docketcity.com
Home › DuPage County › Meetings

Finance Committee

May 14, 2024 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 98 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 3. PUBLIC COMMENT
  4. 4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
  5. 5. APPROVAL OF MINUTES
  6. 5.A. Finance Committee - Regular Meeting - Tuesday, April 23, 2024 24-1338 Approved Pass
  7. 6. BUDGET TRANSFERS
  8. 6.A. Transfer of funds from 1000-4300-53410 (rental of machinery & equipment) to 1000-4300-54100-700 (IT equipment - capital lease), in the amount of $2,359, to move funds to the newly created Capital Policy IT Equipment - Capital Lease line for invoices for copier lease costs. (Recorder's Office) 24-1476 Approved Pass
  9. 6.B. Transfer of funds from 1100-4310-53410 (rental of machinery & equipment) to 1100-4310-54100-700 (IT equipment - capital lease), in the amount of $5,000, to move funds to the newly created Capital Policy IT Equipment - Capital Lease line for invoices for copier lease costs. (Recorder Document Storage) 24-1479 Approved Pass
  10. 6.C. Transfer of funds from 1000-1180-51000 (benefit payments) to various General Fund departments (see attached list), in the amount of $1,316,048, to cover benefit payment expenses within the various General Fund departments currently budgeted within the General Fund Special Accounts. 24-1477 Approved Pass
  11. 6.D. Transfer of funds from 1000-1180-51010 (employer share I.M.R.F.) to various General Fund departments (see attached list), in the amount of $13,856,677, to cover employer share I.M.R.F. expenses within the various General Fund departments currently budgeted within the General Fund Special Accounts. 24-1481 Approved Pass
  12. 6.E. Transfer of funds from 1000-1180-51030 (employer share social security) to various General Fund departments (see attached list), in the amount of $6,746,067, to cover employer share social security expenses within the various General Fund departments currently budgeted within the General Fund Special Accounts. 24-1482 Approved Pass
  13. 6.F. Transfer of funds from 1000-1200-51040 (employee medical & hospital insurance) to various General Fund departments (see attached list), in the amount of $10,685,086, to cover employee medical and hospital insurance expenses within the various General Fund departments currently budgeted within General Fund Insurance. 24-1483 Approved Pass
  14. 6.G. Transfer of funds from 1000-1120-51070 (tuition reimbursement) to various General Fund departments (see attached list), in the amount of $13,386, to move FY2024 budget for tuition reimbursement to various General Fund departments. 24-1484 Approved Pass
  15. 6.H. Transfer of funds from 6000-1195-53828 (contingencies) to 6000-1225-53090 (other professional services), 6000-1225-53807 (subscription IT arrangements), and 6000-1225-54107 (software), in the amount of $400,305, to accommodate two service agreements changes to realign budgets for FY2024 due to various expense line changes, including expenses moved from FY2023 to FY2024 for implementation of the HR payroll system. 24-1502 Approved Pass
  16. 6.I. Budget Transfers 05-14-2024 - Various Companies and Accounting Units 24-1475 Approved Pass
  17. 7. PROCUREMENT REQUISITIONS
  18. A. Finance - Chaplin
  19. 7.A.1. Recommendation for the approval of a contract purchase order issued to Casco International d/b/a C.A. Short Company, to provide employee service awards for anniversary date and milestones, for the period of June 1, 2024 through May 31, 2025, for Human Resources, for a contract total amount not to exceed $28,611, per RFP # 20-136-HR, third and final renewal. 24-1253 Approved Pass
  20. 7.A.2. Decrease purchase order 6499-0001 SERV, issued to Ceridian HCM, Inc., in the amount of $287,500. This is to accommodate the requested extension of the ERP Payroll System implementation from a go live date of July 1, 2024 to October 1, 2024. (Human Resources) 24-1508 Approved Pass
  21. 7.A.3. Increase purchase order 6496-0001 SERV, issued to OnActuate Consulting U.S., Inc., to allow for the change to the go live timeline to accomplish all of the implementation in a more thorough way, in the amount of $191,630, for a new contract total amount not to exceed $836,725. This request will not result in an increase to the original budget. (Human Resources) FI-CO-0015-24 Approved Pass
  22. 7.A.4. Recommendation for the approval of an amendment to purchase order 7040-0001 SERV, for a contract issued to Aloha Print Group, for on-demand printing, to increase the contract in the amount of $34,780 to include various Community Services grants, resulting in an amended contract total amount not to exceed $262,674, an increase of 15.26%. (Community Services) FI-CO-0013-24 Approved Pass
  23. 7.A.5. Recommendation for the approval of a contract purchase order issued to HD Supply Facilities Maintenance, LTD, for the purchase of safety supplies for the school districts and private schools in DuPage County, for the Regional Office of Education, for the period of May 14, 2024 through November 30, 2024, for a contract total amount not to exceed $46,444.33; contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (Omnia Partners Contract #22-07). (Regional Office of Education) FI-P-0013-24 Approved Pass
