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Village Board of Trustees

March 6, 2025 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 57 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:23
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass ▶ jump to 1:11
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  10. 10 Finance & Administration Committee, Vice Chairperson Dan Militello
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson ▶ jump to 3:09
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments
  15. VIII. Consent Agenda ▶ jump to 3:18
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Accounts Payable For the period ending February 21, 2025 in the amount of $1,938,076.67. 250092 approved Pass
  18. B. Approval of Village Payroll For the period ending February 22. 2025 in the amount of $1,037,422.15. 250098 approved Pass
  19. C. Approval of Accounts Payable For the period ending February 28, 2025 in the amount of $760,648.77. 250099 approved Pass
  20. 20 Ordinances on First Reading (Waiver of First Requested)
  21. D. An Ordinance Amending Title IX, Chapter 92, Section 92.17 of the Lombard Village Code in regard to Waste Collection and Disposal Approving an Ordinance updating the Village Code to reflect the solid waste and recycling collection and disposal rates that become effective on April 2, 2025. (DISTRICTS - ALL) 250090 waived of first reading and passed on second reading with suspension of the rules Pass
  22. E. Adoption of Official Zoning Map - 2025 An ordinance approving a Village of Lombard Zoning Map pursuant to State Statutes. This maps does not change the zoning of any properties within the Village's Corporate limits, and is only a graphic depiction of past Zoning actions by the Village Board. (DISTRICTS - ALL) 250091 waived of first reading and passed on second reading with suspension of the rules Pass
  23. 23 Other Ordinances on First Reading
  24. F. PC 25-02: Text Amendment - Electric Vehicle (EV) Parking & Director Responsibilities The Plan Commission submits its recommendation to approve, the Village of Lombard, requested text amendments to the following Sections of Village Code: 1. Create a new Section 155.228: Electric Vehicle Parking to establish regulations on requirements such as location and design 2. Amend Section 155.802 to add definitions related to electric vehicle parking 3. Amend Village Code 155 to remove “Director of Community Development” and replace with “Director of Economic Development and Planning” and/or “Director of Building” as applicable 4. Any other relevant sections for clarity and consistency. (DISTRICT ALL) 250041 passed on first reading Pass
  25. G. PC 25-04: 505 W. Roosevelt Road - Drive-through restaurant The Plan Commission submits its recommendation to approve the following action on the subject property located within the B4A Roosevelt Road Corridor District: 1. A conditional use pursuant to Section 155.103(F) of the Zoning Ordinance in order to allow a drive through accessory to a restaurant (see Section 155.417(G)(2)(b)(iv)); 2. A conditional use pursuant to Section 155.103(F) of the Zoning Ordinance in order to recognize existing off-site parking throughout the shopping center (R1972-041405) and allow the use of parking spaces situated at 505 West Roosevelt Road to support use at 1210 Finley Road and 515 W. Roosevelt Road in conformance with Section 155.602(A)(3)(b) while also allowing shopping center cross-parking as covenanted in 1972 (see Section 155.417(G)(2)(c)(ii)); 3. Variations pursuant to Section 155.103(C) of the Zoning Ordinance to allow the continuation of conditions existing since 1977, and later with the expansion of rights of way, to remain: a. From Section 155.417(G)(3), and 155.417(G)(5)(c) which impose certain lot size (40,000 SF) and interior side yard (10 feet) standards subject to compliance with the site plan and landscape plan on file with the Village which shall be deemed part of any ordinance authorizing the variations; and b. From Sections 155.417(G)(9) and 155.417(G)(12) which impose certain landscaping (Article XI), and parking lot design (Article X) standards subject to compliance with the site plan and landscape plan on file with the Village which shall be deemed part of any ordinance authorizing the variations. (DISTRICT #2) 250082 passed on first reading Pass
