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Finance Committee

June 25, 2024 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 76 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 3. PUBLIC COMMENT
  4. 3 Member Covert arrived at 8:09 AM.
  5. 4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
  6. 5. APPROVAL OF MINUTES
  7. 5.A. Finance Committee - Regular Meeting - Tuesday, June 11, 2024 24-1786 Approved Pass
  8. 6. BUDGET TRANSFERS
  9. 6.A. Transfer of funds from 1100-1215-53820 (grant services) to 1100-1215-54107 (software), in the amount of $300,000, to align FY24 ARPA budget using new GASB rules for subscriptions that extend for more than one year. 24-1849 Approved Pass
  10. 6.B. Transfer of funds from 1000-1180-53828 (contingencies) to 1000-1750-53820 (grant services), in the amount of $74,666, to cover the purchase of a refrigerated van for HCS Family Services. 24-1850 Approved Pass
  11. 6.C. Budget Transfers 06-25-2024 - Various Companies and Accounting Units 24-1851 Approved Pass
  12. 7. PROCUREMENT REQUISITIONS
  13. A. ETSB - Schwarze
  14. 7.A.1. Resolution approving the sale of surplus items, legacy APX7000 portable radios, from the County of DuPage on behalf of the Emergency Telephone System Board of DuPage County to the Board of Trustees of Illinois State University on behalf of Illinois State University, Emergency Management. ETS-R-0045-24 Approved Pass
  15. 14 page break
  16. B. Human Services - Schwarze
  17. 7.B.1. Recommendation for the approval of a contract issued to Benevate, Inc. D/B/A Neighborly Software, for the purchase of a grants management software system, for Community Development, for the period of July 1, 2024 through June 30, 2025, for a contract total of $45,000, per renewal of RFP # 21-011-CD, third and final renewal. (Community Services) HS-P-0022-24 Approved Pass
  18. 7.B.2. Recommendation for the approval of a contract purchase order issued to The Standard Companies, for trash can liners, for the DuPage Care Center, for the period July 14, 2024 through July 13, 2025, for an amount not to exceed $75,000, under bid renewal #21-036-FM, second of two one-year optional renewals. HS-P-0023-24 Approved Pass
  19. 7.B.3. Recommendation for the approval of a contract purchase order to Equipment International Ltd., for aseptic barrier washer extractors, for the DuPage Care Center, for the period June 26, 2024 through November 30, 2024, for an amount not to exceed $260,090, per bid #24-067-FM. (Partially grant funded - $200,000 to be reimbursed, per grant SD230048) HS-P-0024-24 Approved Pass
  20. C. Judicial and Public Safety - Evans
  21. 7.C.1. Recommendation for the approval of a change order amending purchase order 5308-0001 SERV, issued to Logicalis, Inc., for management of the remote Disaster Recovery environment, to increase the purchase order in an amount of $24,474.54, resulting in an amended purchase order total amount of $1,104,525.22, a cumulative increase of 3.26%. (Clerk of the Circuit Court) JPS-CO-0006-24 Approved Pass
  22. 7.C.2. Amendment to Purchase Order 2846-0001 SERV, issued to Journal Technologies, Inc., for a case management system, to increase contract in the amount of $12,676.38 for additional licenses, for a new contract total amount of $892,725.76, an increase of 1.44%. (Public Defender’s Office) JPS-CO-0007-24 Approved Pass
  23. 7.C.3. Recommendation for the approval of a contract purchase order issued to Insight Public Sector, Inc., for the purchase of Getac Convertible Tablets, batteries, and chargers, for the Sheriff's Office, for the period of June 25, 2024 through June 24, 2025, for a contract total amount not to exceed $47,819. Per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act", Omnia Partners #23-6692-03. (Sheriff's Office) JPS-P-0017-24 Approved Pass
  24. 7.C.4. Recommendation for the approval of a contract issued to Diana Hightower, for Coordinator of the Family Violence Coordinating Council, for the period of July 1, 2024 through June 30, 2025, for a total contract amount of $40,320. Grant funded. (18th Judicial Circuit Court) JPS-P-0018-24 Approved Pass
  25. 7.C.5. Authorization of a Memorandum of Understanding between the Illinois Law Enforcement Alarm System (ILEAS) and the County of DuPage. (Office of Homeland Security and Emergency Management) JPS-R-0013-24 Approved Pass
  26. D. Public Works - Garcia
  27. 7.D.1. Recommendation to award a contract to Enerwise Global Technologies, LLC, for participation in the Demand Response Program, contract for called emergency events, for approximately $31,773, for the period of June 1, 2024 through May 31, 2025, per renewal option under RFP-23-012-FM. First option to renew. (Revenue paid to County) FM-P-0029-24 Approved Pass
  28. 7.D.2. Recommendation for the approval of a contract to Mid-American Water, to furnish and deliver Waterous Pacer Hydrants on an as-needed basis, for the DuPage County Public Works Underground Maintenance Department, for the period of June 26, 2024 to June 25, 2025, for a total contract amount not to exceed $62,500, per lowest responsible bid #24-078-PW. PW-P-0013-24 Approved Pass
  29. 7.D.3. Recommendation for the approval of a contract to Stewart Spreading, for the daily removal and land application of biosolids from both the Woodridge Greene Valley Wastewater Treatment Plant and the Knollwood Wastewater Treatment Plant, for the period of October 1, 2024 to September 30, 2028, for a total contract amount not to exceed $2,095,000, per most qualified offer, per bid #19-148-PW, first of two 4-year options to renew. PW-P-0014-24 Approved Pass
  30. 7.D.4. Resolution approving a consulting and cured-in-place pipe credit agreement with Insituform Technologies, USA, LLC, in connection with the County's OMNIA contract(s) for trenchless rehabilitation and maintenance of pipeline infrastructure. PW-R-0005-24 Approved Pass
  31. 30 A motion was made by Member Krajewski and seconded by Member Galassi to combine items 8.E. and 8.F. under Finance Resolutions. Upon a voice vote, the motion passed.
