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Village Board of Trustees

May 7, 2026 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 59 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:33
  3. III. Public Hearings
  4. IV. Public Participation ▶ jump to 0:59
  5. V. Approval of Minutes approved Pass ▶ jump to 1:36
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Patrick Egan, Chairperson
  8. 8 Community Relations Committee - Trustee Jessica Hammersmith, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Brian LaVaque, Chairperson
  10. 10 Finance & Administration Committee, Trustee Dan Militello, Chairperson ▶ jump to 2:04
  11. 11 Public Safety & Transportation Committee - Trustee Bernie Dudek, Chairperson ▶ jump to 3:51
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Ranya Elkhatib
  14. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 6:29
  15. VIII. Consent Agenda ▶ jump to 8:44
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Village Payroll For the period ending April 18, 2026 in the amount of $1,096,524.09. 260161 approved Pass
  18. B. Approval of Accounts Payable For the period ending April 24, 2026 in the amount of $1,731,719.48. 260162 approved Pass
  19. C. Approval of Accounts Payable For the period ending May 1, 2026 in the amount of $1,276,558.83. 260170 approved Pass
  20. 20 PAGE BREAK
  21. 21 Ordinances on First Reading (Waiver of First Requested)
  22. D. Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages An Ordinance decreasing the number of Class "A/B-II" liquor licenses by one (1) due to a change in ownership of Blazin Wings, Inc. d/b/a Buffalo Wild Wings at 207 E. Roosevelt Road, and the creation of one (1) new Class “A/B-II” liquor license for Lombard Wing Company, LLC at 207 E. Roosevelt Road, under new ownership. (DISTRICT #6) 260146 waived of first reading and passed on second reading with suspension of the rules Pass
  23. E. An Ordinance Amending Ordinance No. 8319 Authorizing the Sale and/or Disposal of Municipal Owned Personal Property to Remove Unit #WT347 from the Surplus Property List and Authorize The Village to Retain said Vehicle Approving an Ordinance rescinding Ordinance No. 8319 related to the disposal of Unit #T437. Staff recommends retaining the vehicle to expand operational capacity. Staff is requesting a waiver of first reading. 260167 waived of first reading and passed on second reading with suspension of the rules Pass
  24. 24 Other Ordinances on First Reading
  25. F. PC 26-06: Text Amendment - Automotive storage and recreation, indoor (This item has been moved to Separate Action IX-A)
  26. G. PC 26-07: 865 E. Roosevelt Road - Octane Lounge (This item has been moved to Separate Action IX-B)
  27. H. PC 26-08: Text Amendment - Lot width The petitioner, the Village of Lombard, is requesting text amendments to Village Code Chapter 154, Subdivisions and Development, and Chapter 155, Zoning Code, and any other relevant sections for clarity and consistency. Proposed amendments include the following: 1. Amend Section 154.506 of the Village Code, Lots, to incorporate dimensional requirements for lot width; and 2. Amend Section 155.802 of the Village Code, Rules and definitions, to remove dimensional requirements from the definition for the term “lot width.” (DISTRICTS - ALL) By a vote of 7-0, the Plan Commission recommended approval of the petition. 260135 passed on first reading Pass
  28. 28 PAGE BREAK
  29. 29 Ordinances on Second Reading
  30. 30 Resolutions
  31. I. Cruise Nights Parking Agreements Resolution approving a license agreement between the Village and the owners of the parking lots at 118 and 211 W. St. Charles Road for use of the parking lots by the Village for parking of certain vehicles designated by the Village for the 2026 Cruise Nights and Summer Concert Series. (DISTRICT #1) 260163 adopted Pass
  32. J. 2026 Cruise Nights Temporary Parking Restrictions Resolution providing for temporary parking restrictions along St. Charles Road between Main Street and Elizabeth Street and along Park Avenue between Orchard Terrace and Michael McGuire Drive for the 2026 Cruise Nights and Summer Concert Series. (DISTRICT #1) 260164 adopted Pass
  33. K. A Resolution in Support of the Glenbard Wastewater Authority Entering into a Contract for Design Build Services with Trotter and Associates, Inc. for the Final Clarifier Improvements Project Approving a Resolution in Support of the Glenbard Wastewater Authority entering into a contract for design build services with Trotter and Associates, Inc. for the Final Clarifier Improvements Project. Glenbard Wastewater Authority (GWA) requests that the Village Boards of Glen Ellyn and Lombard take formal action to support the contract and the design-build process. 260165 adopted Pass
