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Village Board of Trustees

September 5, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 53 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:31
  3. III. Public Hearings
  4. IV. Public Participation ▶ jump to 1:00
  5. V. Approval of Minutes approved Pass
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson ▶ jump to 3:35
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  10. 10 Finance & Administration Committee, Trustee Andrew Honig, Chairperson
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments
  15. VIII. Consent Agenda ▶ jump to 5:21
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Village Payroll For the period ending August 10, 2024 in the amount of $1,011,303.84. 240263 approved Pass
  18. B. Approval of Accounts Payable For the period ending August 16, 2024 in the amount of $1,730,712.21. 240264 approved Pass
  19. C. Approval of Accounts Payable For the period ending August 23, 2024 in the amount of $1,081,828.37. 240277 approved Pass
  20. 20 PAGE BREAK
  21. D. Approval of Village Payroll For the period ending August 24, 2024 in the amount of $1,019.356.33. 240284 approved Pass
  22. E. Approval of Accounts Payable For the period ending August 30, 2024 in the amount of $1,026,905.65. 240286 approved Pass
  23. 23 Ordinances on First Reading (Waiver of First Requested)
  24. F. Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages An Ordinance decreasing the number of Class "GGG" liquor licenses by one (1) due to a change in ownership of Roundy’s Illinois, LLC d/b/a Mariano’s #543 at 345 W. Roosevelt Road, and the creation of one (1) new Class “GGG” liquor license for 1918 Winter Street Operating Co, LLC d/b/a Mariano’s #543 at 345 W. Roosevelt Road, under new ownership. (DISTRICT #2) 240270 waived of first reading and passed on second reading with suspension of the rules Pass
  25. 25 Other Ordinances on First Reading
  26. G. PC 24-08: 810 E. Roosevelt Road - KFC-Restaurant: The Plan Commission submit its recommendation to approve the following action on the subject property located within the B4APD Roosevelt Road Corridor District Planned Development (800-810 E. Roosevelt Planned Development): Pursuant to Section 155.504(A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the 800-810 E. Roosevelt Road Planned Development, as established by Ordinance No. 5171, and amended by Ordinance Nos. 5172 and 5294, to approve an addition to a building in a planned development that changes the location of the building by more than 10 feet. (DISTRICT #6) 240247 passed on first reading Pass
  27. 27 Ordinances on Second Reading
  28. 28 Resolutions
  29. H. Third Amendment to Memorandum of Understanding with the Helen Plum Library Relative to The Elmhurst Hospital Parking Lot Approving a Resolution authorizing the Village President and Village Clerk to enter into a Third Amendment to the Memorandum of Understanding with the Helen Plum Library for a portion of the Elmhurst Memorial Hospital Lot. The Village will have full access to 44 spaces in the Elmhurst Hospital Lot. The current Memorandum expires August 31, 2024. The Parties have agreed to extend the Memorandum of Understanding until such time as the property is coveyed to the Lombard Park District or October 31, 2024. (DISTRICT #1) 240271 adopted Pass
  30. I. Intergovernmental Agreement with the Village of Villa Park regarding improvements to Addison Avenue Approval of an Intergovernmental Agreement with the Village of Villa Park regarding the upcoming project in Villa Park that impacts a portion of roadway within Lombard's Corporate Limits. (DISTRICT #5) 240278 adopted Pass
  31. J. East St. Charles Road Sidewalk Improvement Project Resident Engineering Services Approving a contract with Christopher B. Burke Engineering in the amount not to exceed $75,070.00 to include resident engineering services for the St. Charles Road Sidewalk Improvement Project. This Project is an extension of the Downtown Sidewalk Improvement Project and covers the area from Craig Street to Grace Street. (DISTRICT #4) 240280 adopted Pass