  24. 7.A.6. Recommendation for the approval of a contract purchase order issued to Physicians' Record Company, to furnish and deliver printed carbonless forms, for all DuPage County departments, for the period of June 1, 2024 through November 30, 2025, for a contract total amount not to exceed $80,975, per lowest responsible bid # 24-028-FIN. FI-P-0014-24 Approved Pass
  25. 7.A.7. Recommendation for the approval of a contract purchase order issued to Riverdale Travel, to provide a travel management service system for all DuPage County employees, for the period of June 12, 2024 through June 30, 2025, for a contract total amount not to exceed $307,088, per RFP # 24-046-FIN. FI-P-0015-24 Tabled Pass
  26. B. ETSB - Schwarze
  27. 7.B.1. Resolution approving the sale of surplus items from the County of DuPage on behalf of the Emergency Telephone System Board of DuPage County to the McLean County Emergency Management Agency. ETS-R-0041-24 Approved Pass
  28. 28 page break
  29. C. Human Services - Schwarze
  30. 7.C.1. HS-P-0009B-23 - Amendment to Resolution HS-P-0009A-23, issued to Lifescan Labs, for patient phlebotomy and lab services, for the DuPage Care Center, for the period September 20, 2022 through April 17, 2024, to increase encumbrance in the amount of $5,600, for a new contract amount of $62,838.39, a 9.78% increase. (6005-0001 SERV) 24-1433 Approved
  31. D. Judicial and Public Safety - Evans
  32. 7.D.1. JPS-R-0011A-24 - Amendment to Resolution JPS-R-0011-24 approving an Intergovernmental Agreement with DuPage Public Safety Communications (DU-COMM) for Police Department Dispatch Services. (Sheriff's Office) 24-1491 Approved
  33. 7.D.2. Authorization for the Execution of a Memorandum of Understanding between the County of DuPage and the Illinois Law Enforcement Alarm System (ILEAS). (Office of Homeland Security and Emergency Management) JPS-R-0012-24 Approved Pass
  34. E. Public Works - Garcia
  35. 7.E.1. Recommendation for the approval of a contract to ComEd, for electric utility supply and distribution services for the connected County facilities, for Facilities Management, for the period May 1, 2024 through April 30, 2025, for a total contract amount not to exceed $4,374,742. Per 55 ILCS 5/5-1022 (c) not suitable for competitive bids – Public Utility. ($3,169,299 for Facilities Management, $22,797 for Animal Services, $794,041 for the Care Center, $131,380 for the Division of Transportation, and $257,225 for the Health Department) FM-P-0017-24 Approved Pass
  36. 7.E.2. Recommendation for the approval of a contract to Taylor Studios, Inc., for professional design services for the Heritage Gallery in the JTK Building, for Facilities Management, for the period of May 15, 2024 through November 30, 2025, for an amount not to exceed $45,000. Other Professional Service not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). FM-P-0022-24 Approved Pass
  37. 7.E.3. Recommendation for the approval of a contract to Mid-American Water, to furnish and deliver sewer and water replacement parts on an as needed basis, for Public Works, for the period of May 14, 2024 to May 13, 2027, for a total contract amount not to exceed $120,000, per lowest responsible bid #24-037-PW. PW-P-0011-24 Approved Pass
  38. 7.E.5. Recommendation for the approval of a contract to ComEd, for electric utility supply and distribution services for the connected Public Works facilities, for Public Works, for the period of June 8, 2024, through April 30, 2025, for a total contract amount not to exceed $1,300,000, per 55 ILCS 5/5-1022 (c) not suitable for competitive bids – Public Utility. PW-P-0012-24 Approved Pass
  39. F. Stormwater - Zay
  40. 7.F.1. Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois and the Village of Glendale Heights, for the Lake Becerra Shoreline Restoration and Naturalization Project, for the period of May 14, 2024 through November 30, 2025, for an agreement not to exceed $90,000. (WQIP Grant) SM-P-0012-24 Approved Pass
  41. 7.F.2. Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois and the Village of Willowbrook, for the Borse Park Stream and Pond Enhancement Project, for the period of May 14, 2024 through November 30, 2025, for an agreement not to exceed $60,000. (WQIP Grant) SM-P-0013-24 Approved Pass
  42. G. Transportation - Ozog
  43. 7.G.1. DT-P-0112A-22 - Amendment to Resolution DT-P-0112-22, issued to STV Incorporated, to provide Professional Phase III Construction Engineering Services for improvements to CH 31/ 87th Street, Section 13-00253-01-CH, to extend the contract and increase the funding in the amount of $248,037.81, resulting in an amended contract total amount of $923,975.31, an increase of 36.70%. 24-1380 Approved Pass
  44. 43 A motion was made by Member Ozog and seconded by Member Gustin to combine items 7.G.2. through 7.G.8. under Transportation. Upon a voice vote, the motion passed.
