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Finance Committee

May 28, 2024 ·5:00 PM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 65 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 3. PUBLIC COMMENT
  4. 3 Member Gustin arrived at 5:24 PM.
  5. 4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
  6. 5. APPROVAL OF MINUTES
  7. 5.A. Finance Committee - Regular Meeting - Tuesday, May 14, 2024 24-1548 Approved Pass
  8. 6. BUDGET TRANSFERS
  9. 6.A. Transfer of funds from 1100-4320-53090 (other professional services) to 1100-4320-51040 (employee medical & hospital insurance), in the amount of $7,500, to cover employee medical and hospital costs that were not budgeted for in FY2024. (Recorder G.I.S.) 24-1607 Approved Pass
  10. 6.B. Transfer of funds from 1100-4310-53807 (subscription IT arrangements) to 1100-4310-54107 (software), in the amount $96,000, to move funds to a Capital Account - Software line for fixed invoices for server hosting services in the Recorder's Office. (Recorder Document Storage) 24-1608 Approved Pass
  11. 6.C. Transfer of funds from 1100-4310-50010 (overtime) to 1100-4310-51000 (benefit payments), in the amount of $400, to cover amount of benefit payments that are over the budgeted amount for FY2024. (Recorder Document Storage) 24-1610 Approved Pass
  12. 6.D. Transfer of funds from 1000-1120-50000 (regular salaries) to 1000-1120-50010 (overtime), in the amount of $30,000, to cover additional overtime in the current fiscal year. (Human Resources) 24-1611 Approved Pass
  13. 6.E. Transfer of funds from 1000-1150-50000 (regular salaries) to 1000-1150-50010 (overtime), in the amount of $7,500, to cover future overtime expenses in the mailroom due to current staffing shortage and coverage for remainder of FY2024. 24-1612 Approved Pass
  14. 7. PROCUREMENT REQUISITIONS
  15. A. Finance - Chaplin
  16. 7.A.1. Recommendation for the approval of a contract purchase order issued to Alliant Insurance Services, Inc., to provide commercial insurance brokerage services to the County, for the Finance Department, for the period of June 1, 2024 through May 31, 2027, for a contract total amount not to exceed $234,000, per RFP # 24-048-FIN. FI-P-0016-24 Approved Pass
  17. B. Development - Tornatore
  18. 7.B.1. An Ordinance to Amend Chapter 3 - Alcoholic Liquor of the DuPage County Code DC-O-0033-24 Approved Pass
  19. 7.B.2. An Ordinance to Amend Chapter 4 of the DuPage County Code DC-O-0034-24 Approved Pass
  20. C. Economic Development - LaPlante
  21. 7.C.1. Increase purchase order 6457-0001 SERV, issued to Turning Pointe Autism Foundation, in the amount of $139,441, a 156.43% increase, for a new contract amount of $228,582, and extend the contract through May 31, 2025. This will allow the vendor to successfully continue serving youth in DuPage County with Workforce Innovation & Opportunity Grant funding. (Workforce Development) ED-CO-0001-24 Approved Pass
  22. 7.C.2. Increase purchase order 6027-0001 SERV, issued to Parents Alliance Employment Project, in the amount of $123,925, a 50% increase, for a new contract amount of $371,775, and extend the contract through September 30, 2025, to continue to successfully serve in-school-youth in DuPage County. (Workforce Development) ED-CO-0002-24 Approved Pass
  23. 7.C.3. Increase purchase order 6028-0001 SERV, issued to Parents Alliance Employment Project, in the amount of $434,123, a 68.34% increase, for a new contract amount of $1,069,409, and extend the contract through September 30, 2025, to continue to successfully serve out-of-school youth in DuPage County. (Workforce Development) ED-CO-0003-24 Approved Pass
  24. 23 page break
  25. D. Judicial and Public Safety - Evans
  26. 7.D.1. Recommendation for the approval of an amendment to purchase order 5757-0001-SERV, for a contract issued to Flock Group, Inc., for the purchase of flock falcon cameras, to increase the contract in the amount of $17,500, resulting in an amended contract total amount not to exceed $280,000, an increase of 6.67%. (Sheriff's Office) JPS-CO-0004-24 Approved Pass
  27. 7.D.2. Recommendation for the approval of a contract to JusticeText, Inc., for the purchase of audiovisual evidence management software licenses, for the Public Defender’s Office, for the period July 1, 2024 through June 30, 2025, for an amount not to exceed $45,000. Per 55 ILCS 5/5-1022(c) not suitable for competitive bids - Sole Source. (Public Defender's Office) JPS-P-0016-24 Approved Pass
  28. E. Public Works - Garcia
  29. 7.E.1. Recommendation for the approval of a contract to Weatherproofing Technologies, Inc., for annual roof inspection, maintenance, and minor repair, as needed for campus roofs, for Facilities Management, for the period of May 29, 2024 through October 31, 2026, for a total contract amount not to exceed $289,469.22. Contract pursuant to the Intergovernmental Cooperation Act – Omnia Partners Contract #R230404. FM-P-0023-24 Approved Pass
