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Village Board of Trustees

March 20, 2025 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 55 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:32
  3. III. Public Hearings
  4. IV. Public Participation ▶ jump to 0:54
  5. V. Approval of Minutes approved Pass ▶ jump to 4:23
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson ▶ jump to 5:07
  10. 10 Finance & Administration Committee, Trustee Dan Militello, Vice Chairperson
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 12:11
  15. VIII. Consent Agenda ▶ jump to 13:40
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Accounts Payable For the period ending March 7, 2025 in the amount of $2,011,973.23. 250102 approved Pass
  18. B. Approval of Village Payroll For the period ending March 8, 2025 in the amount of $1,068,578.04. 250116 approved Pass
  19. 19 PAGE BREAK
  20. C. Approval of Accounts Payable For the period ending March 14, 2025 in the amount of $747,474.28. 250117 approved Pass
  21. 21 Resolutions
  22. D. Environmental Indemnity Agreement and Highway Authority Agreement - 401 East North Avenue Approving a Resolution for an Environmental Indemnity Agreement and a Highway Authority Agreement related to soil contamination at 401 East North Avenue. These items are associated with the separate agenda item regarding an Ordinance to amend Title 5, Chapter 51, Section 51.02 of the Village Code for groundwater use prohibition. (DISTRICT #4) 250103 adopted Pass
  23. E. 22 West St. Charles Road (Common Grounds - Vibe Cafe) THE ECDC recommends approval of a Retail Business Grant for a proposed coffee shop, with ancillary art activities. The grant award would be in an amount not to exceed $19,052.99 as more fully set forth in the draft resolution. (DISTRCT #1) 250027 adopted Pass
  24. 24 Ordinances on First Reading (Waiver of First Requested)
  25. F. Purchase of Five (5) Ford F-250 Pick Up Trucks and an Ordinance Declaring Certain Municipal Vehicles as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to Sutton Ford of Matteson, Illinois in the amount of $240,765.00 for the purchase of five (5) F-250 Pick Up Trucks. The vehicles will be purchased through the Suburban Purchasing Cooperative (SPC Contract #221), of which the Village is a member. Approval of an Ordinance declaring Units ST318, a 2017 Ford F-250 Pick Up Truck, ST319, a 2017 Ford F-250 Pick Up Truck, ST320, a 2017 Ford F-250 Pick Up Truck, WT440, a 2017 Ford F-250 Pick Up Truck and SM443, a 2018 Ford F-250 Pick Up Truck, as surplus and authorizing their sale and/or disposal. Staff requests a waiver of first reading. 250079 waived of first reading and passed on second reading with suspension of the rules Pass
  26. G. An Ordinance Amending Article XIII of the Lombard Traffic Code to Add Parking Restrictions on Parkside Avenue, East of Main Street A Recommendation from the Public Safety & Transportation Committee to amend the Ordinance amending Article XIII, Section 10-13-1 of the Lombard Traffic Code to establish parking restrictions on the south side of Parkside Avenue from Main Street to the Lilac Station, north access driveway. (DISTRICT #4) 250097 waived of first reading and passed on second reading with suspension of the rules Pass
  27. H. An Ordinance Prohibiting the Use of Groundwater as a Potable Water Supply by the Installation or Use of Potable Water Supply Wells or by any Other Method Within the Specified Limits Surrounding the Properties Located at 337, 343, 350, 401, 404 and 415 East North Avenue, 740 North Grace Street, 336, 342, and 348 East LeMoyne Avenue, Recreational Area Designated Lombard Lagoon, and Adjacent Rights-of-way, Including Points of Withdrawal by the Village of Lombard Approving an Ordinance to amend Title 5, Chapter 51, Section 51.02 of the Village Code regarding groundwater use prohibition related to soil contamination at 401 East North Avenue. This item is associated with the separate agenda item regarding a Resolution for an Environmental Indemnity Agreement and a Highway Authority Agreement. Staff requests a waiver of first reading. (DISTRICT #4) 250104 waived of first reading and passed on second reading with suspension of the rules Pass
  28. I. Village Equipment to be Declared Surplus Ordinance approving the request of the Police Department, Public Works Department, Community Development and Fire Departments to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the ordinance, as these items have extended beyond their useful life or are obsolete as follows: Public Works Department: Eight (8) two-stage locking steel snaps, various manufacturers; one (1) Stihl HS 80 Gas powered hedge trimmer; one (1) Echo HC 150 gas powered hedge trimmer; one (1) McCullough PM160 gas chainsaw; one (1) Greenlee Fairmont hydraulic “limb lopper”; one (1) 2004 Econoline 12-ton equipment trailer (purchased new trailer to replace this unit); three (3) D&R Electronics Truckstor Ford Explores/Interceptor rear storage solution boxes form police supervisor vehicles (obsolete); one (1) Bobcat grader (obsolete and no longer needed for PW operations); Community Development: One (1) Beige metal drafting table; One (1) Gray drafting chair; One (1) Beige metal office desk with hutch; One (1) Wood laminate table; Twelve (12) rolling chairs; misc. EOC outdated electronics, stands and desk; Police Department: one (1) Sony Bravia TV; two (2) Olympus digital voice recorders; one (1) Panasonic microcassette voice recorder; one (1) Sony microcassette voice recorder; one (1) Sony digital voice recorder; one (1) Olympus digital voice recorder; one (1) Sony brand microphone accessory; Fire Department: one (1) ladder (damaged); all items to be auctioned or sold for scrap. 250110 waived of first reading and passed on second reading with suspension of the rules Pass
