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Finance Committee

March 12, 2024 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 61 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 3. PUBLIC COMMENT
  4. 3 Member Childress arrived at 8:04 AM.
  5. 4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
  6. 5. APPROVAL OF MINUTES
  7. 5.A. Finance Committee - Regular Meeting - Tuesday, February 27, 2024 24-0822 Approved Pass
  8. 6. BUDGET TRANSFERS
  9. 6.A. Transfer of funds from 1100-1215-53830 (other contractual expenses) to 1100-1215-54100 (IT equipment), in the amount of $100,000, to realign ARPA FY24 for replacement of backup appliances and annual maintenance and support of Vertias Netbackup software for Information Technology. (ARPA ITEM) 24-0865 Approved Pass
  10. 6.B. Budget Transfers 03-12-2024 - Various Companies and Accounting Units 24-0887 Approved Pass
  11. 7. PROCUREMENT REQUISITIONS
  12. A. Finance - Chaplin
  13. 7.A.1. Decrease Purchase Order 6499-0001 SERV, issued to Ceridian HCM, Inc., in the amount of $115,000. (Human Resources) 24-0914 Approved Pass
  14. 7.A.2. Increase Purchase Order 6498-0001 SERV, issued to Ceridian HCM, Inc., in the amount of $115,000, an increase of 6.39%. (Human Resources) FI-CO-0008-24 Approved Pass
  15. 7.A.3. Recommendation for the approval of a contract purchase order to Marsh & McLennan Agency, LLC, to provide assistance and evaluation of the County's Health and Wellness Benefits, for Human Resources, for the period of April 1, 2024 to March 31, 2025, for a contract total amount not to exceed $200,000; per RFP 21-003-HR, first and final renewal. FI-P-0005-24 Approved Pass
  16. B. Human Services - Schwarze
  17. 7.B.1. Awarding resolution issued to Comcast Cable Communications Management, LLC, dba Effectv, to provide a Call 211 Of DuPage local advertising campaign for community awareness, from March 12, 2024 through June 30 2024, for a contract total amount not to exceed $130,000; per RFP #24-023-CS. (Community Services) HS-P-0015-24 Approved Pass
  18. 7.B.2. Authorizing Execution of Intergovernmental Agreement between Pace Suburban Bus and DuPage County Community Services for Paratransit Service in the amount of $657,200. FY24 (Community Services) HS-R-0010-24 Approved Pass
  19. C. Judicial and Public Safety - Evans
  20. 7.C.1. Authorization to purchase one (1) vehicle for the Children's Center of the DuPage County State's Attorney's Office (Contract amount not to exceed $45,000.) (State's Attorney's Office) JPS-R-0006-24 Approved Pass
  21. D. Public Works - Garcia
  22. 7.D.1. Recommendation for the approval of a contract to Cintas Corporation No. 2, to provide and deliver employee uniforms, as needed, for Facilities Management, for the period of March 13, 2024 through March 12, 2025, for a total contract amount not to exceed $50,000, per lowest responsible bid #23-136-FM. FM-P-0010-24 Approved Pass
  23. 7.D.2. Recommendation for the approval of a contract to Hey and Associates, Inc., for Natural Areas Management, which includes controlled burning and weeding of the native gardens on the County campus, for Facilities Management, for the period of March 12, 2024 through March 11, 2025, for a total contract amount not to exceed $36,500, per RFP #24-020-FM. FM-P-0011-24 Approved Pass
  24. 7.D.3. Recommendation for the approval of a contract to A&P Grease Trappers, Inc., for sanitary, grease trap and storm basin pumping, jetting, and cleaning, as needed for the County campus, for Facilities Management, for the period of April 14, 2024 through April 13, 2025, for a total contract amount not to exceed $82,750, per renewal option under bid award #21-017-FM, third and final option to renew. ($60,000 for Facilities Management, $5,200 for Animal Services, and $17,550 for the Division of Transportation). FM-P-0012-24 Approved Pass
  25. 7.D.4. Resolution to approve a notice of intent to participate in the coalition by Kane County, Illinois, for the Climate Pollution Reduction Grant implementation application and program. FM-R-0001-24 Approved Pass
  26. 7.D.5. Amendment to County Contract #6571-0001 SERV, issued to Fox Valley Fire & Safety Company, Inc., to repair the fire alarm system and Notifier Panel at the Woodridge Greene Valley Wastewater Treatment Plant, for Public Works, for a change order to increase the contract in the amount of $20,000, resulting in an amended contract amount not to exceed $93,250, an increase of 27.30%. PW-CO-0002-24 Approved Pass
  27. 7.D.6. Recommendation for the approval of a contract to Sheffield Safety & Loss Control, LLC, for Safety Program Manager Services, for the period of April 1, 2024 to March 31, 2025, for a total contract amount not to exceed $100,000 (Public Works $25,000, Facilities Management $25,000, Transportation $25,000, and Stormwater $25,000), per renewal option under bid #21-064-PW, first and final option to renew. PW-P-0006-24 Approved Pass
  28. 7.D.7. Recommendation for the approval of a contract to Alfa Laval, Inc., to provide repair parts for the Ashbrook gravity belt thickeners and belt presses at the Woodridge Greene Valley Wastewater Treatment Plant and the Knollwood Wastewater Treatment Plant, for Public Works, for the period of May 1, 2024 to April 28, 2028, for a total contract amount not to exceed $80,000; per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source – Alfa Laval, Inc. parts are the only parts that are interchangeable with our existing equipment.) PW-P-0007-24 Approved Pass
