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Village Board of Trustees

July 18, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 53 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:28
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes ▶ jump to 0:56
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson ▶ jump to 1:27
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  10. 10 Finance & Administration Committee, Trustee Andrew Honig, Chairperson ▶ jump to 7:35
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments
  15. VIII. Consent Agenda ▶ jump to 9:37
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Village Payroll For the period ending June 15, 2024 in the amount of $1,013,406.28. 240213 approved Pass
  18. B. Approval of Accounts Payable For the period ending June 21, 2024 in the amount of $1,020,575.60. 240214 approved Pass
  19. C. Approval of Accounts Payable For the period ending June 28, 2024 in the amount of $1,210,986.62. 240218 approved Pass
  20. 20 PAGE BREAK
  21. D. Approval of Village Payroll For the period ending June 29, 2024 in the amount of $1,017,970.19. 240223 approved Pass
  22. E. Approval of Accounts Payable For the period ending July 5, 2024 in the amount of $1,662,724.94. 240224 approved Pass
  23. F. Approval of Accounts Payable For the period ending July 12, 2024 in the amount of $383,727.89. 240227 approved Pass
  24. 24 Ordinances on First Reading (Waiver of First Requested)
  25. G. ZBA 24-02: 1144 E. Woodrow Avenue The Zoning Board of Appeals submit its recommendation to approve a variation from Section 155.212 to allow a partially covered deck to encroach into the rear yard setback on the subject property located in the R2 Single-Family Residence District. (DISTRICT #5) 240204 waived of first reading and passed on second reading with suspension of the rules Pass
  26. H. Village Equipment to be Declared Surplus Ordinance approving the requests of departments to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the ordinance, as these items have extended beyond their useful life or are obsolete as follows: Fire Department: Two (2) K1260 Saws; One (1) K970 Saw; Six (6) K950 Saws; Three (3) Cutters Edge Chainsaws; One (1) Honda EU2000 with light; One (1) Honda EU1000 with light; One (1) Honda EU2000 without light; One (1) Honda EU1000 without light; Four (4) halogen scene lights; Three (3) hydraulic power units; One (1) misc. power cords; One (1) misc. Genesis tool mounting brackets; Two (2) Genesis Ram Tips kit; One (1) ResQtec Air Bag Control ki; tTwo (2) air bag hoses; Two (2) Genesis Combi Tools; Two (2) Genesis large spreaders; Four (4) Genesis small cutters; One (1) Genesis large cutter; Two (2) Genesis large rams; Two (2) Genesis small rams; Four (4) blue hydraulic hoses; Four (4) red hydraulic hoses; Five (5) Rabbit tools; One (1) exhaust fan; Three (3) battery exhause fans; Eight (8) wooden bookshelves; Three (3) tri-pod 120v 12.5amp 60HZ lights, suitable for wet locations; One (1) Generator EB 5000x; One (1) Paslode cordless nailor; Two(2) Paslode nailor gun batteries; to be sold at auction and sold for scrap; Finance Department: one Steelcase desk 95913 sold for scrap. 240225 waived of first reading and passed on second reading with suspension of the rules Pass
  27. 27 PAGE BREAK
  28. H-2. Coin-Operated Amusement Devices - Lombard Roller Rink and Brauer House Amending Title 11, Chapter 110, Section 110.21(C) of the Village Code decreasing the number of Class A coin-operated amusement device licenses to no more than one (1) license. (DISTRICTS #1 and #3) 240233 waived of first reading and passed on second reading with suspension of the rules Pass
  29. 29 Other Ordinances on First Reading
  30. 30 Ordinances on Second Reading
  31. 31 Resolutions
  32. I. 641 North Main Street Drainage Basin, Residential Engineering Contract Approving a contract with Thomas Engineering Group, LLC in the amount not to exceed $177,016.00 for Resident Engineering Services for the 641 North Main Street Drainage Basin Project. (DISTRICT #4) 240188 adopted Pass
  33. J. North Avenue Pressure Adjusting Station Final Change Order #2 Reflecting an increase to the contract with Burke LLC in the amount of $27,966.00. This Change Order includes supplying and installing a meter and a valve motor and deletes a dehumidifier which was part of the original contract. (DISTRICT #4) 240217 adopted Pass
  34. K. Cruise Nights Parking Agreements Resolution approving parking agreements with AT&T and Egg House for use of their parking lots for the Cruise Nights Final Event on August 24, 2024. (DISTRICT #1) 240222 adopted Pass
  35. 35 Other Matters
  36. L. 641 North Main Street Drainage Basin Construction Contract Award of a contract to Lima Contractors, Inc. of Ringwood, Illinois, the lowest responsible bidder of fourteen (14) bids received, in the amount of $1,296,611.50 for construction of the 641 North Main Street Drainage Basin. (DISTRICT #4) 240187 approved Pass
  37. M. FY2024 Bituminous Asphalt Purchase Request for a waiver of bids and award of a contract to K-Five d.b.a. DuPage Materials Company, in an amount not to exceed $206,000.00. DuPage Material Company (K-Five) has submitted the lowest cost per ton for surface material. This asphalt is for our in-house paving program. (DISTRICTS - ALL) 240226 approved Pass
  38. 38 PAGE BREAK
  39. N. Agreement with Tyler Technologies for Hosting Services Request for approval of a one (1) year agreement with Tyler Technologies, Inc. in the amount of $105,485.07 (a 5% increase over last year) for 2024 application hosting services for financial management, utility management and human resources management. 240216 approved Pass