  34. L. Resolution Authorizing the Signature of the Village President on a Fireworks Display Agreement with the Lombard Park District Resolution authorizing an Agreement between the Village of Lombard and the Lombard Park District for the use of the Madison Meadow Park on Saturday, July 4, 2026 for the Fireworks Display. (DISTRICT #6) 260173 adopted Pass
  35. M. Resolution Authorizing the Signature of the Village President on a Fireworks Production Agreement with Mad Bomber Productions Resolution authorizing an Agreement between the Village of Lombard and Mad Bomber Productions for a fireworks display in the amount of $56,000 with an additional America 250 Grand Opening and encore Finale in the amount of $15,000 to be held on July 4, 2026 at Madison Meadow Park. (DISTRICT #6) 260174 adopted Pass
  36. 36 PAGE BREAK
  37. N. Woodrow Avenue Reconstruction, Final Balancing Change Order No. 1 Reflecting a decrease to the contract with Schroeder Asphalt Services, Inc. in the amount of $47,136.77. This decrease reflects the estimated quantities versus the field quantities. 260175 adopted Pass
  38. 38 Other Matters
  39. O. FY2026 Crack Sealing Program Request for a waiver of bids and award of a contract to SKC Construction, Inc. in the amount of $115,000.00.The Crack Sealing Program is designed to extend the life of asphalt and concrete payments through application of a sealing agent to cracks and joints in the road. This is the first of two possible one-year extension of contract. (DISTRICTS - ALL) 260147 approved Pass
  40. P. Floor Covering for Fire Department Stations 44 and 45 Request for a waiver of bids and award of a contract to Creative Carpet and Flooring DBA CCF Commercial Flooring, Inc., the lowest proposal of three (3) proposals received, in the amount of $97,278.74. The existing flooring at both stations has failed and remains unable to be maintained properly. (DISTRICTS #3 & #4) 260155 approved Pass
  41. Q. Main Street Booster Pump Station Improvements Request for a waiver of bids and award of a contract to Omega Electric of Elk Grove Village, Illinois in an amount not to exceed $274,274.20. Village staff solicited proposals from five pre-selected qualified contractors with Omega Electric being the only proposal received. 260160 approved Pass
  42. R. Underground Utility Improvements District 450 - Geotechnical Engineering Services Award of a professional services contract to SEECO Consultants, Inc. in the amount of $39,230.00. SEECO Consultants is the only shortlisted vendor capable of providing the full suite of geotechnical services necessary for this specific project. The services will include completing soil samples, pavement cores and soil analysis and preparing a detailed report of their findings. (DISTRICTS #4 & #5) 260166 approved Pass
  43. S. FY2026 Concrete Rehabilitation Program Award of a contract to G&M Cement Construction Company, the lowest responsible bidder of four (4) bids received, in the amount of $790,640.85. The concrete rehabilitation program work includes concrete street panel repairs, full-depth saw cutting, concrete curb and gutter spot repairs, concrete sidewalk and ADA detectable warning panels at intersections. (DISTRICTS - ALL) 260168 approved Pass
  44. 44 PAGE BREAK
  45. 44 Approval of the Consent Agenda approved on the consent agenda Pass
  46. T. Gasoline and Diesel Fuel Purchase Request for a waiver of bids and award of a contract with Al Warren Oil Company, Inc. of Hammond, Indiana. The price for gasoline is the low rack average daily OPIS price plus (0.045) per gallon for delivery. The price for diesel is the low rack average daily OPIS price plus (0.045) per gallon for delivery. This purchase will be made through a joint fuel purchase (DuPage County Bid #23-011-FM). The terms of the contract allows local municipalities to extend the contract for two additional one-year periods. This contract extension would be the third of three extensions possible under the current contract terms. 260169 approved Pass
  47. U. Fleet Management Software Request for a waiver of bids and approval of a two-year contract with Fleetio of Birmingham, Alabama in the amount of $19,400.00 for the first year and $20,640.00 for the second year for the fleet management software. 260171 approved Pass
  48. IX. Items for Separate Action
  49. 48 Ordinances on First Reading (Waiver of First Requested)
  50. 49 Other Ordinances on First Reading
