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Finance Committee

June 11, 2024 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 58 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 3. PUBLIC COMMENT
  4. 3 Member Ozog arrived at 8:07 AM.
  5. 4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
  6. 5. APPROVAL OF MINUTES
  7. 5.A. Finance Committee - Regular Meeting - Tuesday, May 28, 2024 24-1708 Approved Pass
  8. 6. BUDGET TRANSFERS
  9. 6.A. Budget Transfers 06-11-2024 - Various Companies and Accounting Units FI-R-0096-24 Approved Pass
  10. 7. PROCUREMENT REQUISITIONS
  11. A. Finance - Chaplin
  12. 7.A.1. Recommendation for the approval of a contract purchase order issued to Riverdale Travel, to provide a travel management service system for all DuPage County employees, for the period of June 12, 2024 through June 30, 2025, for a contract total amount not to exceed $307,088, per RFP # 24-046-FIN. FI-P-0015-24 Approved Pass
  13. 7.A.2. Recommendation for the approval of a contract purchase order issued to Midland Paper, to furnish and deliver copy and bond paper for all County departments, for the period of July 1, 2024 through November 30, 2025, for a contract total amount not to exceed $152,219.40, per lowest responsible bid # 24-071-FIN. FI-P-0017-24 Approved Pass
  14. 7.A.3. Recommendation for the approval of an amendment to purchase order 6778-0001 SERV, for a contract issued to Amazon Capital Services, for the purchase of office supplies and other miscellaneous items, to increase the contract in the amount of $10,000 to include two additional grant-funded lines for the 18th Judicial Circuit Court and Workforce Development, resulting in an amended contract total amount not to exceed $791,508, a 1.28% increase. FI-CO-0016-24 Approved Pass
  15. 7.A.4. Recommendation for the approval of an amendment to purchase order 7006-0001 SERV, for a contract issued to Titan Image Group, Inc., for the purchase of printed business envelopes for various departments, to increase the contract in the amount of $3,000 to include printing services for Public Works, resulting in an amended contract total amount not to exceed $35,995, a 9.09% increase. FI-CO-0017-24 Approved Pass
  16. B. Human Services - Schwarze
  17. 7.B.1. HS-P-0088A-23 Amendment to Resolution HS-P-0088-23, issued to WellSky Corporation for the purchase of additional software and training, for Community Services, for the period of November 1, 2023 through October 31, 2024, to increase the encumbrance in the amount of $7,330 for a new contract total of $51,050.48, a 16.77% increase. (6782-0001-SERV) 24-1682 Approved Pass
  18. 7.B.2. Recommendation for the approval of a contract purchase order issued to Professional Medical & Surgical Supply, Inc., to furnish and deliver Ostomy, Tracheostomy, Urological and Enteral supplies and services (Med B) and Enteral feeding formulas, for the DuPage Care Center, for the period July 30, 2024 through July 29, 2025, for a total contract not to exceed $58,000; under bid renewal #22-040-DCC, second of three one-year renewals. HS-P-0021-24 Approved Pass
  19. C. Public Works - Garcia
  20. 7.C.1. Recommendation for the approval of a contract to A Lamp Concrete Contractors, Inc., for Campus sidewalk repairs and improvements, for Facilities Management, for the period of June 11, 2024 through November 30, 2025, for a contract total amount not to exceed $2,730,447.30, per lowest responsible bid #24-063-FM. FM-P-0025-24 Approved Pass
  21. 7.C.2. Recommendation for the approval of a contract to Advantage Paving Solutions, Inc., for asphalt repairs at the 424 and 501 parking lots, for Facilities Management, for the period of June 11, 2024 through November 30, 2025, for a contract total amount not to exceed $436,065.52, per lowest responsible bid #24-062-FM. ($24,000 for the Coroner and $412,065.52 for Facilities Management) FM-P-0026-24 Approved Pass
  22. 7.C.3. Recommendation for the approval of a contract to Excel Electric, Inc., to install a medium voltage B-Feeder extension on the West campus, for Facilities Management, for the period of June 11, 2024 through November 30, 2024, for a contract total amount not to exceed $94,553; per lowest responsible bid #24-056-FM. FM-P-0027-24 Approved Pass
