docketcity.com
Home › Lombard › Meetings

Village Board of Trustees

February 6, 2025 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 59 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:27
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass ▶ jump to 0:52
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson ▶ jump to 1:14
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  10. 10 Finance & Administration Committee, Vice Chairperson Dan Militello ▶ jump to 2:32
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 3:21
  15. VIII. Consent Agenda ▶ jump to 3:31
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Accounts Payable For the period ending January 24, 2025 in the amount of $596,050.94. 250056 approved Pass
  18. B. Approval of Village Payroll For the period ending January 12, 2025 in the amount of $1,163,501.81. 250067 approved Pass
  19. C. Approval of Accounts Payable For the period ending January 31, 2025 in the amount of $1,496,136.63. 250068 approved Pass
  20. 20 Ordinances on First Reading (Waiver of First Requested)
  21. D. Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class “A/B-I” liquor license category by one due to the voluntary non-renewal of the liquor license issued to Billy Goat Tavern West, LLC d/b/a Billy Goat Tavern & Grill at 203 Yorktown. (DISTRICT #3) 250024 waived of first reading and passed on second reading with suspension of the rules Pass
  22. E. Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages An Ordinance decreasing the number of Class "U" liquor licenses by one (1) due to a change in ownership of Mezcal Mexican Restaurant Corp. d/b/a Taqueria Los Comales Lombard at 719 E. Roosevelt, and the creation of one (1) new Class “U” liquor license for Mezcal Mexican Restaurant Corp. d/b/a Taqueria Los Comales Lombard at 719 E. Roosevelt, under new ownership. (DISTRICT #6) 250035 waived of first reading and passed on second reading with suspension of the rules Pass
  23. F. Purchase of Wheel Loader and an Ordinance Declaring Certain Municipal Vehicles as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to West Side Tractor Sales of Lisle, Illinois in the amount of $160,262.68 for the purchase of one (1) Wheel Loader. The Wheel Loader is available for purchase through Sourcewell Cooperative Contract #011723-JDC from our local dealer, West Side Tractor Sales. Approval of an Ordinance declaring Unit SM453, a 2014 Wheel Loader, as surplus and authorizing their sale and/or disposal. Staff requests a waiver of first reading. 250054 waived of first reading and passed on second reading with suspension of the rules Pass
  24. G. Request to Waive Bids and Approve the Purchase of Seven (7) Zoll X-Series Cardiac Monitors in the Fire Department's Fleet and Approve An Ordinance Declaring Seven (7) old Zoll X-Series Cardiac Monitors Surplus Request to waive bids and approve the purchase of seven (7) New Zoll X-Series Cardiac Monitors with a five (5) year warranty for each monitor in an amount of $284,068.94 and approval of an Ordinance declaring seven (7) old Zoll X-Series Cardiac Monitors as surplus and authorizing their trade-in in the amount of $7,500. 250064 waived of first reading and passed on second reading with suspension of the rules Pass
  25. 25 PAGE BREAK
  26. 26 Other Ordinances on First Reading
  27. H. PC 24-15: 434 E. North Avenue- Motor Vehicle Sales and Service The Plan Commission submits its recommendation to approve the following actions on the subject property located within the B4 Corridor Commercial District: 1. Approval of a conditional use pursuant to Section 155.416(C)(15) of the Lombard Village Code to allow for a motor vehicle sales business; and 2. Approval of a conditional use pursuant to Section 155.416(C)(16) of the Lombard Village Code to allow for a motor vehicle service business. (DISTRICT #4) 240397 passed on first reading Pass
  28. I. PC 25-01: 227 S. Westmore-Meyers Road - Final Plat The petitioner has submitted a final plat consolidating the subject property into one lot of record. A portion of the Westmore-Meyers Road right-of-way adjacent to the subject property was never dedicated to the Village via a formal platting process, though the right-of-way has been in use through easement provisions for many decades. With the plat of consolidation, the petitioner proposes to formally dedicate this portion of the Westmore-Meyers Road right-of-way to the Village. There will be no change to the extent of the right-of-way with the proposed dedication. Staff recommends approval of the final plat of consolidation. 250040 passed on first reading Pass
  29. J. PC 25-03: Text Amendment - Clear Lines of Sight Areas The Plan Commission recommends approval of text amendments to Sections 155.802 (Definitions) and 155.207 (Regulations) as it pertains to clear lines of sight (CLOS) areas. (DISTRICTS - ALL) 250042 passed on first reading Pass
  30. 30 PAGE BREAK
  31. 31 Ordinances on Second Reading
  32. 32 Resolutions