  45. 7.G.2. Recommendation for the approval of a contract to Complete Fleet Services, Inc., for on-call repair service and repair parts for diesel trucks and plows, as needed for the Division of Transportation, for the period June 1, 2024 through May 31, 2025, for a contract total not to exceed $30,000; per lowest responsible bid #22-097-DOT, second of three renewals. DT-P-0028-24 Approved Pass
  46. 7.G.3. Recommendation for the approval of a contract to Kevin’s Auto & Diesel Repair, for on-call repair service and repair parts for diesel trucks and plows, as needed for the Division of Transportation, for the period June 1, 2024 through May 31, 2025, for a contract total not to exceed $30,000; per lowest responsible bid #22-097-DOT, second of three renewals. DT-P-0029-24 Approved Pass
  47. 7.G.4. Recommendation for the approval of a contract to Civiltech Engineering, Inc., to provide Professional Design (Phase II) Engineering Services for improvements along Army Trail Road at Regency Boulevard, Section 24-00286-12-DR, for the period of May 14, 2024 through November 30, 2025, for a contract total not to exceed $45,970. Professional Services in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et. seq. DT-P-0030-24 Approved Pass
  48. 7.G.5. Recommendation for the approval of a contract to Carahsoft Technology Corporation, for Fleet tracking equipment and service agreement, for the Division of Transportation, for the period June 1, 2024 through May 31, 2025, for a contract total not to exceed $46,144.05; "Contract pursuant to the Intergovernmental Cooperation Act (NASPO)". DT-P-0031-24 Approved Pass
  49. 7.G.6. Recommendation for the approval of a contract to Altorfer Industries, Inc., to furnish and deliver Caterpillar repair and replacement parts, as needed for the Division of Transportation, for the period June 1, 2024 through May 31, 2025, for a contract total not to exceed $85,000. Per 55 ILCS 5/5-1022(c) “not suitable for competitive bids”. (Sole Source-Direct replacement of compatible equipment parts). DT-P-0033-24 Approved Pass
  50. 7.G.7. Recommendation for the approval of a contract to Haggerty Ford, Inc., to furnish and deliver Ford/Motorcraft repair and replacement parts, as needed for the Division of Transportation, for the period May 14, 2024 through May 31, 2025, for a contract total not to exceed $100,000; per lowest responsible bid #24-039-DOT. DT-P-0034-24 Approved Pass
  51. 7.G.8. Recommendation for the approval of a contract to Patrick Engineering, Inc., to provide Professional Concept Development and Phase I Preliminary Engineering Services for improvements to CH43/County Farm Road at CH 21/Geneva Road, Section 23-00179-33-CH, for the period of May 14, 2024 through May 31, 2026, for a contract total amount of $327,647.17. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. DT-P-0035-24 Approved Pass
  52. 7.G.9. Recommendation for the approval of a contract to HR Green, Inc., for Professional Concept Development Engineering Services for the Stearns Road Multi-Use Trail project-from the DuPage/Kane County Line to Munger Road, Section 23-00285-02-BT, for the period May 14, 2024 through October 31, 2025, for a contract total not to exceed $169,263.48. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et. seq. DT-P-0036-24 Approved Pass
  53. 51 A motion was made by Member Ozog and seconded by Member Schwarze to discharge the Transportation Committee for item 7.G.9. Upon a voice vote, the motion passed.
  54. 52 page break
  55. 8. FINANCE RESOLUTIONS
  56. 8.A. Approval of an agreement between the County of DuPage and the DuPage County Health Department, for the use of Opioid Settlement Funds, in the amount of $850,000. FI-R-0069-24 Approved Pass
  57. 8.B. Acceptance and appropriation of the Income Eligible Retrofits Program Grant PY24, Company 5000 - Accounting Unit 1555, $976,668. (Community Services) FI-R-0077-24 Approved Pass
  58. 55 A motion was made by Member Krajewski and seconded by Member Gustin to combine items 8.B. through 8.F. under Finance Resolutions. Upon a voice vote, the motion passed.
