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Village Board of Trustees

August 15, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 61 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:25
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass ▶ jump to 0:42
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson ▶ jump to 1:26
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson ▶ jump to 2:14
  10. 10 Finance & Administration Committee, Trustee Andrew Honig, Chairperson
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson ▶ jump to 3:12
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 5:03
  15. VIII. Consent Agenda
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Village Payroll For the period ending July 13, 2024 in the amount of $1,080,228.23 240234 approved Pass
  18. B. Approval of Accounts Payable For the period ending July 19, 2024 in the amount of $819,823.56. 240235 approved Pass
  19. C. Approval of Accounts Payable For the period ending July 26, 2024 in the amount of $1,593,594.91. 240240 approved Pass
  20. 20 PAGE BREAK
  21. D. Approval of Village Payroll For the period ending July 27, 2024 in the amount of $1,032,306.17. 240248 approved Pass
  22. E. Approval of Accounts Payable For the period ending August 2, 2024 in the amount of $2,313,570.80. 240249 approved Pass
  23. F. Approval of the Accounts Payable For the period ending August 9, 2024 in the amount of $765,336.39. 240255 approved Pass
  24. 24 Ordinances on First Reading (Waiver of First Requested)
  25. F-2. Yorktown Reserve Economic Incentive Agreement - Fourth Amendment The Economic & Community Development Committee recommends approval of a Fourth Amendment to the previously approved Yorktown Reserve Economic Incentive Agreement. This would further amend/replace the first amendment as it pertains to payout provisions during the three phases of advance activities (i.e., asbestos removal, demolition and other related costs previously identified in the amendment). (DISTRICT #3) waived of first reading and passed on second reading with suspension of the rules Pass
  26. G. ZBA 24-03: 374 W. Grove Street The Zoning Board of Appeals submits its recommendation to approve a variation from Section 155.407(F) of Village Code to allow a new single family residential structure to be constructed thirty-three feet (33’) from the front property line where fifty feet (50’) is required (partially encroaches seventeen feet (17’) into the front yard setback) on the subject property located in the R2 Single-Family Residence District. (DISTRICT #1) 240236 waived of first reading and passed on second reading with suspension of the rules Pass
  27. H. Purchase of Eight (8) Cargo Trailers and an Ordinance Declaring Trailers as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to A&W Truck and Trailer of Darien, Illinois, in the amount of $52,376.00. Request for proposals were sent to several local trailer dealers. A&W Auto Truck and Trailer presented the lowest price for the purchase of eight (8) Haul-About Cargo Trailers. Six (6) of the trailers will be purchased by the Village of Lombard and conveyed to the Lombard Park District via an Intergovernmental Agreement and bill of sale. Approval of an Ordinance declaring Unit #SM909, a 1990 Wells Cargo Trailer and Unit #ST941, a 1997 Timber Wolf Trailer as surplus and authorizing their sale and/or disposal. Staff requests a waiver of first reading. 240242 waived of first reading and passed on second reading with suspension of the rules Pass
  28. I. Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Ordinance increasing the number of authorized licenses in the Class "MM" liquor license category by one for issuance of a Class "MM" liquor license to Dave & Buster's of Lombard, LLC d/b/a Dave & Buster’s, located at 306 Yorktown Shopping Center, Lombard, IL (DISTRICT #3) 240250 waived of first reading and passed on second reading with suspension of the rules Pass
  29. J. Coin-Operated Amusement Devices - Dave & Buster's Amending Title 11, Chapter 110, Section 110.21(C) of the Village Code decreasing the number of Class B coin-operated amusement device licenses to no more than four (4) licenses. (DISTRICT #3) 240252 waived of first reading and passed on second reading with suspension of the rules Pass
  30. K. Ordinance Regarding Sale and Consumption of Alcoholic Beverages in the Public Right-of-Way in Connection with Cruise Nights & Summer Concerts Season Finale Ordinance approving a Class J liquor license for up to eight (8) downtown businesses in connection with the season finale of the Cruise nights & Summer Concerts series grand finale scheduled on August 24, 2024. (DISTRICT #1) 240257 waived of first reading and passed on second reading with suspension of the rules Pass
  31. 31 Other Ordinances on First Reading
  32. 32 Ordinances on Second Reading
  33. 33 PAGE BREAK
  34. 34 Resolutions
  35. L. Intergovernmental Agreement with Illinois Department of Transportation (IDOT) Regarding the Traffic Signal Improvement at Illinois Route 53 and Parkview Boulevard/Surrey Lane Approval of an Intergovernmental Agreement with Illinois Department of Transportation (IDOT) regarding the traffic signal improvement at Illinois Route 53 and Parkview Boulevard/Surrey Lane. The Intergovernmental Agreement provides for IDOT to perform the improvements and the Village of Lombard to pay a portion of the signal improvements and the incorporation of emergency vehicle pre-emption systems. (DISTRICT #2) 240245 adopted Pass