  32. 32 Other Matters
  33. K. Bulk Salt Purchase for Road Salt Request for a waiver of bids and award of a contract to Morton Salt, Inc. in the amount of $295,600.00 The Village has participated in DuPage County Department of Transportation's salt bid. Morton's Salt, Inc. was the lowest bidder and will be the provider of bulk road salt for the County's contract. 240272 approved Pass
  34. L. Village Hall Board Room Acoustic Paneling Request for a waiver of bids and award of a contract to BOS Haworth, in the amount of $29,945.80. Bid specifications were sent to BOS Haworth, who is a member of OMNIA Partners, a group contract procurement firm. BOS Haworth is coupled with Snowsound USA providing a unique sole source product in acoustic materials. (DISTRICT #6) 240282 approved Pass
  35. M. Fire Department Stations 44 and 45 Bathroom Remodels Request for a waiver of bids and award of a contract to Perfection Flooring, Inc., in the amount of $74,599.20. Request for proposals were sent to multiple contractors. Staff received three (3) quotes, with Perfection Flooring, Inc. being the lowest.This remodel will consist of removal and installation of tile throughout both the men's and women's bathrooms and changing areas at both Fire Stations. (DISTRICTS #3 & #4) 240283 approved Pass
  36. N. Cummins Diesel Powered Portable Generator Purchase Request for a waiver of bids and award of a contract to Cummins Sales and Service of Hodgkins, Illinois in the amount not to exceed $172,895.00. Staff is proposing this purchase to replace the 1994 Katolight 220W generator and to serve as back up to the permanent generators installed at the stations. 240290 approved Pass
  37. 37 PAGE BREAK
  38. O. Appointment - Community Relations Committee Request for concurrence in the appointment of Beth Gunzel to the Community Relations Committee with a term to May 2025 filling a vacancy created by the resignation of Ahmed Ali. 240291 approved Pass
  39. 38 Approval of the Consent Agenda approved on the consent agenda Pass
  40. IX. Items for Separate Action
  41. 40 Ordinances on First Reading (Waiver of First Requested)
  42. A. 800 E. Roosevelt Road - Noon Whistle Brewing Special Event Amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of beer in connection with a temporary event (Oktoberfest) on September 21, 2024, located at 800 E. Roosevelt Road. Staff requests a waiver of first reading. (DISTRICT #6) 240261 waived of first reading and passed on second reading with suspension of the rules Pass ▶ jump to 11:36
  43. 42 Other Ordinances on First Reading
  44. B. BOT 24-01; 1308 -1330 S. Meyers Road - Pinnacle at Meyers Subdivision, Annexation Agreement The petitioner, Afsar Developers, LLC, requests that the Village approve an annexation agreement for the properties at 1308-1330 S. Meyers Road. (two-thirds of Corporate Authorities vote required for approval (5 of 7) per 65 ILCS 5/11-15.1-3). For reference, the Annexation Agreement has been revised since the First Reading of the Ordinance, reflecting a reduction in the proposed number of residences, increased open space and an update to the preliminary development plan exhibits. (DISTRICT #6) 240262 passed on first reading Pass ▶ jump to 12:35
  45. C. BOT 24-01: 1308 - 1330 S Meyers Road - Pinnacle at Meyers Subdivision, Annexation Request The Petitioner requests that the Village approve an ordinance annexing the properties at 1312 - 1330 S. Meyers Rd, The property at 1308 S. Meyers Rd within the proposed development area is already within the Corporate Limits of the Village. (DISTRICT #6) 240292 passed on first reading Pass ▶ jump to 55:22
  46. D. PC 24-07: Pinnacle at Meyers Subdivision - Final Plat Staff requests to approve the Final Plat of Subdivision for Pinnacle at Meyers located at 1308, 1312 and 1320 S Meyers Road . (DISTRICT #6) 240183 passed on first reading Pass ▶ jump to 56:21
  47. 46 Ordinances on Second Reading
  48. 47 Resolutions
  49. 48 Other Matters
  50. X. Agenda Items for Discussion
  51. XI. Executive Session to recess Pass ▶ jump to 62:11
  52. XII. Reconvene
  53. XIII. Adjournment adjourn Pass ▶ jump to 62:05