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Village Board of Trustees

April 3, 2025 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 50 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:22
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass ▶ jump to 0:44
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  10. 10 Finance & Administration Committee, Trustee Dan Militello, Vice Chairperson ▶ jump to 1:13
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 1:53
  15. VIII. Consent Agenda ▶ jump to 6:03
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Accounts Payable For the period ending March 21, 2025 in the amount of $703,176.30. 250122
  18. B. Approval of Village Payroll For the period ending March 22, 2025 in the amount of $998,408.11. 250132 approved Pass
  19. C. Approval of Accounts Payable For the period ending March 28, 2025 in the amount of $1,929,718.91. 250133 approved Pass
  20. 20 PAGE BREAK
  21. 21 Ordinances on First Reading (Waiver of First Requested)
  22. 22 Other Ordinances on First Reading
  23. D. PC 25-06: 837 S. Westmore-Meyers Road - Eastgate Shopping Center Subdivision The petitioner requests the Village take the following actions on the subject property located within the B3PD Community Shopping Planned Development District (Eastgate Planned Development): 1. Pursuant to Chapter 154 of the Village Code (the Subdivisions and Development Ordinance), approve a final plat of subdivision with the following companion variations for Lot 1: a. A variation from Section 155.415(D) to allow a lot with a lot area of 16,179 square feet, where a minimum lot area of 20,000 square feet is required; b. A variation from Section 155.415(F)(3) to allow an interior side yard of zero feet (0’) where a minimum interior side yard of ten feet (10’) is required; and c. A variation from Section 155.415(F)(4) to allow a rear yard of twenty-five feet (25’) where a minimum rear yard of thirty feet (30’) is required. (DISTRICT #5) 250105 passed on first reading Pass
  24. E. PC 25-07: 55 W. 22nd Street - Day Care Center in Office Building The petitioner requests a conditional use pursuant to Section 155.412(C)(5) of the Lombard Village Code to allow for a day care center on the subject property located within the OPD Office Planned Development District (Lombard Office Park Planned Development. (DISTRICT# 3) 250106 passed on first reading Pass
  25. 25 Ordinances on Second Reading
  26. 26 Resolutions
  27. F. Intergovernmental Agreement with DuPage County regarding the lining of the Village Water Main along Butterfield Road Approval of an Intergovernmental Agreement with DuPage County regarding the lining of the Village water main along Butterfield Road. Under the terms of the IGA, the Village will be responsible for the design and construction of the lining. The Village will receive a grant through the DuPage County Member Initiative Program in the amount of $50,000.00 that will be applied to the project. (DISTRICT #3) 250125 adopted Pass
  28. 28 Other Matters
  29. G. Suburban Tree Consortium Bid Waiver Request for a waiver of bids and award of a contract to Suburban Tree Consortium in an amount not to exceed $143,450.00. Suburban Tree Consortium represents 50 member communities. This organization handles the tree planting bid process in accordance with State of Illinois law. As a member, The Village must commit to a lead-time of five (5) years for the purchase of trees grown based upon projected orders for trees. (DISTRICTS - ALL) 250126 approved Pass
  30. H. Public Works Administration Building Roof Replacement Request for a waiver of bids and award of a contract to Metal Master Roofmaster, in the amount of $165,485.00. Staff sought three (3) quotes for this project and Metal Master Roofmaster was the lowest quote received. They also installed the roof for our Fleet Building in 2024 providing exceptional results. (DISTRICT #6) 250128 approved Pass
  31. I. Civic Center Roof Replacement Request for a waiver of bids and award of a contract to Metal Master Roofmaster, in the amount of $124,350.00. Staff received one proposal for the Civic Center roof replacement. Staff desires to utilize Metal Master Roofmaster as the preferred contractor as they installed the roof for the Fleet Building in 2024 providing exceptional results. (DISTRICT #6) 250129 approved Pass
  32. J. Highland Avenue Sewer Separation Bid Award of a contract to John Neri Construction Company of Addison, Illinois, the lowest responsible bidder of five (5) bids received, in the amount of $1,084,427.87. The primary objective of this project is to install large diameter storm sewer along both Chase Avenue and Division Street. (DISTRICT #5) 250130 approved Pass
  33. K. CivicPlus Annual Hosting and Supplement Services Fees Request to approve payment to CivicPlus, LLC, in 2025 not to exceed $38,000.00; due to aggregated costs above threshold as a result of changes in the Supplementation Services fee structure effective 2024, and the existing Annual Hosting and Support fees. 250118 approved Pass
  34. L. Disaster Recovery and Business Continuity Services Request for a waiver of bids and award of a three-year contract to ThinkGard LLC in the total three year amount of $147,428 ($51,476 for the first year including $3,500 of replacement hardware) and $47,976 for years two and three to provide disaster recovery and business continuity services. 250119 approved Pass
  35. 35 PAGE BREAK
  36. M. Yorktown Temporary Event - Funbox The Community Development staff submits an applicant request for a Temporary Special Event permit for an inflatable bounce park in the parking lot of Yorktown Center. The attraction will be on site from May 16, 2025 to July 20, 2025 with several days on either end for set-up and tear-down. (DISTRICT #3) 250127 approved Pass
  37. N. Metropolitan Mayors Caucus Membership Dues Request for approval of the Village Board for Village participation in the Metropolitan Mayors Caucus for FY 2024-2025 in the amount of $2001.42. The dues have remained the same since 2011 with no increases, and are based on 4.5 cents per capita. 250131 approved Pass
  38. O. Approval of a Multi-Year Services Agreement with Ready Rebound Request for approval of a multi-year Agreement between the Village of Lombard and Ready Rebound (formerly Rebound Illinois) for injury treatment, rehabilitation and claims management services for four years through March 31, 2029 in the amount of $126,304.76. 250134 approved Pass
  39. 38 Approval of the Consent Agenda approved on the consent agenda Pass
  40. IX. Items for Separate Action
  41. 40 Ordinances on First Reading (Waiver of First Requested)
  42. 41 Other Ordinances on First Reading
  43. A. An Ordinance Implementing a Municipal Grocery Retailers' Occupation Tax and a Municipal Grocery Service Occupation Tax for the Village of Lombard, DuPage County, Illinois Ordinance proposing a local 1% grocery tax replacing the State of Illinois 1% tax that is being eliminated. 250121 passed on first reading Pass ▶ jump to 12:24
  44. 43 Ordinances on Second Reading
  45. 44 Resolutions
  46. 45 Other Matters
  47. X. Agenda Items for Discussion
  48. XI. Executive Session
  49. XII. Reconvene
  50. XIII. Adjournment adjourn Pass ▶ jump to 19:18