  33. K. Main Street Resurfacing Improvements - Design Engineering Contract Approving a contract with Civiltech Engineering, Inc. in an amount not to exceed $361,708.48. This project will be resurfacing Main Street from St. Charles Road to North Avenue and will evaluate multi-modal improvements along this corridor. (DISTRICTS #1 & #4) 250051 adopted Pass
  34. L. Highland Avenue Sewer Separation Project Resident Engineering Services Approving a contract with Thomas Engineering Group in an amount not to exceed $158,635.48 to include resident engineering services for the Highland Avenue Sewer Separation Project. (DISTRICT #5) 250059 adopted Pass
  35. 35 Other Matters
  36. M. Cleaning Contract, Village Hall and Public Works Department Award of a contract to Advanced Cleaning Systems, Inc., the lowest proposal of three (3) proposals received, in an amount not to exceed $29,066.76. Advanced Cleaning Systems has provided cleaning services for the Village since 2014. This is a one year contract through December 31, 2025 with two additional one (1) year contract extensions. (DISTRICT #6) 250025 approved Pass
  37. N. Highland Elevated Tank Perpetual Warranty & Maintenance Agreement Request for a waiver of bids and award of a contract to Utility Service Company, Inc. in an amount not to exceed $38,832.37. This is the sixth (6th) of fifteen (15) possible one-year extensions of contract. (DISTRICT #3) 250052 approved Pass
  38. O. North Avenue Standpipe Perpetual Warranty & Maintenance Agreement Request for a waiver of bids and award of a contract to Utility Service Company, Inc. in an amount not to exceed $265,003.00. This is the fifth (5th) year of eighteen (18) possible one-year extensions of contract. (DISTRICT #1) 250053 approved Pass
  39. 39 PAGE BREAK
  40. P. Water Meter Purchase Request for a waiver of bids and award of a contract to Water Resources, Inc. in an amount not to exceed $128,793.50. Staff recommends waiving the formal bidding process to purchase Neptune water meters for stock, failing commercial meters and various new construction projects. Water Resources, Inc. is the local distributor of the Village's Neptune Water Meter System Network. 250066 approved Pass
  41. Q. Local Tourism Grant Application 2025 - Lombard Lilac Parade Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Lilac Festival Parade Committee in the amount of $25,000, plus the cost of Village services from Hotel/Motel funds for the Lombard Lilac Parade. The grant funds support all expenses of the parade, honorariums paid to participants, advertising, and recognition expenses. The parade will take place on May 18, 2025. 250011 approved Pass
  42. R. Local Tourism Grant Application 2025 - Lilac Sale Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Garden Club in the amount of $2,000 from Hotel/Motel funds to cover the cost of the purchase of lilacs and associated items such as pots, potting soil, labels, and containers. The event will take place May 8, 2025. 250012 approved Pass
  43. S. Local Tourism Grant Application 2025 - Lilac Princess Program Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Junior Women's Club in the amount of $10,000 from Hotel/Motel funds for expenses supporting the Lilac Princess Program. The grant will support expenses related to the scholarships awarded to the Lilac Court and to support the cost of the 95th Lilac Court Reunion. The program begins in March and runs through June 18, 2025. 250013 approved Pass
  44. 44 PAGE BREAK
  45. T. Local Tourism Grant Application 2025 - Lilac Times Arts and Craft Fair Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Area Chamber of Commerce in the amount of $5,000 from Hotel/Motel funds to cover the cost of Village services (Public Works, Police, Fire) and Waste Management. The fair is scheduled for May 4, 2025. 250014 approved Pass
  46. U. Local Tourism Grant Application 2025 - Lombard Farmers Market Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Area Chamber of Commerce in the amount of $5,000 from Hotel/Motel funds for the 2025 Farmers Market. The grant funds will be used to support the costs of overtime for Public Works to place barricades to block access to South Park as well as advertising costs. The Farmer's Market will run from May 20, 2025 through October 7, 2025. 250015 approved Pass
  47. 46 Approval of the Consent Agenda approved on the consent agenda Pass
  48. V. Retail Business Grant Program The Economic and Community Development Committee recommends approval of the grant program amendments pertaining to payout provisions for non-restaurant retail businesses receiving a Retail Business Grant. 250029 approved Pass
  49. W. Annual Software Subscriptions for Fiscal Year 2025 Request for a waiver of bids and approval of annual software subscriptions for Fiscal Year 2025 in an amount not to exceed $375,200. 250069 approved Pass
  50. IX. Items for Separate Action
  51. 50 Ordinances on First Reading (Waiver of First Requested)
  52. 51 Other Ordinances on First Reading
  53. 52 Ordinances on Second Reading
  54. 53 Resolutions
  55. 54 Other Matters
  56. X. Agenda Items for Discussion
  57. XI. Executive Session to recess Pass ▶ jump to 13:25
  58. XII. Reconvene
  59. XIII. Adjournment adjourn Pass