  29. 29 PAGE BREAK
  30. J. Ordinance Authorizing and Directing the Acquisition of Parking and Access Easement Rights in the Real Property Commonly Known as 130 South Main Street by the Village of Lombard and Authorizing an Assignment and Assumption of Easements Agreement with the Lombard Park District Approving an Ordinance relative to the acquisition of parking and access easement rights between the Village of Lombard and the Lombard Park District for the property located at 130 South Main Street. The property will continue to be used for commuter parking. Staff is requesting a Waiver of First Reading. (DISTRICT #1) 250111 waived of first reading and passed on second reading with suspension of the rules Pass
  31. K. Scrivener's Error Correct Pin Number on Ordinance 8211 PC 23-20: 730 E. St. Charles Road - Massage establishment Ordinance correcting a scrivener's error relative to the PIN number on ordinance 8211 a conditional use pursuant to Section 155.416(6)(23) of the Lombard Village Code to allow for a massage establishment (as defined and regulated by Title 11, Chapter 122 of the Code of Ordinances) on the subject property located within the B4 Corridor Commercial District. (DISTRICT #4) waived of first reading and passed on second reading with suspension of the rules Pass
  32. K-2. Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages An Ordinance decreasing the number of Class "AB-II" liquor licenses by one (1) due to a change in ownership of Buca Restaurants 2, Inc. d/b/a Buca Di Beppo, located at 90 Yorktown Mall Drive, and the creation of one (1) new Class “AB-II” liquor license for BDB Other States, LLC d/b/a Buca Di Beppo located at 90 Yorktown Mall Drive, under new ownership. (DISTRICT #3) 250065 waived of first reading and passed on second reading with suspension of the rules Pass
  33. 33 Other Ordinances on First Reading
  34. 34 Ordinances on Second Reading
  35. L. PC 25-02: Text Amendment - Electric Vehicle (EV) Parking & Director Responsibilities The Plan Commission submits its recommendation to approve, the Village of Lombard, requested text amendments to the following Sections of Village Code: 1. Create a new Section 155.228: Electric Vehicle Parking to establish regulations on requirements such as location and design 2. Amend Section 155.802 to add definitions related to electric vehicle parking 3. Amend Village Code 155 to remove “Director of Community Development” and replace with “Director of Economic Development and Planning” and/or “Director of Building” as applicable 4. Any other relevant sections for clarity and consistency. (DISTRICT ALL) 250041 passed on second reading Pass
  36. M. PC 25-04: 505 W. Roosevelt Road - Drive-through restaurant The Plan Commission submits its recommendation to approve the following action on the subject property located within the B4A Roosevelt Road Corridor District: 1. A conditional use pursuant to Section 155.103(F) of the Zoning Ordinance in order to allow a drive through accessory to a restaurant (see Section 155.417(G)(2)(b)(iv)); 2. A conditional use pursuant to Section 155.103(F) of the Zoning Ordinance in order to recognize existing off-site parking throughout the shopping center (R1972-041405) and allow the use of parking spaces situated at 505 West Roosevelt Road to support use at 1210 Finley Road and 515 W. Roosevelt Road in conformance with Section 155.602(A)(3)(b) while also allowing shopping center cross-parking as covenanted in 1972 (see Section 155.417(G)(2)(c)(ii)); 3. Variations pursuant to Section 155.103(C) of the Zoning Ordinance to allow the continuation of conditions existing since 1977, and later with the expansion of rights of way, to remain: a. From Section 155.417(G)(3), and 155.417(G)(5)(c) which impose certain lot size (40,000 SF) and interior side yard (10 feet) standards subject to compliance with the site plan and landscape plan on file with the Village which shall be deemed part of any ordinance authorizing the variations; and b. From Sections 155.417(G)(9) and 155.417(G)(12) which impose certain landscaping (Article XI), and parking lot design (Article X) standards subject to compliance with the site plan and landscape plan on file with the Village which shall be deemed part of any ordinance authorizing the variations. (DISTRICT #2) 250082 passed on second reading Pass
