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Village Board of Trustees

May 15, 2025 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 53 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:37
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass ▶ jump to 0:56
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  10. 10 Finance & Administration Committee, Trustee Dan Militello, Vice Chairperson
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 1:39
  15. VIII. Consent Agenda ▶ jump to 2:23
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Accounts Payable For the period ending May 2, 2025 in the amount of $1,091,342.70. 250174 approved Pass
  18. B. Approval of Village Payroll For the period ending May 3, 2025 in the amount of $1,016,618.02. 250183 approved Pass
  19. C. Approval of Accounts Payable For the period ending May 9, 2025 in the amount of $702,136.25. 250184 approved Pass
  20. 20 PAGE BREAK
  21. 21 Ordinances on First Reading (Waiver of First Requested)
  22. D. Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Ordinance increasing the number of authorized licenses in the Class "A/B-III" liquor license category by one and granting a Class "A/B-III" liquor license to GIA MIA LOMBARD, LLC D/B/A GIA MIA, Located at 310 Yorktown Shopping Center. (DISTRICT #3) 250173 waived of first reading and passed on second reading with suspension of the rules Pass
  23. E. Village Equipment to be Declared Surplus Ordinance approving the request of the Community Development, Fire Department and Police Department to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the ordinance, as these items have extended beyond their useful life or are obsolete as follows: Community Development: one beige vertical steel file cabinet with shelves; Fire Department: Fellowes S8-80 shredder; Police Department: One (1) DPMS AR-15 Rifle .223 caliber Serial Number F036093; One (1) Smith & Wesson .357 caliber revolver Serial Number 22306; one (1) Sig Sauer P226 .40 caliber pistol Serial Number U680248; one (1) Sig Sauer P226 .40 caliber pistol Serial Number U680249; one (1) Sig Sauer P226 .40 caliber pistol Serial Number U680250; one (1) Sig Sauer P226 .40 caliber pistol Serial Number U680259; one (1) Sig Sauer P226 .40 caliber pistol Serial Number U680262; (items damaged and will be destroyed); six (6) Ransom “Master Series” Rest Gunsmithing stands; one (1) TUFLOC Roll bar storage rack (these items are no longer compatible with LPD equipment and will be disposed of); twelve (12) Combined Tactical Systems Smoke Grenades White; twelve (12) Combined Tactical Systems Smoke Grenades Blue (these items will be transferred to the DuPage County Metropolitan SWAT Team once approved as surplus). 250177 waived of first reading and passed on second reading with suspension of the rules Pass
  24. 24 Other Ordinances on First Reading
  25. 25 Ordinances on Second Reading
  26. 26 Resolutions
  27. F. Final Illinois Department of Transportation (IDOT) Funding Close-Out, Village 2023 RM PROG 48 IDOT Section 23-00166-00-RS Approving a Supplemental Resolution for Improvement and a Request for Expenditure/Authorization to appropriate the use of one hundred twenty-one thousand, two hundred seventeen dollars and five cents ($121,217.05). This Resolution is part of a Federal Funding IDOT project agreement. The final construction cost was due to several Agreed Unit Prices for work beyond original project scope and final differential costs between estimated plan quantities and final in place measurements to meet project goals. Within this Resolution, the Director of Public Works is given authorization to sign the federal funding agreement documents. (DISTRICTS - ALL) 250164 adopted Pass
  28. G. Resolution Regarding the Designation of Signatories on Village Accounts Resolution approving Nicole Aranas, Deputy Village Manager, as an approved signatory on Village accounts. 250171 adopted Pass
  29. H. 2025 Cruise Nights Temporary Parking Restrictions Resolution providing for temporary parking restrictions along St. Charles Road between Main Street and Elizabeth St. and along Park Avenue between Orchard Terrace and Michael McGuire Drive for Cruise Nights and the Summer Concert Series. (DISTRICT #1) 250172 adopted Pass
  30. I. Westmore Meyers Safety Enhancement Project, Preliminary Engineering Contract Approving a contract with Civiltech Engineering, Inc. in an amount not to exceed $150,819.00. A Request for Proposal was sent to all eligible firms on both 2021 Design Engineering Shortlists. This contract is for the preliminary engineering to investigate and evaluate lane assignment alternatives on Westmore Meyers Road to increase safety. (DISTRICTS #5 & #6) 250175 adopted Pass
