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Village Board of Trustees

December 18, 2025 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 64 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:25
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass ▶ jump to 0:45
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Patrick Egan, Chairperson
  8. 8 Community Relations Committee - Trustee Jessica Hammersmith, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Brian LaVaque, Chairperson ▶ jump to 1:26
  10. 10 Finance & Administration Committee, Trustee Dan Militello, Chairperson
  11. 11 Public Safety & Transportation Committee - Trustee Bernie Dudek, Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Ranya Elkhatib
  14. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 4:10
  15. VIII. Consent Agenda ▶ jump to 5:26
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Accounts Payable For the period ending November 28, 2025 i nthe amount of $1,824,672.84. 250424 approved Pass
  18. B. Approval of Village Payroll For the period ending November 29, 2025 in the amount of $1,183,596.98. 250430 approved Pass
  19. C. Approval of Accounts Payable For the period ending December 5, 2025 in the amount of $576,678.50. 250431 approved Pass
  20. 20 PAGE BREAK
  21. D. Approval of Accounts Payable For the period ending December 12, 2025 in the amount of $1,234,566.12. 250445 approved Pass
  22. 22 Ordinances on First Reading (Waiver of First Requested)
  23. E. An Ordinance Amending Schedule XIII of the Lombard Traffic Code to prohibit right turn on red at the intersection of Westmore-Meyers Avenue and Madison Street when pedestrians are present A recommendation from the Public Safety & Transportation Committee to amend Schedule XIII of the Traffic Code to prohibit right turn on red at the intersection of Westmore-Meyers Avenue and Madison Street when pedestrians are present. Staff is requesting a Waiver of First Reading. (DISTRICT #5) 250403 waived of first reading and passed on second reading with suspension of the rules Pass
  24. E-2. Amending Village Code Title 11, Chapter 112 - Alcoholic Beverages Amending Title 11, Chapter 112 Section 112.13(A), reflecting an increase in the Class "C" liquor license category by one (1) to reflect the issuance of a new license to Bricks on Highland, LLC d/b/a Bricks Wood Fired Pizza Cafe, located at 2770 S. Highland Avenue, Lombard, IL., effective the remainder of the July 1, 2025 - December 31, 2025 license term. (DISTRICT #3) 260002 waived of first reading and passed on second reading with suspension of the rules Pass
  25. 25 Other Ordinances on First Reading
  26. 26 Ordinances on Second Reading
  27. F. PC 25-14: Summit Phase 2 - Final Plat of Subdivision Staff requests to approve the Final Plat of Subdivision for 2 Yorktown Center - Summit Townhome Development Phase 2 (DISTRICT #3) 250379 passed on second reading Pass
  28. 28 PAGE BREAK
  29. 29 Resolutions
  30. G. FY2025 Commuter Parking Lots Program, Final Balancing Change Order No. 2 Reflecting an increase to the contract with Chicagoland Paving Contractors, Inc. in the amount of $42,736.82. This Change Order represents final agreed upon contract quantities for existing pay items. (DISTRICTS - ALL) 250396 adopted Pass
  31. H. Large Diameter Combined Sewer Rehabilitation Project Final Balancing Change Order No. 6 Reflecting a decrease to the contract with Vortex Lining Systems in the amount of 51,510.72. This Change Order is the result of the balancing of all pay item quantities to the final contract amount. (DISTRICTS #1 & #5) 250402 adopted Pass
  32. I. Resolution Accepting the Public Improvements at Summit Townhomes (300-398 Summit Circle) The Community Development Department transmits for your consideration a proposed resolution to accept the water main and sanitary sewer systems constructed by DR Horton to serve the Summit Townhomes development. All public improvements were designed, constructed and tested in conformance with Village requirements. (DISTRICT #3) 250412 adopted Pass
  33. J. St. Charles and Main Street Gateway Improvements Project Approving a contract with Christopher B. Burke Engineering, Ltd. in the amount of $29,550.00 for the design of improvements to the intersection of Main Street and St. Charles Road. Staff received proposals from two firms and is recommending that the Village accept the proposal from Christopher B. Burke as they were the design firm for the recently completed S. Park Pedestrianization Project and have excellent understanding of the Village's past planning efforts and expectations for this project. (DISTRICT #1 & #4) 250425 adopted Pass
  34. K. South Water Tower Utility Relocation Project, Final Balancing Change Order No. 1 Reflecting an increase to the contract with Baxter & Woodman/Boller Design Build in the amount of $29,993.46. This Change Order adjusts all contract pay items to date. (DISTRICT #3) 250426 adopted Pass
  35. L. Lombard Meadows - Phase IV - Final Balancing Change Order No. 2 Reflecting an increase to the contract with John Neri Construction Company in the amount of $1,114.75. This Change Order reflecting net increase for the final agreed upon quantities of all contract pay items. (DISTRICT #6) 250427 adopted Pass
  36. 36 PAGE BREAK
  37. M. Resolution to Approve the Police Department Entering into an Agreement for a Solar Powered Video Surveillance Trailer Request for a waiver of bids and approval of an Agreement with Flock Group, Inc. for the procurement of a solar powered video surveillance trailer as well as technical services in the amount of $30,000 for year one, $20,000 for year two and $20,000 for year three of a three-year agreement. 250433 adopted Pass
