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Finance Committee

July 9, 2024 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 64 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 2 A motion was made by Member Cahill and seconded by Member Garcia to allow for remote participation. Upon a voice vote, the motion passed.
  4. 3. PUBLIC COMMENT
  5. 4. VICE CHAIR'S REMARKS - VICE CHAIR KRAJEWSKI
  6. 4 Member Childress arrived at 8:02 AM. Chair Chaplin remotely joined at 8:05 AM.
  7. 5. APPROVAL OF MINUTES
  8. 5.A. Finance Committee - Regular Meeting - Tuesday, June 25, 2024 24-1907 Approved Pass
  9. 6. BUDGET TRANSFERS
  10. 6.A. Budget Transfers 07-09-2024 - Various Companies and Accounting Units FI-R-0122-24 Approved Pass
  11. 7. PROCUREMENT REQUISITIONS
  12. A. Finance - Chaplin
  13. 7.A.1. Recommendation for the approval of a contract to Edward Hospital D/B/A Edward Occupational Health, to provide health-related services including, TB tests, chest x-rays, drug screens, and functional job screens, for Human Resources, for the period of July 18, 2024 through July 17, 2025, for a contract total amount of $22,948, per bid # 24-055-HR, initial contract with three optional renewals. (Human Resources) 24-1854 Approved Pass
  14. B. Human Services - Schwarze
  15. 7.B.1. HS-P-0079A-23 - Amendment to Resolution HS-P-0079-23 issued to Healthy Air Heating & Air, Inc., to provide architectural weatherization labor and materials for the Weatherization Program, for the period October 30, 2023 through November 30, 2024, to increase encumbrance in the amount of $40,000, for a new contract total amount of $305,567, a 15.06% increase. (6791-0001 SERV) (Community Services) 24-1928 Approved Pass
  16. 7.B.2. Recommendation for the approval of a contract purchase order issued to Keurig Dr. Pepper/The American Bottling Company, for beverages and fountain drinks, for the DuPage Care Center and Cafes on County Campus, for the period July 30, 2024 through July 29, 2025, for a contract amount not to exceed $30,600; under bid renewal #22-056-DCC, second of three one-year optional renewals. HS-P-0025-24 Approved Pass
  17. 7.B.3. Recommendation for the approval of a contract purchase order to Alpha Baking Company, to furnish and deliver assorted sliced breads, rolls & sandwich buns for the DuPage Care Center and Cafes on County Campus, for the period August 5, 2024 through August 4, 2025, for a contract total not to exceed $43,200; under bid renewal #22-055-DCC, second of three one-year optional renewals. HS-P-0026-24 Approved Pass
  18. 7.B.4. Recommendation for the approval of a contract purchase order issued to Medline Industries, Inc., to furnish and deliver various linens, for the DuPage Care Center, for the period August 10, 2024 through August 9, 2025, for a contract total not to exceed $72,000. Contract pursuant to the Intergovernmental Cooperation Act OMNIA Partners Cooperative Contract #2021003157. HS-P-0027-24 Approved Pass
  19. C. Judicial and Public Safety - Evans
  20. 7.C.1. Recommendation for the approval of a contract purchase order issued to CloudGavel, LLC, for the implementation and annual service of the Warrant Management System, for the Sheriff's Office, for the period of July 10, 2024 through July 9, 2029, for a contract total amount not to exceed $652,500; per bid 24-075-SHF. (Sheriff's Office) JPS-P-0019-24 Approved Pass
  21. 7.C.2. Recommendation for the approval of a contract to Lauren McLaughlin, as a Recovery Coach Coordinator to work with Serenity House and PATH to Recovery, Coaches, Probation, and other Stakeholders to provide services to the participants in the program, for the period July 9, 2024 through July 8, 2025, for a contract total amount not to exceed $37,500. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-353(1)(b). (Probation and Court Services) (Grant Funded) JPS-P-0020-24 Approved Pass
  22. 20 page break
  23. D. Public Works - Garcia
  24. 7.D.1. Recommendation for the approval of a contract to Fox Valley Fire & Safety Company, for preventative maintenance, testing and repair of the Non-Edwards System Technology Fire Alarm and Life Safety Systems for County facilities, for the period of August 28, 2024 through August 27, 2025, for a total contract amount not to exceed $117,500 ($95,000 for Facilities Management, $1,500 for Animal Services, $10,000 for Division of Transportation, $11,000 for Public Works), per renewal option under bid award #22-080-FM. Second of three options to renew. FM-P-0030-24 Approved Pass
  25. 7.D.2. Recommendation for the approval of a contract to Joseph J. Henderson and Son, Inc., for the rehabilitation of the Woodridge Greene Valley Wastewater Treatment Plant headworks and grit removal process, for the period of July 9, 2024 to November 30, 2026, for a total contract amount not to exceed $18,869,424.90; per lowest responsible bid # 22-191-PW. PW-P-0015-24 Approved as amended Pass