  31. J. A Resolution Approving a Corrected and Restated Business District Master Redevelopment Agreement Between the Village of Lombard and YTC Butterfield Owner LLC for the Highland Avenue/Butterfield Road Business District Approving a corrected and restated Business District Master Redevelopment Agreement changing the name from YTC Highland LLC to YTC Butterfield Owner LLC for the agreement authorizing the reimbursement of eligible costs of development and redevelopment within the High/and/Butterfield Road Business District. (DISTRICT #3) 250185 adopted Pass
  32. K. Resolution Approving a Fifth Amendment to the Village Manager's Employment Agreement Resolution approving a Fifth Amendment to the Village Manager's Employment Agreement for the term May 1, 2025 through and including the first Lombard Village Board meeting in May 2029. 250188 adopted Pass
  33. 33 PAGE BREAK
  34. L. Final Illinois Department of Transportation (IDOT) Funding Close-Out, Village 2022 RM PROG 48 IDOT Section 22-00164-00-RS Approving a Supplemental Resolution for Improvement and a Request for Expenditure/Authorization to appropriate the use of one million, four hundred thirty seven thousand, five hundred seventy nine dollars and forty five cents (1,437,579.45). This Resolution is part of a Federal Funding IDOT project agreement. Within this Resolution, the Director of Public Works is given authorization to sign the federal funding agreement documents. (DISTRICTS - ALL) 250190 adopted Pass
  35. M. Rebuild Illinois Grant Funding N. Main Street - Design Engineering Approving a request for expenditure and authorization for Motor Fuel Tax Funds for North Main Street Design Engineering in an amount not to exceed $361,708.48. (DISTRICTS #1 & #4) 250191 adopted Pass
  36. 36 Other Matters
  37. N. FY 2025 Asphalt Roadway Program Award of a contract to Schroeder Asphalt Services, Inc., the lowest responsible bidder of five (5) bids received, in the amount of $1,170,869.21. The purpose of this work includes asphalt pavement patching and full-depth saw cutting, concrete sidewalk and Americans with Disabilities Act detectable warning panels at intersections, concrete curb and gutter spot repairs, driveway apron replacement, hot mix asphalt removal for larger areas, hot mix asphalt surface using a paving machine to resurface local roads or for larger patches. (DISCTRICTS - ALL) 250178 approved Pass
  38. O. Sewer Root Control Program FY2025 Request for a waiver of bids and award of a contract to Duke's Root Control, Inc. of Syracuse, New York, in an amount not to exceed $36,117.88. Duke's Root Control is currently the only company to use a chemical that does not contain metam sodium. The company is professional, performed satisfactorily and provides a guarantee for two years from the date of initial applications and three years from the date of the second application. (DISTRICTS - ALL) 250186 approved Pass
  39. P. Butterfield Road Water Main Lining Project Request for a waiver of bids and award of a contract to Sheridan Plumbing and Sewer, Inc. in an amount not to exceed $740,800.00. Staff sought proposals from four (4) qualified vendors with Sheridan Plumbing and Sewer being the lowest proposal received. In preparation for the construction of the new South Lombard Water Tower, staff investigated the rehabilitation of this water main to ensure that once the new water tower is online this water main will be able to withstand the stresses of pressure fluctuations. It was determined that lining the water main is the most feasible approach to increasing the reliability and useful life of this segment. (DISTRICTS - ALL) 250187 approved Pass
  40. Q. Vehicle Replacement, 1 Horton ALS Ambulance Request for a waiver of bids and award of a contract to Foster Coach of Sterling, Illinois, in the amount of $380,229.00. The ambulance is available for joint purchase through the Suburban Purchasing Cooperative (SPC Contract #214). The Horton dealer in our area is Foster Coach. The Fire Department has developed a specification with Horton for these ambulances, therefore, not deviate from what they currently have. 250189 approved Pass
  41. 40 Approval of the Consent Agenda approved on the consent agenda Pass
  42. IX. Items for Separate Action
  43. 42 Ordinances on First Reading (Waiver of First Requested)
  44. 43 Other Ordinances on First Reading
  45. 44 Ordinances on Second Reading
  46. 45 Resolutions
  47. 46 Other Matters
  48. A. Appointment - Trustee District #2 Vacancy Request for concurrence of the Village Trustees in the Village President's appointment of Jessica Hammersmith to fill the vacancy for Trustee District #2 with a term until the first meeting in May 2027. 250192 approved Pass ▶ jump to 8:13
  49. X. Agenda Items for Discussion
  50. XI. Executive Session to recess Pass ▶ jump to 12:33
  51. XII. Reconvene
  52. XI. Executive Session
  53. XIII. Adjournment