  38. N. Property Access Agreement between the Village of Lombard and Yorktown Mall, LLC regarding the Yorktown Center Pedestrian and Bicycle Improvements Approval of a Property Access Agreement with Yorktown Mall, LLC providing the Village of Lombard and it's consultant, Civiltech Engineering, Ltd. access to Yorktown Mall property for the purpose of conducting the design services related to the Yorktown Center Pedestrian and Bicycle Improvements Study. (DISTRICT #3) 250441 adopted Pass
  39. O. Sewer Stub Lining Program, Final Balancing Change Order No. 1 Reflecting a decrease to the contract with Hoerr Construction, Inc. in the amount of $10,805.23. This Change Order is intended to adjust the contract quantities. (DISTRICTS - ALL) 250443 adopted Pass
  40. 40 Other Matters
  41. P. Coarse Aggregate Material Contract Renewal Request for a waiver of bids and award of a contract to Vulcan Materials, in the amount of $108,030.00. This is a one-year extension of the contract and will expire December 31, 2026. (DISTRICTS - ALL) 250428 approved Pass
  42. Q. Snow and Debris Hauling Contract Renewal Request for a waiver of bids and award of a contract to Utility Transport Services, Inc. in an amount not to exceed $96,870.00. This is a one-year extension of the contract and will expire December 31, 2026. (DISTRICTS - ALL) 250429 approved Pass
  43. R. Rights-of-Way Tree and Stump Removal Contract Renewal Request for a waiver of bids and award of a contract to Homer Tree Care, Inc. in an amount not to exceed $57,180.00. This is the second of two possible one-year extensions of the contract and will expire December 31, 2026. (DISTRICTS - ALL) 250435 approved Pass
  44. S. Rights-of-Way Tree Pruning Contract Renewal Request for a waiver of bids and award of a contract to D Ryan Tree and Landscape LLC in an amount not to exceed $87,820.00. This is the first of two possible one-year extensions of the contract and will expire December 31, 2026. (DISTRICTS - ALL) 250436 approved Pass
  45. T. HVAC Maintenance Contract Award of a contract to Anchor Mechanical, the lowest responsible bidder of four (4) bids received, in an amount not to exceed $30,000.00 for FY2026. This contract will cover all maintenance of the HVAC systems Village wide. This contract will be in effect for a two-year period from January 1, 2026 to December 31, 2027, with year two cost not to exceed $31,200.00 for FY2027. (DISTRICTS #4, #3 & #6) 250440 approved Pass
  46. U. 2026 Contract Sewer Lateral Rodding - All Plumbing & Sewer Services, Inc. Request for a waiver of bids and award of a contract to All Plumbing & Sewer Services, Inc. in an amount not to exceed $40,000.00. The Village has contracted with All Plumbing & Sewer since 2007. They have continued to respond to requests in a very professional, responsive and reliable manner. All other contractors besides All Plumbing & Sewer could not commit to the unconditional emergency response times. (DISTRICTS - ALL) 250444 approved Pass
  47. V. Local Tourism Grant Application 2025 - Lombard Outdoor Vintage Days Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Area Chamber of Commerce in the amount of $676.58 from Hotel/Motel funds to cover the costs of Village Services. The event was held on June 29, 2025 and September 28, 2025. 250417 approved Pass
  48. W. Purchase Order Increase Request for Building and Inspection Consultant Services for B & F Construction Code Services, Inc. & SAFEbuilt Illinois, LLC The Community Development Department transmits for your consideration a request to increase the purchase order spending for contractual services agreements with B & F Construction Code Services, Inc. and SAFEbuilt Illinois, LLC in the amount of $50,000 for the 2025 calendar year. The request is due to the increased need for utilization of these third-party services due to an inspector vacancy and to perform additional inspections and plan review to meet the demand. 250434 approved Pass
  49. X. Illinois Municipal League Membership Request for approval of the Village Board for Village participation in the Illinois Municipal League for FY 2026 in the amount of $2,500.00. 250437 approved Pass
  50. 50 PAGE BREAK
  51. Y. DuPage Convention & Visitors Bureau Municipal Partnership Agreement Request for approval of the Village Board pertaining to the annual Municipal Partnership Agreement with the DuPage Convention & Visitors Bureau with the Village paying membership fees equivalent to 25% of one municipal hotel/motel occupancy tax point. 250438 approved Pass
  52. 51 Approval of the Consent Agenda approved on the consent agenda Pass
  53. Z. Agreement with IO Solutions for Fire Department Entry-Level Applications Processing Motion to waive bids and approve an agreement for Fiscal Year 2025 Fire Department Entry Level Applications and Testing Services in an amount not to exceed $25,789. 250442 approved Pass
  54. AA. Re-appointments - Board of Fire & Police Commissioners, Fire Pension Board, Police Pension Board and Zoning Board of Appeals Request for the concurrence of the Village Board i the re-appointment of Ken Florey to the Board of Fire & Police Commissioners for a three-year term to May 2028; re-appointment of Ron Rakosnik to the Fire Pension Board of Trustees for a three-year term to April 2028; re-appointment of Daniel Brink to the Police Pension Board of Trustees for a two-year term to April 2027; and re-appointment of Brian Conway and Zach Meadows to the Zoning Board of Appeals for five-year terms to May 2030. 250439 approved Pass
  55. IX. Items for Separate Action
  56. 55 Ordinances on First Reading (Waiver of First Requested)
  57. 56 Other Ordinances on First Reading
  58. 57 Ordinances on Second Reading
  59. 58 Resolutions
  60. 59 Other Matters
  61. X. Agenda Items for Discussion
  62. XI. Executive Session
  63. XII. Reconvene
  64. XIII. Adjournment adjourn Pass ▶ jump to 15:50