  23. 7.C.4. Recommendation for the approval of a contract to Ashland Door Solutions LLC, to provide door maintenance, door sales, and installation, as needed for County facilities, for Facilities Management, for the period of July 19, 2024 through July 18, 2025, for a contract total amount not to exceed $45,000; per renewal option under bid award #23-080-FM. First of three options to renew. FM-P-0028-24 Approved Pass
  24. 7.C.5. Memorandum of Agreement for the management of the U.S. Environmental Protection Agency Climate Pollution Reduction Grant Award. FM-R-0002-24 Approved Pass
  25. D. Stormwater - Zay
  26. 7.D.1. Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois and the Naperville Park District, for the Permeable Pavers at the Community Garden Plots Project, for an agreement not to exceed $60,000. SM-P-0014-24 Approved Pass
  27. 7.D.2. Recommendation for the approval of a contract issued to the Farnsworth Group, Inc., for On Call Drainage Professional Engineering Services, for Stormwater Management, for the period of June 11, 2024 through November 30, 2025, for a contract total not to exceed $60,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors). SM-P-0015-24 Approved Pass
  28. E. Transportation - Ozog
  29. 7.E.1. Recommendation for the approval of a contract to Hard Rock Concrete Cutters, Inc., for sidewalk saw cutting, as needed, for the Division of Transportation, for the period June 11, 2024 through June 10, 2025, for a contract total not to exceed $45,000; per Municipal Partnering Initiative bid #2022-23, second of three options to renew. DT-P-0039-24 Approved Pass
  30. 7.E.2. Recommendation for the approval of a contract to Mac’s Body Shop, Inc., for auto body repairs, for the period June 14, 2024 through June 30, 2025, as needed, for a contract total not to exceed $79,900, per lowest responsible bid # 23-071-DOT, first of three renewals. (Division of Transportation $29,900 and Sheriff’s Office $50,000). DT-P-0040-24 Approved Pass
  31. 7.E.3. Awarding Resolution issued to Sebert Landscaping, Company for the 2024-2025 Highway Vegetative Maintenance Program, Section 24-LSMTC-05-LS, for an estimated County cost of $484,297.50; per lowest responsible bid. DT-R-0024-24 Approved Pass
  32. 7.E.4. Awarding Resolution issued to Sebert Landscaping Company for the 2024-2025 Various Highway Landscaping Program, Section 24-HWYLS-02-LS, for an estimated County cost of $276,125; per lowest responsible bid. DT-R-0025-24 Approved Pass
  33. 7.E.5. Intergovernmental Agreement between the County of DuPage and Bloomingdale Township to extend road resurfacing beyond County Right-of-Way on multiple side streets along Swift Road, within the Township. County to be reimbursed $2,366.60. DT-R-0026-24 Approved Pass
  34. 8. FINANCE RESOLUTIONS
  35. 8.A. Additional appropriation for the Coroner's Fee Fund, Company 1300, Accounting Unit 4130, in the amount of $24,000. FI-R-0093-24 Approved Pass
  36. 8.B. Acceptance and appropriation of the Illinois Department of Healthcare and Family Services Access and Visitation Grant PY25 Intergovernmental Agreement No. 2025-55-024-IGA B, Company 5000 - Accounting Unit 1670, $102,000. (Community Services) FI-R-0094-24 Approved Pass
  37. 9. COUNTY BOARD RESOLUTIONS
  38. 9.A. Resolution establishing the DuPage County Disadvantaged, Minority, and Woman-Owned Business Enterprise Program. CB-R-0030-24 Approved Pass
  39. 10. INFORMATIONAL
  40. A. Payment of Claims
  41. 10.A.1. 05-24-2024 Auto Debit Paylist 24-1625 Approved Pass
  42. 10.A.2. 05-24-2024 Paylist 24-1628 Approved Pass
  43. 10.A.3. 05-31-2024 Paylist 24-1691 Approved Pass
  44. 10.A.4. 05-31-2024 Auto Debit Paylist 24-1692 Approved Pass
  45. 10.A.5. 06-04-2024 Paylist 24-1704 Approved Pass
  46. B. Wire Transfers
  47. 10.B.1. 05-24-2024 IDOR Additional Wire Transfer 24-1629 Approved Pass
  48. 10.B.2. 06-04-2024 IDOR Wire Transfer 24-1711 Approved Pass
  49. 11. OLD BUSINESS
  50. 12. NEW BUSINESS
  51. 13. EXECUTIVE SESSION
  52. 13.A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (2) - Collective Negotiating Matters
  53. 14. MATTERS REFERRED FROM EXECUTIVE SESSION
  54. 52 MOTION TO ENTER INTO EXECUTIVE SESSION
  55. 14.A. Authorization of a contract with Metropolitan Alliance of Police (MAP), Chapter 174. (Coroner's Office) FI-R-0097-24 Approved Pass
  56. 53 A motion was made by Member Tornatore and seconded by Member Yoo to enter into Executive Session. Upon a roll call vote, the motion passed. Ayes: Cahill, Chaplin, Childress, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, Zay Nays: Absent: Covert
  57. 15. ADJOURNMENT
  58. 56 ROLL CALL FOR ENTRY BACK INTO REGULAR SESSION