  37. N. PC 25-05: 1210 S. Finley Road - Smoking Establishment The Plan Commission submits its recommendation to approve the following action on the subject property located within the B4A Roosevelt Road Corridor District: 1. A conditional use pursuant to Section 155.103(F) of the Zoning Ordinance in order to allow a smoking establishment that complies with the Illinois Smoke Free Act (see Section 155.417(G)(2)(b)(xi)); 2. A conditional use pursuant to Section 155.103(F) of the Zoning Ordinance in order to recognize existing off-site parking throughout the shopping center (R1972-041405) the use by 1210 Finley Road of off-site parking spaces situated at 505 and 515 West Roosevelt Road in conformance with Section 155.602(A)(3)(b) (see Section 155.417(G)(2)(c)(ii)); 3. A conditional use pursuant to Section 155.103(F) of the Zoning Ordinance in order to allow outdoor services, subject to Section 155.210(C)(2)(b) (see Sections 155.417(G)(2)(a)(vi) and 155.417(G)(10)(b)), provided that no seating area for a smoking establishment shall be placed within thirty (30) feet from the west lot line; 4. Variation pursuant to Section 155.103(C) of the Zoning Ordinance to allow one marquee sign on the building canopy facing Finley Road (east elevation) and one marquee sign on the south elevation in order with a combined area not to exceed 100 square feet to comply with prior and current staff interpretation of Section 153.505(B)(17)(a)(i)(a) which limits the area of marquee signs by regulating them as wall signs and limiting them a combined area of one times the lineal front footage of the property per façade of street front exposure or a maximum of 100 square feet; 5. Variations pursuant to Section 155.103(C) of the Zoning Ordinance to allow the continuation of conditions existing since 1977, and later with the expansion of rights of way, to remain: a. From Section 155.417(G)(3), Section 155.417(G)(4), and Section 155.417(G) (5)(c) which impose certain lot size (40,000 SF), lot width (150 feet), and interior side yard (10 feet) standards subject to compliance with the site plan and landscape plan on file with the Village which shall be deemed part of any ordinance authorizing the variations; and b. From Section 155.417(G)(9) and Section 155.417(G)(12) which impose certain landscaping (Article XI) and parking lot design (Article X) standards subject to compliance with the site plan and landscape plan on file with the Village which shall be deemed part of any ordinance authorizing the variations. (DISTRICT #2) 250083 passed on second reading Pass
  38. 38 Other Matters
  39. O. FY2025 Crack Sealing Program Request for a waiver of bids and award of a contract to SKC Construction, Inc, the lowest responsible bidder of two (2) bids received, in the amount of $105,000.00. This was bid through a joint purchasing process, with possible contract extensions for years two and three. This Contract represents year one. (DISTRICTS - ALL) 250108 approved Pass
  40. P. Water Distribution Leak Detection Survey Bid Award of a contract to M.E. Simpson Company, Inc. of Valparaiso, Indiana, the lowest responsible bidder of one (1) bid received, in the an amount not to exceed $52,725.00. The Village performs annual leak detection survey on the water distribution system each year of approximately 184 miles. Annual leak detection surveys are considered essential in water conservations and for reducing non-revenue water loss. (DISTRICTS - ALL) 250109 approved Pass
  41. Q. Sidewalk and Curb Improvement Program FY2025 Request for a waiver of bids and award of a contract to Globe Construction, Inc. in the amount of $227,000.00. This contract was bid through the MPI process developed by Communities in the DuPage region. The Village of Lombard bid out the Concrete Flatwork contract in 2025, with the Village of Woodridge serving as lead agency. The 2025 bid includes two one-year extensions. The purpose of the Sidewalk and Curb Improvement Program is to address deteriorated and damaged sections of sidewalk, curb and parkway damaged by utility digs. (DISTRICTS - ALL) 250112 approved Pass
  42. R. Up-Fit Equipment for Five New Ford F-250 Trucks, Vehicle Replacement Request for a waiver of bids and award of a contract to Knapheide of McHenry, Illinois, the lowest of three (3) quotes received, in the amount of $48,614.20 for the purchase and installation of Plow, Cab Guard and Lift Gate Equipment on Five (5) new Ford F-250 Pick Up Trucks. 250115 approved Pass
  43. S. Yorktown Temporary Event - Circus Vazquez Request for a Temporary Special Event permit with a time extension for Circus Vazquez to operate in the Yorktown Center parking lot from April 18, 2025 to April 28, 2025. (DISTRICT #3) 250113 approved Pass
  44. 43 Approval of the Consent Agenda approved on the consent agenda Pass
  45. 44 PAGE BREAK
  46. IX. Items for Separate Action
  47. 46 Ordinances on First Reading (Waiver of First Requested)
  48. 47 Other Ordinances on First Reading
  49. 48 Ordinances on Second Reading
  50. 49 Resolutions
  51. 50 Other Matters
  52. X. Agenda Items for Discussion
  53. XI. Executive Session
  54. XII. Reconvene
  55. XIII. Adjournment adjourn Pass ▶ jump to 26:02