  26. 7.D.3. An ordinance regulating parking facilities for Electric Vehicles on the DuPage County campus. PW-O-0003-24 Approved Pass
  27. E. Stormwater - Zay
  28. 7.E.1. Recommendation for the approval of a contract with BME Electric Inc., for the purchase of a diesel emergency engine generator for the Armstrong Park Flood Control Facility, for the Stormwater Management Department, for the period of July 9, 2024 through November 30, 2025, for a contact total amount not to exceed $153,224; per lowest responsible bid # 24-069-SWM. SM-P-0016-24 Approved Pass
  29. 7.E.2. AGREEMENT BETWEEN THE COUNTY OF DUPAGE, ILLINOIS AND GASPEREC ELBERTS CONSULTING, LLC. FOR PROFESSIONAL LAND SURVEYING SERVICES FOR HYDRAULIC MODELING AND FLOODPLAIN MAPPING ASSISTANCE SM-P-0017-24 Approved Pass
  30. 7.E.3. Recommendation for the approval of a contract with Martam Construction, Inc., for the Luther High Ridge Flood Relief Project, for the Stormwater Management Department, for the period July 9, 2024 through November 30, 2028, for a contract total amount not to exceed $1,580,699.20; per lowest responsible bid # 24-072-SWM. (PARTIAL ARPA ITEM) SM-P-0018-24 Approved Pass
  31. 7.E.4. Recommendation for the approval of an Easement Agreement between the Forest Preserve District of DuPage County and the County of DuPage, for a storm sewer within York/High Ridge Forest Preserve, for a total not to exceed $41,677.38. SM-P-0019-24 Approved Pass
  32. 8. FINANCE RESOLUTIONS
  33. 8.A. Acceptance and appropriation of the Illinois Home Weatherization Assistance Program (IHWAP) State Grant PY25 Inter-Governmental Agreement no. 25-251028, Company 5000 - Accounting Unit 1490, in the amount of $426,227. (Community Services) FI-R-0112-24 Approved Pass
  34. 8.B. Acceptance and appropriation of the ILDCFS Children's Advocacy Center Grant PY25 - Intergovernmental Agreement No. 3871779025, Company 5000 - Accounting Unit 6580, $346,127. (State's Attorney's Office) FI-R-0113-24 Approved Pass
  35. 8.C. Acceptance and appropriation of the Victims of Crime Act - Child Advocacy Center Services Program Grant PY25 - Agreement No. 222003, Company 5000 - Accounting Unit 6600, $67,740. (State's Attorney's Office) FI-R-0114-24 Approved Pass
  36. 8.D. Acceptance and appropriation of the Illinois Family Violence Coordinating Council Grant PY25 - Intergovernmental Agreement No. 322518, Company 5000 - Accounting Unit 6000, $49,000. (18th Judicial Circuit Court) FI-R-0115-24 Approved Pass
  37. 8.E. Acceptance and appropriation of the Illinois Department of Human Services Supportive Housing Program Grant PY25 Inter-Governmental Agreement no. FCSDH00352, Company 5000 - Accounting Unit 1760, $154,180. (Community Services) FI-R-0116-24 Approved Pass
  38. 8.F. Acceptance and appropriation of the Tobacco Enforcement Program Grant PY25 - Intergovernmental Agreement No. 43CDZ03636, Company 5000 - Accounting Unit 4495, $7,172. (Sheriff's Office) FI-R-0117-24 Approved Pass
  39. 8.G. Acceptance and appropriation of the Donated Funds Initiative Program Grant PY25 - Intergovernmental Agreement No. FCSDJ00210, Company 5000 - Accounting Unit 6560, $103,119. (State's Attorney's Office) FI-R-0118-24 Approved Pass
  40. 8.H. Acceptance and appropriation of additional funding for the Illinois Home Weatherization Assistance Program DOE-BIL Grant FY23 Inter-Governmental Agreement no. 23-461028, Company 5000 - Accounting Unit 1400, from $1,074,096 to $1,982,773; an increase of $908,677. (Community Services) FI-R-0119-24 Approved Pass
  41. 8.I. Amendment to Resolution FI-R-0028-24 for the addition of certain specifications/scope(s) of work for trenchless rehabilitation and maintenance of pipeline infrastructure. FI-R-0120-24 Approved Pass
  42. 8.J. Approval of Employee Compensation and Job Classification Adjustments. (Human Resources) FI-R-0121-24 Approved Pass
  43. 8.K. Approval of the 2025 Holiday Schedule. (Human Resources) FI-R-0125-24 Approved Pass
  44. 9. INFORMATIONAL
  45. A. Payment of Claims
  46. 9.A.1. 06-21-2024 Paylist 24-1874 Approved Pass
  47. 9.A.2. 06-25-2024 Paylist 24-1892 Approved Pass
  48. 9.A.3. 06-27-2024 Auto Debit Paylist 24-1934 Approved Pass
  49. 9.A.4. 06-28-2024 Paylist 24-1941 Approved Pass
  50. 9.A.5. 07-02-2024 Paylist 24-1965 Approved Pass
  51. B. Wire Transfers
  52. 9.B.1. 06-26-2024 7000, 7100, 8700 Wire Transfers 24-1877 Approved Pass
  53. C. Appointments
  54. 9.C.1. Appointment of Jim Jarog to the Zoning Board of Appeals. CB-R-0033-24 Approved Pass
  55. 9.C.2. Appointment of Michael Maher to the Wheaton Mosquito Abatement District. CB-R-0034-24 Approved Pass
  56. 9.C.3. Appointment of John Retondo to the Regional Transportation Authority. CB-R-0035-24 Approved Pass
  57. 9.C.4. Appointment of John Fennell to the Yorkfield Fire Protection District. CB-R-0036-24 Approved Pass
  58. 56 page break
  59. 10. PRESENTATIONS
  60. 10.A. Human Resources Update
  61. 10.B. ARPA Reallocation Presentation
  62. 11. OLD BUSINESS
  63. 12. NEW BUSINESS
  64. 13. ADJOURNMENT