  59. 8.C. Acceptance and appropriation of the Illinois Court Technology Modernization Program Grant PY24 - Agreement No. TM24-082, Company 5000 - Accounting Unit 5925, $346,906. (18th Judicial Circuit Court) FI-R-0078-24 Approved Pass
  60. 8.D. Acceptance and appropriation of the ILDCEO Rebuild Illinois Timberlake Drainage Improvements Grant PY24, Inter-Governmental Agreement No. 22-203688, Company 5000 - Accounting Unit 3075, $200,000. (Stormwater Management) FI-R-0079-24 Approved Pass
  61. 8.E. Additional appropriation for the DuPage Care Center Foundation Music Therapy Grant PY22, Company 5000 - Accounting Unit 2120, from $67,587 to $82,263, an increase of $14,676. (DuPage Care Center) FI-R-0080-24 Approved Pass
  62. 8.F. Acceptance and appropriation of the DuPage Animal Friends PY24 Foundation Coordinator Grant, Company 5000 - Accounting Unit 1310, $5,000. (Animal Services) FI-R-0081-24 Approved Pass
  63. 8.G. Additional appropriation for the Animal Services Fund, Company 1100, Accounting Unit 1300, $152,000. (Animal Services) FI-R-0082-24 Approved Pass
  64. 8.H. Approval of Employee Compensation and Job Classification Adjustments (Public Works - Building & Zoning) FI-R-0086-24 Approved Pass
  65. 8.I. Memorandum of Understanding between the County of DuPage, Illinois and the DuPage County Regional Office of Education, for DuPage County to continue to provide medical and employment benefits to all eligible Regional Office of Education employees. FI-R-0087-24 Approved Pass
  66. 63 page break
  67. 9. BUDGET
  68. 9.A. Budget Preparations/Instructions - FY2025 Budget Letter and Instructions 24-1486 Approved Pass
  69. 9.B. Approval of the FY2025 Budget Calendar FI-R-0084-24 Approved Pass
  70. 9.C. Acceptance and Approval of the FY2025 DuPage County Financial Budget Policies FI-R-0085-24 Approved Pass
  71. 10. INFORMATIONAL
  72. A. Payment of Claims
  73. 10.A.1. 04-19-2024 Paylist 24-1324 Approved Pass
  74. 10.A.2. 04-23-2024 Paylist 24-1336 Approved Pass
  75. 10.A.3. 04-25-2024 Auto Debit Paylist 24-1348 Approved Pass
  76. 10.A.4. 04-26-2024 Paylist 24-1357 Approved Pass
  77. 10.A.5. 04-30-2024 Paylist 24-1390 Approved Pass
  78. 10.A.6. 05-03-2024 Paylist 24-1449 Approved Pass
  79. 10.A.7. 05-06-2024 Auto Debit Paylist 24-1456 Approved Pass
  80. 10.A.8. 05-07-2024 Paylist 24-1466 Approved Pass
  81. 10.A.9. 05-08-2024 Public Works Refunds Paylist 24-1480 Approved Pass
  82. B. Wire Transfers
  83. 10.B.1. 05-07-2024 Corvel Wire Transfer 24-1470 Approved Pass
  84. 10.B.2. 05-08-2024 Corvel Wire Transfer 24-1498 Approved Pass
  85. C. Appointments
  86. 10.C.1. Appointment of 15 Members to the Expanded Board of Review - See attached list. CB-R-0027-24 Approved Pass
  87. 10.C.2. Appointment of Robert Nogan to the Roselle Fire Protection District. CB-R-0028-24 Approved Pass
  88. 10.C.3. Appointment of Joseph Jurkovic to the West Chicago Mosquito Abatement District. CB-R-0029-24 Approved Pass
  89. D. Grant Proposal Notifications
  90. 10.D.1. GPN 013-24: CEBR DNA Grant PY24 - U.S. Department of Justice -Bureau of Justice Assistance - DuPage County Forensic Science Center - $348,564 (Sheriff's Office) 24-1419 Approved Pass
  91. 10.D.2. GPN 014-24: Donated Funds Initiative Grant PY25 - Illinois Department of Human Services - U.S. Department of Health and Human Services -$77,339 (State's Attorney's Office-Children's Center) 24-1420 Approved Pass
  92. 10.D.3. GPN 015-24: DCFS Children's Advocacy Center Grant PY25 - Children's Advocacy Centers of Illinois and DCFS - $346,126.73 (State's Attorney's Office-Children's Center) 24-1421 Approved Pass
  93. 10.D.4. GPN 016-24: DuPage County Adult Redeploy Illinois Programs SFY25 - Illinois Criminal Justice Information Authority - $441,974 (Probation and Court Services) 24-1422 Approved Pass
  94. 10.D.5. GPN 017-24: Veterans Treatment Court Innovations Program - All Rise Justice for Vets - Bureau of Justice Assistance - $67,650 (Probation and Court Services) 24-1423 Approved Pass
  95. 10.D.6. GPN 018-24: DuPage Animal Friends FY24 Foundation Coordinator Grant for part-time Foundation Coordinator position - $5,000. (Animal Services) 24-0678 Approved Pass
  96. 11. OLD BUSINESS
  97. 12. NEW BUSINESS
  98. 13. ADJOURNMENT