  40. O. Hardware and Software Annual Maintenance/Subscription Fees Request for a waiver of bids and authorization of a three (3) year Agreement for the Neptune System Annual Maintenance/Hosting Costs and Subscription Fees with Water Resources in the amount of $107,947.60. 240228 approved Pass
  41. 40 Approval of the Consent Agenda approved on the consent agenda Pass
  42. P. General Release and Settlement of All Claims Anita Ferrero v. Village of Lombard Request for concurrence of the Village Board in the proposed general release and settlement agreement in the matter of Anita Ferrero v the Village of Lombard, Case No. 2023 LA 001317, Circuit Court of DuPage County, Illinois. 240232 approved Pass
  43. IX. Items for Separate Action
  44. 43 Ordinances on First Reading (Waiver of First Requested)
  45. 44 Other Ordinances on First Reading
  46. 45 Ordinances on Second Reading
  47. A. PC 24-06: 855 E. Roosevelt Road - Creekview Plaza The Plan Commission submits its recommendation to approve the following action on the subject property located within the B4A Roosevelt Road Corridor District, to provide for the construction of a new principal building: 1. Amend the approvals previously requested through Plan Commission petition PC 22-05, and granted by Ordinance No. 8077, as follows: a. Preservation of the existing conditional use under Ordinance No. 8077, under Sections 155.103(F) and 155.417(G)(2)(a)(vii) of the Zoning Ordinance to allow a second-floor restaurant and banquet, including entertainment and dancing when conducted as part of the restaurant and banquet operations and secondary to the principal use subject to the conditions numbered 2, 3, 7, 10, and 11 (dining and banquet limit of 156) set forth in Section 14 of said ordinance. b. A new conditional use under Sections 155.103(F) and 155.417(G)(2)(b)(iv) of the Zoning Ordinance to allow for a drive-through facility. c. Elimination of the following conditional uses approved in Ordinance No. 8077 (Secs. 2-3) under Sections 155.103(F), 155.417(G)(2)(c)(vii), and 155.417(G)(l0)(b) of the Zoning Ordinance: (a) a building containing a restaurant as a principal use that will exceed 40 feet in height; and (b) outdoor display and sales on a seasonal or periodic basis in a row of parking or on the rooftop. d. Preservation of the existing variations under Ordinance No. 8077, under Sections 155.102(B)(3) and 155.103(C)(2)(b), from Sections 155.417(G)(l2), 155.417(G)(l4) and 155.602(A)(10)(d) of the Zoning Ordinance which require parking lot lighting to be directed away from the lot lines and to fall below certain maximum intensities in order to avoid these requirements for lighting adjacent to the access easement serving the subject property and the easterly adjacent property subject to the conditions numbered 2, 3, 7, 10 set forth in Section 14 of said ordinance. e. Preservation of the existing variations under Ordinance No. 8077, under Sections 155.102(B)(3) and 155.103(C)(2)(b), from Section 155.707(B)(4)(d) which requires transition yard areas not planted with trees or shrubs to be maintained as lawn in order to permit the south lot line to be maintained with all trees and understory plant material to remain in the wetland, flood way and floodplain reflected in the plans (affects south transition yard except east +/-45 feet) subject to the conditions numbered 2, 3, 7, and 10 set forth in Section 14 of said ordinance. f. Preservation of the existing variations under Ordinance No. 8077, under Sections 155.102(B)(3) and 155.103(C)(2)(b), from Section 155.708 which requires a ten-foot foundation landscaping area on all sides of a building in order to allow development without foundation landscaping according to the Landscape Plan subject to the conditions numbered 2, 3, 7, and 10 set forth in Section 14 of said ordinance. g. Preservation of the existing variations under Ordinance No. 8077, under Sections 155.102(B)(3) and 155.103(C)(2)(b), from Article XI which imposes several detailed landscaping requirements in Sections 155.701 through 155.710 in order to accomplish innovative landscaping shown in the four-sheet landscape plan on file with the Village for the benefit of natural areas on the site and to the south as well as residential neighbors to the south subject to the conditions numbered 2, 3, 7, and 10 set forth in Section 14 of said ordinance. h. A new variation from under Sections 155.102(B)(3) and 155.103(C)(2)(b), from Section 155.603 to allow off-street loading to occur in the bypass lane on the east side of the drive-through lane. i. Elimination of the following variations approved in Ordinance No. 8077 (Secs. 4, 5, 7, 8) under Sections 155.102(B)(3) and 155.103(C)(2)(b) of the Zoning Ordinance: (a) parking variations from Section 155.417(G)(12) and 155.602(C) (Table 6.3); (b) loading variations from Sections l55.4l7(G)(l2) and l55.603(A); (c) landscape island variations for rickshaws from Sections 155.417(G)(l2) and 155.706(B)(2)(c); (d) landscape and rickshaw lighting variations from Section 155.417(G)(l4). j. Approval of a revised site plan and landscaping plan under Section 155.103(I) and Section 155.702 of the Zoning Ordinance subject to the conditions numbered 2, 3, 7, 10 set forth in Section 14 of Ordinance No. 8077. 2. Approval of a preliminary and final plat of subdivision for Creekview/Pep Boys Resubdivision No. 1 which is intended merely to release the access restriction on the driveway at the west end of the reciprocal access easement. (DISTRICT #6) 240168 passed on second reading Pass ▶ jump to 14:56
  48. 47 Resolutions
  49. 48 Other Matters
  50. X. Agenda Items for Discussion
  51. XI. Executive Session to recess Pass ▶ jump to 24:31
  52. XII. Reconvene
  53. XIII. Adjournment adjourn Pass