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Village Board of Trustees

November 7, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 52 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 1:32
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass ▶ jump to 1:48
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  10. 10 Finance & Administration Committee, Trustee Andrew Honig, Chairperson
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 2:21
  15. VIII. Consent Agenda ▶ jump to 10:56
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Accounts Payable For the period ending October 18, 2024 in the amount of $5,548,593.30. 240332 approved Pass
  18. B. Approval of Village Payroll For the period ending October 19, 2024 in the amount of $981,441.79. 240333 approved Pass
  19. C. Approval of Accounts Payable For the period ending October 25, 2024 in the amount of $3,927,266.64. 240334 approved Pass
  20. D. Approval of Accounts Payable For the period ending November 1, 2024 in the amount of $315,256.57. 240343 approved Pass
  21. 21 Ordinances on First Reading (Waiver of First Requested)
  22. E. An Ordinance Declaring 2012 Ford F250 as Surplus, and Authorizing the Sale Thereof Approval of an Ordinance declaring Unit FR322, a 2012 Ford F250, as surplus and authorizing their sale and/or disposal. Staff requests a waiver of first reading. 240342 waived of first reading and passed on second reading with suspension of the rules Pass
  23. E-2. Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Ordinance increasing the number of authorized licenses in the Class "A/B-III" liquor license category by one and decreasing the number of authorized licenses in the Class “A/B-IV” liquor license category by one to reflect a reclassification of Empire Yorktown, LLC d/b/a Empire Burgers and Brew, located at 94 Yorktown Shopping Center, to align with the establishment’s intended operations. (DISTRICT #3) 240350 waived of first reading and passed on second reading with suspension of the rules Pass
  24. 24 Other Ordinances on First Reading
  25. 25 Ordinances on Second Reading
  26. 26 Resolutions
  27. F. Prairie Food Co-op Business Retention Economic Incentive Agreement - First Amendment The Economic and Community Development Committee (ECDC) recommends approval an amendment to the Business Retention Economic Incentive and Sales Tax Agreement for Prairie Food Co-op (PFC). The amendment addresses project construction completion deadlines. (DISTRICT #5) adopted Pass
  28. 28 PAGE BREAK
  29. F-2. Sidewalk and Curb Improvement Program Change Order No. 1 and Final Reflecting an increase to the contract with Globe Construction, Inc. in the amount of $50,921.80. The increase reflected by this Change Order is due to the increased quantity of material and work that was performed. (DISTRICTS - ALL) 240355 adopted Pass
  30. 30 Other Matters
  31. G. Purchase of Advanced Life Support (ALS) Ambulance Request for a waiver of bids and award of a contract to Foster Coach of Sterling, Illinois in an amount not to exceed $364,740.00. The Horton ambulance is available for joint purchase through the Suburban Purchasing Cooperative (SPC Contract #214). The Horton dealer in our area is Foster Coach of Sterling, Illinois. 240335 approved Pass
  32. H. Purchase and Implementation of Automatic Vehicle Location and Dash Cameras in Public Works Vehicles Request for a waiver of bids and award of a three (3) year contract to Samasar, Inc. of San Francisco, California, in the amount of $11,903.00 for Year One and $11,762.40 for Years Two and Three. Following a review of the available companies providing automatic vehicle locations and utilization software and an assessment of our operational needs, it has been determined that Samsara's platform offers the best option for the Village to begin implementing this technology. 240340 approved Pass
  33. I. Rights-of-Way Tree Pruning and Demand Pruning/Cabling Award of a contract to D Ryan Tree and Landscape LLC, the lowest responsible bidder of the four (4) bids received, in an amount not to exceed $84,625.00. The lowest bid did not meet the requirements for qualified bidders. This is a one-year contract with two one-year renewal options upon mutual agreement. (DISTRICTS - ALL) 240347 approved Pass
  34. J. Parkway, Turf and Landscape Restoration Contract Award of a contract to Advanced Landscaping, LLC, the lowest responsible bidder of three (3) bids received, in an amount not to exceed $55,275.00. This is a ten (10)-month contract starting in March 2025 and running through December 2025 with two one-year renewal options subject to mutual agreement. (DISTRICTS - ALL) 240348 approved Pass