  51. A. PC 26-06: Text Amendment - Automotive storage and recreation, indoor The petitioner, 865 E. Roosevelt Road LLC, requests that the Village approve the following text amendments to the Village Code: 1. An amendment to Section 155.802 to add the following definition: Automotive storage and recreation, indoor is a primary use with a vehicle storage area occupying less than 10,000 square feet of the gross area of the principal use, which principal use may offer facilities for passenger vehicle enthusiasts that include private storage of vehicles that are not abandoned, disassembled, inoperable, undriveable, unlicensed or unregistered, except the vehicle storage area will exclude all or part of a vehicle that is a component of the premises or a fixture and installed pursuant to a building permit. Provided that all operations and activities occur in a fully enclosed building, accessory uses may include lounges, food and beverage service, amusements and simulators, events, membership programming, motor vehicle service, recreation, related retail sales, or similar activities. 2. An amendment to Section 155.417(G)(2)(b) of the Village Code to add “Automotive storage and recreation, indoor, but only in a shopping center that meets all zoning regulations, except as may be authorized by the Village (under Section 153.103, Section 155.103 or Article IX of this Chapter) and when the unit hosting the use does not have any storefront wall parallel with and exposed to the street front” to the list of conditional uses in the Roosevelt Road Corridor B4A District; and 3. An amendment to Section 155.602(C), Table 6.3, to add parking requirements for the proposed land use “Automotive storage and recreation, indoor” to the Village Code. (DISTRICTS - ALL) By a vote of 7-0, the Plan Commission recommended approval of the petition by the Village Board. 260113 passed on first reading Pass ▶ jump to 14:59
  52. B. PC 26-07: 865 E. Roosevelt Road - Octane Lounge The petitioner, 865 E. Roosevelt Road LLC, requests that the Village take the following actions on the subject property, located within the Roosevelt Road Corridor B4A District: 1. A new conditional use under Section 155.103(F) and amended Section 155.417(G)(2)(b) of the Zoning Ordinance to allow indoor automotive storage and recreation in the south unit; 2. A variation under Sections 155.103(C) to Section 155.417(G)(5)(c) to allow a west side yard of nine (9) feet (10 feet required) to allow for the west existing building wall; 3. A variation under Sections 155.103(C) to Sections 155.417(G)(14)(a) and 155.602(A)(10)(d) to allow lighting directed to the shared northerly vehicular access at the west lot line and to allow excess footcandles at this location; 4. A variation under Sections 155.103(C) to Section 155.603(B) and Table 6-5 to allow the one (1) long-berth loading (two short-berth areas required) to allow for the existing condition; 5. A variation under Sections 155.103(C) to Section 155.705 to allow for existing conditions and continue the number (six, seven required) and type of parkway trees, provided that applicant shall provide for payment to the Village for any of the six decorative trees in the parkway that have died or are determined by the Village to be in poor health on the date of issuance of the building permit; 6. A variation under Sections 155.103(C) to Section 155.706(B)(2) to allow continuation of existing landscape island widths and areas to allow for existing conditions, provided that islands shall be planted according to the landscape plan; 7. A variation under Section 155.103(G) to Section 155.708(A) to exempt the property from the ten (10) foot foundation landscaping requirement while requiring landscaping shown in the landscape plan; 8. A variation under Sections 155.103(C) to Section 155.707(A)(5)(a) to allow continuation of the existing east side yard which is a 28-29 foot transition side yard (30 feet required) which presently contains a portion of parking surface and a masonry shed and enclosure (to be rehabilitated to serve only as a waste enclosure) as well as a fence as shown in the site plan and landscape plan; 9. Approval of a site plan and landscaping plan under Section 155.103(I) and Section 155.702 of the Zoning Ordinance subject to conditions determined during the review, hearing and decision upon applicant’s requests; 10. A variation under Section 153.103(G) and Section 155.103(C) to Sections 153.228(I) and 153.242(E) to allow the projecting member entrance sign on the same wall elevation as the wall sign for the south tenant space; 11. A variation under Section 153.103(G) and Section 155.103(C) to Section 153.210 of the Sign Ordinance to allow an automatic changeable copy sign on frontage with a length of 287 feet (300 feet required); and 12. Such other and further relief as deemed necessary upon intake, hearing and Village Board review. (DISTRICT #6) By vote of 7-0, the Plan Commission recommend the Village Board approve the petition associated with PC 26-07 subject to the five (5) conditions in the staff report. 260131 passed on first reading Pass
  53. 52 Ordinances on Second Reading
  54. 53 Resolutions
  55. 54 Other Matters
  56. X. Agenda Items for Discussion
  57. XI. Executive Session
  58. XII. Reconvene
  59. XIII. Adjournment adjourn Pass ▶ jump to 45:39