  36. M. Memorandum of Understanding between the Village of Lombard and the Lombard Park District regarding the Block Party Wagons Approving a Resolution authorizing the Village of Lombard and Village Clerk to enter into a Memorandum of Understanding with the Lombard Park District relative to the purchase, operation and maintenance of Block Party Wagons. 240246 adopted Pass
  37. N. Illinois Department of Transportation (IDOT) Intergovernmental Agreement (IGA) for the Intelligent Transportation Systems Project Approval of an Intergovernmental Agreement (IGA) with the Illinois Department of Transportation (IDOT) relative to the Smart Corridor Project along the North Avenue (IL Route 64) corridor. This project includes traffic signal improvements, signal timing, changeable message signs (related to traffic messaging), new signage, traffic surveillance, ADA improvements and all other work necessary to complete the improvement per the plans prepared by IDOT. The Village of Lombard has partial jurisdiction of three (3) signals that are located within the project area; IL64 at Lombard Road, IL64 at Main Street and IL64 at Grace Street. Additionally, the Village pays for Emergency Vehicle Preemption (EVP) at the intersection of IL64 at IL53. The total cost to the Village for these improvements is estimated at $82,655.00. (DISTRICTS #1 & #4) 240251 adopted Pass
  38. O. Sanitary Sewer Lining Program FY2024, Change Order No. 2 Reflecting an increase of $34,823.00 to the contract with Performance Pipelining, Inc. This Change Order is for additional work for the Cured In Place Pipe lining of a sanitary sewer located on South June Lane, just south of South Collen Drive, and the televising and lining of sanitary sewer service laterals on South Park Avenue. (DISTRICTS #1 & #2) 240253 adopted Pass
  39. 39 PAGE BREAK
  40. P. Legal Representation for Lombard Tax Consortium Resolution authorizing Robbins Schwartz to represent the Lombard Tax Consortium comprised of District 44, the Lombard Park District, the Helen Plum Library and the Village to intervene in property tax appeals where the taxpayer is seeking a reduction in the assessment of the property of at least $100,000. 240254 adopted Pass
  41. 41 Other Matters
  42. Q. Purchase of Single Axle Peterbilt Cab and Chassis Request for a waiver of bids and award of a contract to JX Peterbilt of Bolingbrook, Illinois, in the amount of $139,775.66 for the purchase of a single axle International Cab and Chassis. 240241 approved Pass
  43. R. Sewer Root Control Program FY2024 Request for a waiver of bids and award of a contract to Duke's Root Control, Inc. of Syracuse, New York, in an amount not to exceed $34,728.99. Duke's Root Control is currently the only company to use a chemical that does not contain metam sodium. The company is professional, performed satisfactorily and provides a guarantee for two years from the date of initial applications and three years from the date of the second application. (DISTRICTS - ALL) 240244 approved Pass
  44. S. Historic Preservation Commission - 2023 Annual Report Request from the Lombard Historic Preservation Commission that the Village Board acknowledge receipt of the LHPC 2023 Annual Report. 240130 approved Pass
  45. T. 2023 Annual Comprehensive Financial Report (ACFR) and Management Letter Recommendation from the Finance & Administration Committee for the Village Board to accept and file the 2023 Annual Comprehensive Financial Report and Management Letter as submitted by Lauterbach & Amen. 240219 approved Pass
  46. U. Police Pension Fund Municipal Compliance Report Accept and file the Lombard Police Pension Fund Municipal Compliance Report for the year ending December 31, 2023. 240237 approved Pass
  47. V. Fire Pension Fund Municipal Compliance Report Accept and file the Lombard Fire Pension Fund Municipal Compliance Report for the year ending December 31, 2023. 240238 approved Pass
  48. 48 PAGE BREAK
  49. 48 Approval of the Consent Agenda approved on the consent agenda Pass
  50. W. Tyler Technologies Software Maintenance Renewal Request for a waiver of bids and approval of a one (1) year Agreement with Tyler Technologies in the amount of $43,317.27 for Records Management Software for accessing past police records that are not available through existing records management software through DuPage County. 240239
  51. X. WaterSmart Software Annual Maintenance/Hosting Costs and Subscription Fees Request for a waiver of bids and authorization of a three (3) year Agreement for WaterSmart Software Annual Membership/Hosting Costs and Subscription Fees in the amount of $132,001.10. 240243 approved Pass
  52. IX. Items for Separate Action
  53. 52 Ordinances on First Reading (Waiver of First Requested)
  54. 53 Other Ordinances on First Reading
  55. 54 Ordinances on Second Reading
  56. 55 Resolutions
  57. 56 Other Matters
  58. X. Agenda Items for Discussion
  59. XI. Executive Session
  60. XII. Reconvene
  61. XIII. Adjournment adjourn Pass ▶ jump to 15:01