  26. H. PC 25-05: 1210 S. Finley Road - Smoking Establishment The Plan Commission submits its recommendation to approve the following action on the subject property located within the B4A Roosevelt Road Corridor District: 1. A conditional use pursuant to Section 155.103(F) of the Zoning Ordinance in order to allow a smoking establishment that complies with the Illinois Smoke Free Act (see Section 155.417(G)(2)(b)(xi)); 2. A conditional use pursuant to Section 155.103(F) of the Zoning Ordinance in order to recognize existing off-site parking throughout the shopping center (R1972-041405) the use by 1210 Finley Road of off-site parking spaces situated at 505 and 515 West Roosevelt Road in conformance with Section 155.602(A)(3)(b) (see Section 155.417(G)(2)(c)(ii)); 3. A conditional use pursuant to Section 155.103(F) of the Zoning Ordinance in order to allow outdoor services, subject to Section 155.210(C)(2)(b) (see Sections 155.417(G)(2)(a)(vi) and 155.417(G)(10)(b)), provided that no seating area for a smoking establishment shall be placed within thirty (30) feet from the west lot line; 4. Variation pursuant to Section 155.103(C) of the Zoning Ordinance to allow one marquee sign on the building canopy facing Finley Road (east elevation) and one marquee sign on the south elevation in order with a combined area not to exceed 100 square feet to comply with prior and current staff interpretation of Section 153.505(B)(17)(a)(i)(a) which limits the area of marquee signs by regulating them as wall signs and limiting them a combined area of one times the lineal front footage of the property per façade of street front exposure or a maximum of 100 square feet; 5. Variations pursuant to Section 155.103(C) of the Zoning Ordinance to allow the continuation of conditions existing since 1977, and later with the expansion of rights of way, to remain: a. From Section 155.417(G)(3), Section 155.417(G)(4), and Section 155.417(G) (5)(c) which impose certain lot size (40,000 SF), lot width (150 feet), and interior side yard (10 feet) standards subject to compliance with the site plan and landscape plan on file with the Village which shall be deemed part of any ordinance authorizing the variations; and b. From Section 155.417(G)(9) and Section 155.417(G)(12) which impose certain landscaping (Article XI) and parking lot design (Article X) standards subject to compliance with the site plan and landscape plan on file with the Village which shall be deemed part of any ordinance authorizing the variations. (DISTRICT #2) 250083 passed on first reading Pass
  27. 27 Ordinances on Second Reading
  28. I. Ordinance AmendingTitle III, Chapter 30, Article I, Section 30.05 of the Lombard Village Code in Regard to Board of Trustees Regular Meeting Agendas An ordinance amending Village Code proving for a manner by which elected officials may place items onto a Village Board agenda. 250085 passed on second reading Pass
  29. 29 Resolutions
  30. K. Lombard Meadows - Phase IV, Resident Engineering Services Approving a contract with Thomas Engineering Group of Oak Brook, Illinois an amount not to exceed $409,573.84 for Resident Engineering Services. This selection was made from the current Resident Engineering Short List, which consists of five (5) firms. (DISTRICT #6) 250094 adopted Pass
  31. 32 Other Matters
  32. L. Gasoline and Diesel Fuel Purchase Request for a waiver of bids and award of a contract to Al Warren Oil Company, Inc. of Hammond, Indiana. The price for gasoline is the low rack average daily OPIS price plus (0.045) per gallon for delivery. The price for diesel is the low rack average daily OPIS price plus (0.045) per gallon for delivery. This purchase will be made through a joint fuel purchase (DuPage County Bid #23-011-FM). The terms of the contract allows local municipalities to extend the contract for two additional one-year periods. This contract extension would be the second of three extensions possible under the current contract terms. 250093 approved Pass
  33. M. Lombard Meadows - Phase IV Project Award of a contract to John Neri Construction, Inc. of Addison, Illinois, the lowest responsible bidder of three (3) bids received, in the amount of $3,598,123.35. The Lombard Meadows - Phase IV project area involves the reconstruction of Hawthorne Circle and Cherry Lane, South of Magnolia Circle to East Wilson Avenue. (DISTRICT #6) 250096 approved Pass
