) and l55.603(A); (c) landscape island variations for rickshaws from Sections 155.417(G)(l2) and 155.706(B)(2)(c); (d) landscape and rickshaw lighting variations from Section 155.417(G)(l4). j. Approval of a revised site plan and landscaping plan under Section 155.103(I) and Section 155.702 of the Zoning Ordinance subject to the conditions numbered 2, 3, 7, 10 set forth in Section 14 of Ordinance No. 8077. 2. Approval of a preliminary and final plat of subdivision for Creekview/Pep Boys Resubdivision No. 1 which is intended merely to release the access restriction on the driveway at the west end of the reciprocal access easement. (DISTRICT #6) 240168 passed on first reading Pass ▶ jump to 15:37
  55. 54 Ordinances on Second Reading
  56. 55 Resolutions
  57. 56 Other Matters
  58. 57 PAGE BREAK
  59. X. Agenda Items for Discussion
  60. XI. Executive Session
  61. XII. Reconvene
  62. XIII. Adjournment adjourn Pass