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Finance Committee

April 9, 2024 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 79 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 3. PUBLIC COMMENT
  4. 4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
  5. 5. APPROVAL OF MINUTES
  6. 5.A. Finance Committee - Regular Meeting - Tuesday, March 26, 2024 24-1091 Approved Pass
  7. 6. BUDGET TRANSFERS
  8. 6.A. Budget Transfers 04-09-2024 - Various Companies and Accounting Units FI-R-0068-24 Approved Pass
  9. 7. PROCUREMENT REQUISITIONS
  10. A. Finance - Chaplin
  11. 7.A.1. Decrease and close Purchase Order 6077-0001 SERV, issued to ODP Business Solutions, LLC, in the amount of $16,174.55, due to the contract has expired. (Regional Office of Education) 24-1132 Approved Pass
  12. 7.A.2. Decrease and close Purchase Order 6183-0001 SERV, issued to Bond, Dickson & Associates, in the amount of $62,623.28, due to the contract has expired. 24-1151 Approved Pass
  13. 7.A.3. Decrease and close Purchase Order 5013-0001 SERV, issued to CorVel Corporation, in the amount of $14,348, due to the contract has expired. 24-1152 Approved Pass
  14. 7.A.4. Decrease and close Purchase Order 5610-0001 SERV, issued to Momkus, LLC, in the amount of $17,495, due to the contract has expired. 24-1153 Approved Pass
  15. 7.A.5. Decrease and close Purchase Order 4139-0001 SERV, issued to Rock Fusco & Connelly, LLC, in the amount of $15,579.55, due to the contract has expired. 24-1154 Approved Pass
  16. 7.A.6. Decrease and close Purchase Order 5607-0001 SERV, issued to Rock Fusco & Connelly, LLC, in the amount of $91,025.73, due to the contract has expired. 24-1155 Approved Pass
  17. 7.A.7. Decrease and close Purchase Order 6026-0001 SERV, issued to Safety Training Associates, Inc., in the amount of $11,954, due to the contract has expired. 24-1156 Approved Pass
  18. 7.A.8. Decrease and close Purchase Order 5631-0001 SERV, issued to The Sotos Law Firm, in the amount of $162,894, due to the contract has expired. 24-1157 Approved Pass
  19. 7.A.9. Decrease and close Purchase Order 5940-0001 SERV, issued to William Roberts, in the amount of $10,903.75, due to the contract has expired. 24-1158 Approved Pass
  20. 7.A.10. Recommendation for the approval of an amendment to purchase order 6519-0001 SERV, for a contract issued to American Toner & Ink, for the purchase of toner and ink, to increase the contract in the amount of $4,000 for the Circuit Court, resulting in an amended contract total amount not to exceed $18,739, an increase of 27.14%. 24-1070 Approved Pass
  21. 7.A.11. Recommendation for the approval of a contract issued to Titan Image Group, to furnish and deliver printed business envelopes for various County departments, for the period of April 12, 2024 through November 30, 2025, for a contract total amount of $30,545, per bid #23-044-FIN. First of three optional renewals. FI-P-0007-24 Approved Pass
  22. 7.A.12. Recommendation for the approval of funding for Hervas, Condon & Bersani, P.C., to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the time period of March 1, 2024 through February 28, 2026, for the State's Attorney's Office, for an amount not to exceed $100,000. FI-P-0008-24 Approved Pass
  23. 7.A.13. Recommendation for the approval of funding for Johnson & Bell, to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the time period of March 1, 2024 through February 28, 2026, for the State's Attorney's Office, for an amount not to exceed $100,000. FI-P-0009-24 Approved Pass
  24. 7.A.14. Recommendation for the approval of funding for Schain Banks, to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the time period of March 1, 2024 through February 28, 2026, for the State's Attorney's Office, for an amount not to exceed $100,000. FI-P-0010-24 Approved Pass
  25. 7.A.15. Recommendation for the approval of funding for O'Hagan Meyer, to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the time period of March 1, 2024 through February 28, 2026, for the State's Attorney's Office, for an amount not to exceed $100,000. FI-P-0011-24 Approved Pass
  26. B. Human Services - Schwarze
  27. 7.B.1. Recommendation for the approval of a contract purchase order to Central DuPage Hospital Association D/B/A HealthLab, for patient phlebotomy and laboratory services, for the DuPage Care Center, for the period April 18, 2024 through April 17, 2025, for a total contract amount not to exceed $40,000; per RFP #24-035-DCC. HS-P-0016-24 Approved Pass