  35. K. Increase to 2024 Contract with MGT of America Consulting, LLC (previously GovTemps, USA) Motion to authorize the Village Manager or Human Resources Director to increase the contract with MGT of America Consulting, LLC (previously GovTemps, USA) by $20,000 for temporary employee services as needed in an amount not to exceed $140,000 for 2024. 240339 approved Pass
  36. L. PC 24-07: Pinnacle at Meyers Subdivision - Final Plat Staff requests to approve the Final Plat of Subdivision for Pinnacle at Meyers located at 1308, 1312 and 1320 S Meyers Road . (DISTRICT #6) 240183 approved Pass
  37. M. Appointment to Zoning Board of Appeals Request for concurrence of the Village Board in the appointment of Anthony Uriaus to the Zoning Board of Appeals to fill a vacancy created by the resignation of Mary Newman with a term to May 2029. 240345 approved Pass
  38. N. Appointment to Plan Commission Request for concurrence of the Village Board in the appointment of Brendan Flanigan to the Plan Commission to fill a vacancy created by the resignation of Kevin Walker with a term to May 2025. 240346 approved Pass
  39. IX. Items for Separate Action
  40. 39 Approval of the Consent Agenda approved on the consent agenda Pass
  41. 40 Ordinances on First Reading (Waiver of First Requested)
  42. 41 Other Ordinances on First Reading
  43. 42 Ordinances on Second Reading
  44. A. Budget Ordinance for Fiscal Year 2025 Ordinance Adopting the FY 2025 Annual Budget for the Village of Lombard in the amount of $131,875,574 for the period January 1, 2025 through December 31, 2025. 240265 passed on second reading Pass
  45. B. Four (4) Ordinances Amending Title 5, Chapter 50 of the Lombard Village Code in Regard to Water and Sewer Rates 1. An Ordinance Amending Title 5, Chapter 50, Section 50.114 of the Lombard Village Code in Regard to Water Rates Effective January 1, 2025, this ordinance amends Section 50.114(A) to increase the variable water rate both within and outside Village limits by 3.50% for operations and 6.50% for capital needs each year, for the next five years (2025-2029). Section 50.114(B) amends the flat fixed administrative service charge to $5.23 per billing period, effective January 1, 2025, and increases this fee by 3.50% each year, for the next four years (2026-2029). Section 50.114(C) establishes a flat fixed cross connection fee for non-residents of $5.10 per billing period for the next five years (2025-2029). Section 50.114(D) establishes a flat fixed capital fee of $6.39 per billing period, effective January 1, 2025, and increases this fee by 6.50% each year for the next four years (2026-2029). 2. An Ordinance Amending Title 5, Chapter 50, Section 50.106(B) of the Lombard Village Code In Regard to Wastewater Collection and Treatment Charges Effective January 1, 2025, this ordinance amends Section 50.106(B) to increase the wastewater collection and treatment variable charge, within and outside Village limits 3.50% for operations and 6.50% for capital needs each year, for the next five (5) years (2025-2029). 3. An Ordinance Amending Title 5, Chapter 50, Section 50.113(A) of the Lombard Village Code in Regard to Sanitary Sewer Service Only Rates Effective January 1,2025, this ordinance amends Section 50.113(A) to change the administrative service charge to $5.23 per billing period and increases this fee by 3.50% each year for the next four years (2026-2029). Effective January 1, 2025, this ordinance also amends the flat fixed capital fee to $6.39 per billing period and increases this fee by 6.50% each year for the next four years (2026-2029). 4. An Ordinance Amending Title 5, Chapter 50, Section 50.110(A) of the Lombard Village Code in Regard to Non-Village Metered Sewer Charges Effective January 1, 2025, this ordinance amends Section 50.110(A) to increase the daily variable charge for non-village metered residential sewer charges within the Village limits by $0.03 and outside the Village limits by $0.04 or $0.05, each year for the next five years (2025-2029). This ordinance also increases the daily variable charge for non-village metered commercial sewer charges within the Village limits by $0.17 and outside the Village limits by $0.25 or $0.26, each year for the next five years (2025-2029). The Finance and Administration Committee unanimously recommends these amendments. 240267 passed on second reading Pass
  46. 45 Resolutions
  47. 46 Other Matters
  48. 47 PAGE BREAK
  49. X. Agenda Items for Discussion
  50. XI. Executive Session to recess Pass ▶ jump to 19:37
  51. XII. Reconvene
  52. XIII. Adjournment