  32. E. Technology - Yoo
  33. 7.E.1. Recommendation for the approval of an amendment to purchase order 6956-0001 SERV, issued to Toshiba Business Solutions, for multi-functional device equipment, supplies, software and service solutions, to increase the contract in the amount of $261,678.69, to add a lease and usage line for ETSB and increase the lease and usage amounts for the Sheriff's Office, resulting in an amended contract total amount not to exceed $1,761,678.69, an increase of 17.45%. TE-CO-0001-24 Approved Pass
  34. 7.E.2. Recommendation for the approval of a contract to AT&T Mobility II LLC d/b/a AT&T Mobility - National Act, to provide wireless services including basic cellular voice, smart phones, wireless data, and push-to-talk, for County departments, for the period of July 25, 2024 through July 24, 2027, for a contract total amount not to exceed $1,481,535, per the Intergovernmental Agreement between the County of DuPage and National Association of State Procurement Officers (NASPO) Master Agreement #149. This contract is subject to two (2) additional twelve (12) month renewals. TE-P-0008-24 Approved Pass
  35. F. Transportation - Ozog
  36. 7.F.1. Recommendation for the approval of a contract to Snap-on Industrial, to furnish and deliver Snap-on tools and diagnostic equipment, as needed, for the Division of Transportation, for the period of July 1, 2024 through June 30, 2025, for a contract total not to exceed $30,000. Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell contract # 121223). DT-P-0041-24 Approved Pass
  37. 7.F.2. Recommendation for the approval of a contract purchase order to Auto Tech Centers, Inc., to furnish and deliver Goodyear tires, as needed for the Division of Transportation, for the period July 1, 2024 through June 30, 2025, for a contract total not to exceed $175,000. Contract pursuant to the Intergovernmental Cooperation Act (NASPO Contract #24155). DT-P-0042-24 Approved Pass
  38. 7.F.3. Recommendation for the approval of a contract to H.W. Lochner, Inc., to provide Professional Concept and Phase I Engineering Services, to the Division of Transportation, for the 31st Street multiuse path- from Highland Avenue to Meyers Road, Section 11-00201-02-BT, for a contract total not to exceed $358,415.10. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/et seq. DT-P-0043-24 Approved Pass
  39. 7.F.4. Recommendation for the approval of a contract to EXP U. S. Services, Inc., to provide Professional Preliminary and Design Engineering Services, as needed, for the Division of Transportation, Section 24-DEENG-06-EG , for the period of June 25, 2024 through October 31, 2027, for a contract total not to exceed $1,500,000. Professional Services (Architects, Engineers & Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. DT-P-0044-24 Approved Pass
  40. 8. FINANCE RESOLUTIONS
  41. 8.A. Acceptance and appropriation of interest earned on investment for the DuPage Animal Friends Phase II Capital Project Grant, Company 5000, Accounting Unit 1310, $142,082. (Animal Services) FI-R-0099-24 Approved Pass
  42. 8.B. Acceptance and appropriation of the Violent Crime Victims Assistance Program Special Project Grant PY25, Agreement No. 25-0620, Company 5000, Accounting Unit 6620, $38,325. (State's Attorney's Office) FI-R-0100-24 Approved Pass
  43. 8.C. Acceptance and appropriation of the Illinois Home Weatherization Assistance Program HHS Grant PY25 Inter-Governmental Agreement No. 24-221028, Company 5000, Accounting Unit 1430, $967,886. (Community Services) FI-R-0101-24 Approved Pass
  44. 8.D. Acceptance and appropriation of the Low-Income Home Energy Assistance Program (LIHEAP) State Grant PY25, Company 5000, Accounting Unit 1495, $3,681,051. (Community Services) FI-R-0102-24 Approved Pass