  28. 7.B.2. Recommendation for the approval of a contract purchase order to Brightstar Care of DuPage, for supplemental nursing staffing, for the DuPage Care Center, for the period April 13, 2024 through April 12, 2025, for a total contract amount not to exceed $290,000; per RFP #24-002-DCC. HS-P-0017-24 Approved Pass
  29. 7.B.3. Recommendation for the approval of a contract purchase order to Novastaff Healthcare Services, Inc., for supplemental nursing staffing, for the DuPage Care Center, for the period April 13, 2024 through April 12, 2025, for a total contract amount not to exceed $500,000; per RFP #24-002-DCC. HS-P-0018-24 Approved Pass
  30. 7.B.4. Recommendation for the approval of a contract purchase order to RCM Health Care Services, for supplemental nursing staffing, for the DuPage Care Center, for the period April 13, 2024 through April 12, 2025, for a total contract amount not to exceed $200,000; per RFP #24-002-DCC. HS-P-0019-24 Approved Pass
  31. C. Judicial and Public Safety - Evans
  32. 7.C.1. Recommendation for the approval of a contract to Peter M. King, of King Holloway, LLC, to provide professional services as a conflict attorney assigned to juvenile cases, for the period of May 1, 2024 through April 30, 2025, for a contract total amount not to exceed $42,000. Other Professional Services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). (18th Judicial Circuit Court) JPS-P-0013-24 Approved Pass
  33. D. Public Works - Garcia
  34. 7.D.1. Recommendation for the approval of a contract to Graybar Electric Company, Inc., to furnish and deliver electrical and lighting products for the EV Charging Stations at the Judicial Office Facility and Campus Lighting Upgrades, for Facilities Management, for the period of April 10, 2024 through November 30, 2025, for a total contract not to exceed $78,856.12. Contract pursuant to the Intergovernmental Cooperation Act Omnia Partners Contract #EV-2370. (EECBG Funded) FM-P-0015-24 Approved Pass
  35. 7.D.2. Recommendation for the approval of a contract to Advanced Boiler Control Services, Inc., to provide Boiler Audit Testing, Tuning, Training, and Time & Material, at the Power Plant, for Facilities Management, for the period April 10, 2024 through April 9, 2025, for a total contract amount not to exceed $70,057.50, per lowest responsible bid accepted in the best interests of the county, per staff’s decision memo for bid #24-024-FM. ($62,557.50 for Facilities Management and $7,500 for Division of Transportation). FM-P-0016-24 Approved Pass
  36. 7.D.3. Recommendation for the approval of a contract to Builders Chicago Corporation, for preventative maintenance and repair services for automatic and manual doors with threshold closers, as needed, for County facilities, for Facilities Management, for the two-year period of April 10, 2024 through April 9, 2026, for a total contract amount not to exceed $127,392, per lowest responsible bid #24-032-FM. ($66,692 for Facilities Management, $700 for Animal Services, $30,000 for Division of Transportation, and $30,000 for Care Center). FM-P-0018-24 Approved Pass
  37. 7.D.4. Recommendation for the approval of a contract purchase order to CIT Trucks – Rockford, to procure one (1) 2025 Kenworth T480 Chassis, for the period of April 10, 2024 to April 9, 2025, for a total contract amount not to exceed $193,123, for Public Works ($96,561.50) and Stormwater ($96,561.50). Contract pursuant to the Intergovernmental Cooperation Act, per Sourcewell Contract # 060920-KTC. PW-P-0009-24 Approved Pass
  38. 7.D.5. An Ordinance authorizing the County of DuPage Water and Sewerage System to enter into a Loan Agreement with the Illinois Environmental Protection Agency to fund public improvements to the County's Woodridge-Greene Valley Treatment Wastewater Treatment Plant. PW-O-0002-24 Approved Pass
  39. E. Stormwater - Zay
  40. 7.E.1. Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois and the Village of Carol Stream, for the Klein Creek Streambank Stabilization- Section III Project, for an agreement not to exceed $100,000. SM-P-0007-24 Approved Pass
  41. 7.E.2. Recommendation for the approval of a contract issued to Geosyntec Consultants, Inc., for Professional Engineering Services, for Stormwater Management, for the period of April 9, 2024 through November 1, 2025, for a contract total amount not to exceed $90,000. Professional Services (Architects, Engineers, and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. (EPA Grant Funded) SM-P-0008-24 Approved Pass
  42. 7.E.3. Recommendation for the approval of an agreement between the County of DuPage and ENCAP, Inc., to provide Professional Native Vegetation Management Services, for Stormwater Management, for the period of May 1, 2024 through April 30, 2025, for a contract total amount not to exceed $100,000; per renewal under bid award #23-021-SWM. First of three optional renewals. SM-P-0009-24 Approved Pass