  34. N. Local Tourism Grant Application 2025 - Lombard Cycling Classic Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Prairie State Cycling Series, LLC in the amount of $10,000 plus Village services from Hotel/Motel funds for expenses related to the fees associated with the event. The event is scheduled to take place on July 22, 2025. (DISTRICT #1) 250019 approved Pass
  35. O. Local Tourism Grant Application 2025 - Food Truck Social Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Historical Society in the amount of $4,075 from Hotel/Motel funds to cover the costs of entertainment for the Food Truck Social on Maple Street. The event is scheduled to take place on September 6, 2025. 250020 approved Pass
  36. 37 PAGE BREAK
  37. P. Local Tourism Grant Application 2025 - Spooktacular Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Area Chamber of Commerce in the amount of $10,000 inclusive of Village Services from Hotel/Motel funds to cover the costs of Waste Management, Village Services, and non-funded activities. The event will take place on October 19, 2025. 250021 approved Pass
  38. Q. Local Tourism Grant Application 2025 - Candy Cane Lane Holiday Market Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Area Chamber of Commerce in the amount of $2,000 plus Village Services from Hotel/Motel funds to cover the cost of blocking off South Park Avenue between St. Charles Road and Michael McGuire Drive and the costs of patio heaters and street decorations. The event will take place on December 6, 2025. (DISTRICT #1) 250022 approved Pass
  39. R. Illinois Municipal League Membership Request for approval of the Village Board for Village participation in the Illinois Municipal League for FY 2025 in the amount of $2,500.00. 250057 approved Pass
  40. S. Historic Preservation Commission - 2024 Annual Report Request from the Lombard Historic Preservation Commission that the Village Board acknowledge receipt of the LHPC 2024 Annual Report. 250076 approved Pass
  41. T. Recommendation of Proposed Three (3) Year Waterfall Suspension to the Pension and Economic Development Fund Reserves Recommendation from the Finance & Administration Committee to suspend the Waterfall to the Pension & Economic Development Fund Reserves for three years (2024-2026) to prioritize funding of the Building Reserve Fund for construction of a new Public Safety Building. 250088 approved Pass
  42. 43 PAGE BREAK
  43. U. Agreement with Lombard Firefighters' Union , Local 3009 of International Association of Firefighters, AFL-CIO, CLC Approving an Agreement between the Village of Lombard and the Lombard Firefighters' Union Local 3009 of International Association of Firefighters, AFL-CIO, CLC which will run from January 1, 2026 through December 31, 2028. 250100 approved Pass
  44. IX. Items for Separate Action
  45. 45 Approval of the Consent Agenda approved on the consent agenda Pass
  46. 46 Ordinances on First Reading (Waiver of First Requested)
  47. A. Recommendation of Proposed $1 Million Transfer from the Hotel/Motel Tax Fund to the Building Fund and An Ordinance Amending the Village's Fiscal Year 2025 Budget to Account for the $1 Million Transfer of Funds. Waiver of first reading is requested. (2/3 vote of Corporate Authorities required, 5 of 7) Recommendation from the Finance & Administration Committee to transfer $1 million from the Hotel/Motel Tax Fund to the Building Fund for construction of a new Public Safety Building. 250089 waived of first reading and passed on second reading with suspension of the rules Pass ▶ jump to 14:54
  48. 48 Other Ordinances on First Reading
  49. 49 Ordinances on Second Reading
  50. 50 Resolutions
  51. 51 Other Matters
  52. B. Local Tourism Grant Application 2025 - Lombard Brew Fest Review of a Local Tourism Grant application from the Lombard Junior Women's Club and Community Promotion and Tourism Committee recommendation in regards to the 2025 Lombard Brew Fest. The event will take place on July 19, 2025. 250018 approved Pass ▶ jump to 15:41
  53. 53 PAGE BREAK
  54. X. Agenda Items for Discussion
  55. XI. Executive Session
  56. XII. Reconvene
  57. XIII. Adjournment adjourn Pass ▶ jump to 20:24