  45. 8.E. Acceptance of an extension of time and modification of funding allocation for the Illinois Department of Commerce and Economic Opportunity (ILDCEO) Low-Income Home Energy Assistance Program (LIHEAP) HHS Supplemental Grant PY23 Inter-Governmental Agreement No. 23-274028, Company 5000, Accounting Unit 1420. (Community Services) FI-R-0103-24 Approved Pass
  46. 8.F. Acceptance of an extension of time for the Illinois Department of Commerce and Economic Opportunity (ILDCEO) Low-Income Home Energy Assistance Program (LIHEAP) HHS Grant PY23 Inter-Governmental Agreement No. 23-224028, Company 5000, Accounting Unit 1420. (Community Services) FI-R-0104-24 Approved Pass
  47. 8.G. Resolution to formalize an existing agreement between the County of DuPage and the DuPage County Regional Office of Education, for the use of ARPA funds for the Student Apprenticeship Program, in the amount of $95,558.70. (ARPA ITEM) FI-R-0105-24 Approved Pass
  48. 8.H. Resolution to formalize an existing agreement between the County of DuPage and the DuPage County Regional Office of Education, for the use of ARPA funds for the Truancy Program, in the amount of $108,753.29. (ARPA ITEM) FI-R-0106-24 Approved Pass
  49. 8.I. Approval of an amendment to the grant agreement between the County of DuPage and Choose DuPage for tourism-related feasibility studies. (ARPA ITEM) FI-R-0107-24 Approved Pass
  50. 8.J. Approval of additional funds for the Local Food Pantry Infrastructure Investment Program (Round 2), to increase funding from $500,000 to an amount not to exceed $551,479.02. (ARPA INTEREST) FI-R-0108-24 Approved Pass
  51. 8.K. Approval of a payment to HCS Family Services, for the purchase of a refrigerated van, in the amount of $74,665.03. FI-R-0109-24 Approved Pass
  52. 8.L. Placing Names on Payroll (Human Resources) FI-R-0095-24 Approved Pass
  53. 8.M. Appointment of the Director of Transportation FI-R-0110-24 Approved Pass
  54. 8.N. Approval of Employee Compensation and Job Reclassification Adjustments (Public Works) FI-R-0098-24 Approved Pass
  55. 9. INFORMATIONAL
  56. A. Payment of Claims
  57. 9.A.1. 06-07-2024 Paylist 24-1764 Approved Pass
  58. 9.A.2. 06-07-2024 Auto Debit Paylist 24-1767 Approved Pass
  59. 9.A.3. 06-11-2024 Paylist 24-1779 Approved Pass
  60. 9.A.4. 06-14-2024 Paylist 24-1833 Approved Pass
  61. 9.A.5. 06-17-2024 Auto Debit Paylist 24-1837 Approved Pass
  62. 9.A.6. 06-18-2024 Paylist 24-1843 Approved Pass
  63. B. Wire Transfers
  64. 9.B.1. 06-05-2024 Corvel Wire Transfer 24-1730 Approved Pass
  65. C. Appointments
  66. 9.C.1. Appointment of Daniel Mejdrech to the Lisle-Woodridge Fire Protection District. CB-R-0031-24 Approved Pass
  67. 9.C.2. Appointment of Michael Cabrera to the West Chicago Fire Protection District. CB-R-0032-24 Approved Pass
  68. D. Grant Proposal Notifications
  69. 9.D.1. GPN 024-24: DCEO Equipment Replacement Grant, Illinois Department of Commerce & Economic Opportunity (DCEO) - $200,000. (DuPage Care Center) 24-1823 Approved Pass
  70. 9.D.2. GPN 025-24: Illinois Department of Commerce & Economic Opportunity, Department of Labor, Workforce Innovation & Opportunity Act Grant (WIOA) PY24, $5,408,075. (Human Resources, Workforce Development Division) 24-1814 Approved Pass
  71. 9.D.3. GPN 026-24: FY 2025-2027 Local Highway Safety Improvement Program (HSIP)- Illinois Department of Transportation-Federal Highway Administration- $2,250,000 (Division of Transportation). Funding will be used for improvements along 63rd Street to address safety issues at the intersections, relieve congestion and improve riding surface. 24-1791 Approved Pass
  72. 10. PRESENTATIONS
  73. 72 FY2024 General Fund Update
  74. 11. OLD BUSINESS
  75. 12. NEW BUSINESS
  76. 13. ADJOURNMENT