  43. 7.E.4. Recommendation for the approval of an agreement between the County of DuPage and V3 Construction Company, Ltd., to provide Professional Native Vegetation Management Services, for Stormwater Management, for the period of May 1, 2024 through April 30, 2025, for a contract total amount not to exceed $75,000; per renewal under bid award #23-021-SWM. First of three optional renewals. SM-P-0010-24 Approved Pass
  44. 7.E.5. Recommendation for the approval of an agreement between the County of DuPage and Pizzo & Associates, Ltd., to provide Professional Native Vegetation Management Services, for Stormwater Management, for the period of May 1, 2024 through April 30, 2025, for a contract total amount not to exceed $50,000; per renewal under bid award #23-021-SWM. First of three optional renewals. SM-P-0011-24 Approved Pass
  45. F. Transportation - Ozog
  46. 7.F.1. DT-P-0058A-23-Amendment to Resolution DT-P-0058-23, issued to BCR Automotive Group, LLC, d/b/a Roesch Ford, to furnish and deliver Ford/Motorcraft repair and replacement parts, as needed for the Division of Transportation, for the period May 13, 2023 through May 12, 2024, to increase the encumbrance in the amount of $30,000, resulting in an amended contract total amount of $100,000, an increase of 42.86%. 24-1043 Approved Pass
  47. 7.F.2. Amendment to Purchase Order 6706-0001 SERV, issued to Hazchem Environmental Corporation, for hazardous waste testing, disposal and emergency services, as needed, for the Division of Transportation and Stormwater, to increase the funding in the amount of $25,000, resulting in an amended contract total amount of $54,000, an increase of 86.21%. DT-CO-0001-24 Approved Pass
  48. 7.F.3. Intergovernmental Agreement between the County of DuPage and the Village of Glendale Heights for improvements on Fullerton Avenue, between Bloomingdale Road and Schmale Road, Sec #21-00073-00-RS. Estimated County cost $16,946.31. DT-R-0016-24 Approved Pass
  49. 8. FINANCE RESOLUTIONS
  50. 8.A. Acceptance and Appropriation of the Illinois Environmental Protection Agency PY21 Section 604B Water Quality Management Planning Grant, Inter-Governmental Agreement No. 6042102, Company 5000 - Accounting Unit 3065, $125,600. (Stormwater Management) FI-R-0056-24 Approved Pass
  51. 8.B. Acceptance and appropriation of the fiftieth (50th) year of the Community Development Block Grant PY24, Company 5000 - Accounting Unit 1440, in the amount of $4,539,329. (Community Services) FI-R-0063-24 Approved Pass
  52. 8.C. Acceptance and appropriation of the thirty-third (33rd) year Home Investment Partnerships Grant PY24, Company 5000 - Accounting Unit 1450, in the amount of $2,011,683. (Community Services) FI-R-0064-24 Approved Pass
  53. 8.D. Acceptance and appropriation of the thirty-sixth (36th) year Emergency Solutions Grant PY24, Company 5000 - Accounting Unit 1470, in the amount of $288,247. (Community Services) FI-R-0065-24 Approved Pass
  54. 8.E. Placing Names on Payroll (Human Resources) FI-R-0066-24 Approved Pass
  55. 8.F. Approval of Employee Compensation and Job Classification Adjustments FI-R-0070-24 Approved Pass
  56. 9. INFORMATIONAL
  57. A. Payment of Claims
  58. 9.A.1. 03-22-2024 Paylist 24-1057 Approved Pass
  59. 9.A.2. 03-22-2024 Auto Debit Paylist 24-1058 Approved Pass
  60. 9.A.3. 03-26-2024 Paylist 24-1087 Approved Pass
  61. 9.A.4. 03-28-2024 Auto Debit Paylist 24-1122 Approved Pass
  62. 9.A.5. 03-29-2024 Paylist 24-1131 Approved Pass
  63. 9.A.6. 04-02-2024 Paylist 24-1147 Approved Pass
  64. B. Wire Transfers
  65. 9.B.1. 04-03-2024 Corvel Wire Transfer 24-1171 Approved Pass
  66. C. Grant Proposal Notifications
  67. 9.C.1. GPN 011-24: Paul Coverdell Forensic Science/NFSIA FFY 23 - Illinois Criminal Justice Information Authority (ICJIA) - DOJ/OJP/BJA - $75,000. (Sheriff's Office) 24-1113 Approved Pass
  68. 10. DISCUSSION
  69. 69 10.A. Regional Office of Education Employee Benefits Discussion
  70. 70 10.B. Elected Officials Salary and Stipends Discussion
  71. 11. OLD BUSINESS
  72. 12. NEW BUSINESS
  73. 13. EXECUTIVE SESSION
  74. 74 13.A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (21) Review of Executive Session Minutes
  75. 14. MATTERS REFERRED FROM EXECUTIVE SESSION
  76. 14.A. Review of Executive Session Minutes FI-R-0067-24 Approved Pass
  77. 76 MOTION TO ENTER INTO EXECUTIVE SESSION
  78. 15. ADJOURNMENT
  79. 79 ROLL CALL FOR ENTRY BACK INTO REGULAR SESSION