  29. 7.D.8. Declaration of the Highland Hills Sanitary District Property as Surplus Real Estate PW-R-0002-24 Approved Pass
  30. 29 page break
  31. E. Stormwater - Zay
  32. 7.E.1. Recommendation for the approval of a contract issued to Wang Engineering, Inc., for On-Call Geotechnical and Engineering services, for Stormwater Management, for the period of March 12, 2024 through November 30, 2024, for a contract total amount not to exceed $40,000. Professional Services (Architects, Engineers, and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. SM-P-0006-24 Approved Pass
  33. F. Technology - Yoo
  34. 7.F.1. Recommendation for the approval of a contract purchase order to Toshiba Business Solutions, for multi-functional device equipment, supplies, software and service solutions, for all County Departments, for the period of April 1, 2024 through March 31, 2029, for a contract total amount not to exceed $1,500,000; per lowest responsible bid 24-019-IT. TE-P-0006-24 Approved Pass
  35. 7.F.2. Recommendation for the approval of a contract purchase order to Insight Public Sector, for the replacement of backup appliances and annual maintenance and support of Veritas Netbackup software, for Information Technology, for the period of April 1, 2024 through March 31, 2026, for a contract total amount of $374,718.84; contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (OMNIA Partners Contract #23-6692-03). (ARPA Item) TE-P-0007-24 Approved Pass
  36. G. Transportation - Ozog
  37. 7.G.1. DT-R-0178B-21 Amendment to Resolution DT-R-0178A-21 Intergovernmental Agreement between to County of DuPage and the Village of Lisle for improvements along CH 3/Warrenville Road and the replacement of the bridge over the east branch of the DuPage River; to correct a scrivener’s error (County to be reimbursed $414,238). 24-0815 Approved Pass
  38. 7.G.2. Recommendation for the approval of a contract purchase order to Al Warren Oil Company, Inc., to furnish and deliver gasoline and diesel fuel, as needed for the Division of Transportation and Public Works, for the period of April 1, 2024 through March 31, 2025, for a contract total not to exceed $1,750,000 (Division of Transportation $1,000,000/Public Works $750,000); per renewal option under bid award # 23-011-DOT, first of three renewals. DT-P-0015-24 Approved Pass
  39. 7.G.3. Recommendation for the approval of a contract to Standard Equipment Company, to furnish and deliver one (1) 2024 International HV607 Vactor Chassis with 2100i Sewer Cleaner, for the Division of Transportation, for the period of March 5, 2024 to November 30, 2024, for a contract total not to exceed $599,660; Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell contract #101221-VTR). DT-P-0016-24 Approved Pass
  40. 7.G.4. Recommendation for the approval of a contract to Stanley Consultants, Inc., to provide Professional Construction Engineering Services for CH 3/Warrenville Road over the East Branch of the DuPage River, Section # 14-00124-04-BR, for the Division of Transportation, for the period of March 12, 2024 through November 30, 2025, for a contract total not to exceed $801,990. Professional Services (Architects, Engineers & Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. (County to be reimbursed $633,736). DT-P-0017-24 Approved Pass
  41. 7.G.5. Recommendation for the approval of a contract to HDR Engineering, Inc., for Professional Concept Development Engineering Services for the CH 11/Army Trail Road at Munger Intersection Improvements, Section 23-00240-11-CH, for the period of March 12, 2024 through November 30, 2025, for a contract total not to exceed $171,926.78. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. DT-P-0018-24 Approved Pass
  42. 7.G.6. Joint Funding Agreement for construction work between the County of DuPage and the Illinois Department of Transportation for CH 3/Warrenville Road over the East Branch of the DuPage River-Section #14-00124-04-BR (Estimated County cost $1,507,432.00). DT-R-0012-24 Approved Pass
  43. 8. FINANCE RESOLUTIONS
  44. 8.A. Additional appropriation for the Sale in Error Interest Fund, Company 1100, Accounting Unit 5020, $15,047. (Treasurer's Office) FI-R-0052-24 Approved Pass
  45. 8.B. Additional appropriation for the ARPA Fund, Company 1100, Accounting Unit 1215, in the amount of $500,000. (ARPA INTEREST) FI-R-0053-24 Approved Pass
  46. 8.C. Approval of additional funding for the Local Food Pantry Infrastructure Investment Program in the amount of $500,000. (ARPA INTEREST) FI-R-0054-24 Approved Pass
  47. 8.D. Approval of a second amendment to the grant agreement between the County of DuPage and Northern Illinois Food Bank for the use of ARPA funds. (ARPA ITEM) FI-R-0051-24 Approved Pass
  48. 9. INFORMATIONAL
  49. A. Payment of Claims
  50. 9.A.1. 02-23-2024 Paylist 24-0795 Approved Pass
  51. 9.A.2. 02-27-2024 Paylist 24-0820 Approved Pass
  52. 9.A.3. 03-01-2024 Paylist 24-0852 Approved Pass
  53. 9.A.4. 03-05-2024 Auto Debit Paylist 24-0868 Approved Pass
  54. 9.A.5. 03-05-2024 Paylist 24-0880 Approved Pass
  55. B. Wire Transfers
  56. 9.B.1. 03-06-2024 Corvel Wire Transfer 24-0883 Approved Pass
  57. 10. PRESENTATIONS
  58. 57 10.A. MissionSquare 457 Plan Update
  59. 11. OLD BUSINESS
  60. 12. NEW BUSINESS
  61. 13. ADJOURNMENT