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Village Board of Trustees

January 8, 2026 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 46 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Patrick Egan, Chairperson
  8. 8 Community Relations Committee - Trustee Jessica Hammersmith, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Brian LaVaque, Chairperson
  10. 10 Finance & Administration Committee, Trustee Dan Militello, Chairperson
  11. 11 Public Safety & Transportation Committee - Trustee Bernie Dudek, Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Ranya Elkhatib
  14. VII. Village Manager/Village Board/Village Clerk Comments
  15. VIII. Consent Agenda
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Village Payroll For the period ending December 13, 2025 in the amount of $1,080,231.65. 260006 approved Pass
  18. B. Approval of Accounts Payable For the period ending December 19, 2025 in the amount of $930,025.96. 260007 approved Pass
  19. 19 PAGE BREAK
  20. C. Approval of Accounts Payable For the period ending December 26, 2025 in the amount of $2,577,227.92. 260017 approved Pass
  21. 21 Ordinances on First Reading (Waiver of First Requested)
  22. D. Village Equipment to be Declared Surplus Ordinance approving the request of departments to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the ordinance, as these items have extended beyond their useful life or are obsolete as follows: Public Works Department: two (2) steel bookshelves; one (1) wooden office desk; one (1) four-drawer steel filing cabinet; two (2) three-drawer filing cabinet; one (1) wooden credenza; one (1) three-piece office desk; one (1) wooden bookshelf (items to be auctioned/recycled/ repurposed or disposed of); Police Department: one (1) Martin Yale automated letter folding machine (not working/to be scrapped). 260001 waived of first reading and passed on second reading with suspension of the rules Pass
  23. 23 Other Ordinances on First Reading
  24. 24 Ordinances on Second Reading
  25. 25 Resolutions
  26. E. 2025 Asphalt Roadway Program, Final Balancing Change Order No. 1 Reflecting a decrease to the contract with Schroeder Asphalt Services in the amount of $26,092.33. This Change Order is intended to adjust the contract quantities and to reflect final measured quantities in the field. 250432 adopted Pass
  27. F. Charles Lane Basin Improvements, Design Engineering - Amendment No. 4 Approving a contract amendment with Engineering Resource Associates in the amount of $47,100.00. This amendment scope and fee is for the removal of the berm and wall along Finley Road and incorporate slight additional work at the two pump stations. (DISTRICT #1) 260009 adopted Pass
  28. 28 Other Matters
  29. G. Detention Pond Maintenance and Improvements Program - Native Plantings Management Services Request for a waiver of bids and award of a contract with Bedrock Earthscapes, LLC of Wheaton in the amount of $29,350.00 for the maintenance of the natural vegetation at various locations within the Village of Lombard. Bedrock Earthscapes, LLC were deemed by staff to be the most qualified firm. (DISTRICTS #1, #2, #4 & #6) 260008 approved Pass
  30. 30 PAGE BREAK
  31. H. Approval of Elevator Plan Review and Inspections Contract - Thompson Elevator Inspection Service, Inc. Staff requests the approval of the contract with Thompson Elevator Inspection Service, Inc. to perform plan review and code compliance services on behalf of the Village for the 2026 calendar year in an amount not to exceed $30,000. 260003 approved Pass
  32. I. Approval of Building & Inspection Consultant Services - B & F Construction Code Services, Inc. & SAFEbuilt Illinois, LLC Staff requests the approval of the contract with B & F Construction Code Services, Inc. and the contract renewal with SAFEbuilt Illinois, LLC to perform plan review and inspection activities on behalf of the Village for the 2026 calendar year. 260004 approved Pass
  33. J. Approval of Private Engineering Services Consultant Agreement - Thomas Engineering Group Staff requests the approval of the contract with Thomas Engineering Group to perform plan review and inspection activities on behalf of the Village for the 2026 calendar year in an amount not to exceed $40,000. 260005 approved Pass
  34. K. Contract with MGT of America Consulting, LLC for Temporary Employee Services Motion to authorize the Village Manager or Human Resources Director to increase the contract with MGT of America Consulting, LLC by $10,000 for temporary employee services in an amount not to exceed $155,000 for 2025. 260018 approved Pass
  35. L. Contract with MGT Impact Solutions LLC for Temporary Employee Services Motion to waive bids and authorize the Village Manager or Human Resources Director to contract with MGT Impact Solutions LLC for temporary employee services as needed in an amount not to exceed $120,000 annually for the next three (3) years (2026-2028). 260022 approved Pass
  36. 35 Approval of the Consent Agenda approved on the consent agenda Pass
  37. IX. Items for Separate Action
  38. 37 Ordinances on First Reading (Waiver of First Requested)
  39. 38 Other Ordinances on First Reading
  40. 39 Ordinances on Second Reading
  41. 40 Resolutions
  42. 41 Other Matters
  43. X. Agenda Items for Discussion
  44. XI. Executive Session
  45. XII. Reconvene
  46. XIII. Adjournment adjourn Pass