  30. 7.E.2. Recommendation for the approval of a contract to Clark Dietz, Inc., to provide Professional Engineering & Design Services, for the installation of new photovoltaic systems at the 421 & 501 buildings, and on-call engineering & design services for the County campus, for Facilities Management, for the period May 28, 2024 through November 30, 2025, for a total contract amount not to exceed $68,400. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. (Partial EECBG Funded) FM-P-0024-24 Approved Pass
  31. F. Transportation - Ozog
  32. 7.F.1. Recommendation for the approval of a contract to Traffic Control Corporation, for annual maintenance and support services for the Division of Transportation’s Centracs ATMS software system, for the period July 1, 2024 through June 30, 2025, for a contract total not to exceed $36,052. Per 55 ILCS 5/5-1022 (c) "not suitable for competitive bids". (Sole Source-Proprietary Software Maintenance and Support). DT-P-0037-24 Approved Pass
  33. 7.F.2. Recommendation for the approval of a contract to Collins Engineers, Inc., to provide Professional Bridge Inspection Services for various locations upon request, Section 24-BRDGE-09-EG, for the period May 28, 2024 through May 31, 2026, for a contract total amount of $250,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. DT-P-0038-24 Approved Pass
  34. 7.F.3. Recommendation for the approval of a contract to Morton Salt, Inc. to furnish and deliver bulk rock salt, as needed for the Division of Transportation, for the period June 1, 2024 through May 31, 2025, for a contract total amount of $1,108,500; per lowest responsible bid. DT-R-0021-24 Approved Pass
  35. 7.F.4. Intergovernmental Agreement between the County of DuPage and York Township to extend road resurfacing beyond County Right-of-Way on multiple side streets along Meyers Road, within the Township. County to be reimbursed $6,333.53. DT-R-0022-24 Approved Pass
  36. 8. FINANCE RESOLUTIONS
  37. 8.A. Additional appropriation for the Illinois State Opioid Response Criminal Justice Medication-Assisted Treatment Integration Grant PY23, MOU Number 2023-102, Company 5000, Accounting Unit 4496, from $75,000 to $105,000, an increase of $30,000. (Sheriff's Office) FI-R-0088-24 Approved Pass
  38. 8.B. Acceptance and appropriation of additional funding for the Illinois Department of Human Services (IDHS) Supportive Housing Grant PY24 inter-governmental agreement No. FCSCH00352, Company 5000 - Accounting Unit 1760, from $154,180 to $167,996, an increase of $13,816. (Community Services) FI-R-0089-24 Approved Pass
  39. 8.C. Resolution Authorizing the Addition of One (1) Full-Time Headcount to the Staff of the Building & Zoning Department for the Position of Zoning Administration Coordinator. FI-R-0090-24 Approved Pass
  40. 8.D. Resolution to approve a payment to Downers Grove Area Fish, in the amount of $50,000, for funding approved under the Infrastructure Investment Grant Program (Round 1). (ARPA ITEM) FI-R-0091-24 Approved Pass
  41. 40 page break
  42. 9. INFORMATIONAL
  43. A. Payment of Claims
  44. 9.A.1. 05-10-2024 Paylist 24-1514 Approved Pass
  45. 9.A.2. 05-10-2024 Auto Debit Paylist 24-1516 Approved Pass
  46. 9.A.3. 05-14-2024 Paylist 24-1538 Approved Pass
  47. 9.A.4. 05-17-2024 Paylist 24-1584 Approved Pass
  48. 9.A.5. 05-17-2024 Auto Debit 24-1591 Approved Pass
  49. 9.A.6. 05-21-2024 Paylist 24-1600 Approved Pass
  50. 9.A.7. 05-22-2024 Polling Place Paylist 24-1615 Approved Pass
  51. B. Wire Transfers
  52. 9.B.1. 05-13-2024 IDOR Wire Transfer 24-1515 Approved Pass
  53. C. Grant Proposal Notifications
  54. 9.C.1. GPN 019-24 Low Income Home Energy Assistance Program (LIHEAP) Grant PY25, Illinois Department of Commerce and Economic Opportunity, U.S. Department of Health and Human Services - $3,487,312. (Community Services) 24-1574 Approved Pass
  55. 9.C.2. GPN 020-24 Low Income Home Energy Assistance Program (LIHEAP) State Supplemental Grant PY25, Illinois Department of Commerce and Economic Opportunity - $3,681,051. (Community Services) 24-1575 Approved Pass
  56. 9.C.3. GPN 021-24 Weatherization DOE Grant PY25, Illinois Department of Commerce and Economic Opportunity, U.S. Department of Energy - $734,681. (Community Services) 24-1576 Approved Pass
  57. 9.C.4. GPN 022-24 Weatherization HHS Grant PY25, Illinois Department of Commerce and Economic Opportunity, U.S. Department of Health and Human Services - $967,886. (Community Services) 24-1577 Approved Pass
  58. 9.C.5. GPN 023-24 Weatherization State Grant PY25, Illinois Department of Commerce and Economic Opportunity - $426,227. (Community Services) 24-1578 Approved Pass
  59. 10. DISCUSSION
  60. 10.A. Travel Agency Discussion
  61. 10.B. County Credit Card Discussion
  62. 10.C. Budget Survey Discussion
  63. 11. OLD BUSINESS
  64. 12. NEW BUSINESS
  65. 13. ADJOURNMENT