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Finance Committee

September 24, 2024 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 78 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 2 MOTION TO ALLOW FOR REMOTE PARTICIPATION
  4. 3. PUBLIC COMMENT
  5. 3 A motion was made by Member DeSart and seconded by Member Evans to allow for remote participation. Upon a voice vote, the motion passed.
  6. 4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
  7. 5. APPROVAL OF MINUTES
  8. 5.A. Finance Committee - Regular Meeting - Tuesday, September 10, 2024 24-2498 Approved Pass
  9. 6. BUDGET TRANSFERS
  10. 6.A. Transfer of funds from 1100-4310-53090 (other professional services) to 1100-4310-54100 (IT equipment), in the amount of $40,000, to cover the expense of purchasing a wide format printer to replace current printer. (Recorder's Office) 24-2532 Approved Pass
  11. 6.B. Transfer of funds from 1000-1180-53828 (contingencies) to 1000-1001-54120-4220 (automotive equipment - County), in the amount of $4,812, to move funds from General Fund Contingencies to County Board to cover the cost of retrofitting a County Clerk - Elections vehicle. (County Clerk - Elections) 24-2551 Defeated Fail
  12. 6.C. Budget Transfers 09-24-2024 - Various Companies and Accounting Units 24-2552 Approved Pass
  13. 7. PROCUREMENT REQUISITIONS
  14. A. Finance - Chaplin
  15. 7.A.1. Recommendation for the approval of a blanket purchase order, issued to Driftwood Hospitality Management (Springfield, IL), for direct billing of hotel stay of County employees on County business, for a credit limit not to exceed $15,000. Per DuPage County Procurement Ordinance, Section 2-357(2) – County Board will establish a credit account for direct billing of employees' stay on an as-needed basis. 24-2557 Approved Pass
  16. 7.A.2. Recommendation for the approval of a blanket purchase order, issued to Candlewood Suites (Springfield, IL), for direct billing of hotel stay of County employees on County business, for a credit limit not to exceed $15,000. Per DuPage County Procurement Ordinance, Section 2-357(2) – County Board will establish a credit account for direct billing of employees' stay on an as-needed basis. 24-2558 Approved Pass
  17. 7.A.3. Recommendation for the approval of a purchase order issued to Nugent Consulting Group, LLC, to provide risk management consulting services, for the Finance Department, for the period of October 1, 2024 through November 30, 2025, for a contract total amount not to exceed $65,000; per RFP # 24-098-FIN. FI-P-0018-24 Approved Pass
  18. B. Development - Tornatore
  19. 7.B.1. Change Order to County Contract 4673-0001 SERV, issued to Accela, Inc., for a contract increase of $4,354.20, resulting in an amended contract total of $969,863.99, an increase of .45%. DC-CO-0001-24 Approved Pass
  20. C. Human Services - Schwarze
  21. 7.C.1. Recommendation for the approval of a contract purchase order issued to Prairie Farms Dairy, Inc., for fluid dairy, for the DuPage Care Center residents, cafeteria and cafes located on County Campus, for the period September 25, 2024 through September 24, 2025, for a contract not to exceed $53,000; per bid #24-100-DCC. HS-P-0031-24 Approved Pass
  22. 7.C.2. Recommendation for the approval of a contract purchase order issued to McMahon Food Corporation, for fluid dairy, for the DuPage Care Center residents, cafeteria and cafes located on the County Campus, for the period September 25, 2024 through September 24, 2025, for a contract not to exceed $30,000; per bid #24-100-DCC. HS-P-0032-24 Approved Pass
  23. 7.C.3. Recommendation for the approval of a contract to Senior Medical Care, PLLC, to provide Medical Director Services, for the period September 1, 2024 through August 31, 2025, for an amount not to exceed $48,000. Other Professional Services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). (DuPage Care Center) HS-P-0033-24 Approved Pass
  24. 22 page break
  25. D. Judicial and Public Safety - Evans
  26. 7.D.1. Recommendation for the approval of a contract purchase order to Tower Direct, for the purchase of an Antenna Hut/Concrete Shelter, for the Sheriff's Office, for the period of September 24, 2024 through September 23, 2025, for a contract total not to exceed $59,750; not suitable for competitive bidding as defined in 55 ILCS 5/5-1022(c): purchases of used equipment. Vendor selected pursuant to DuPage County Procurement Ordinance 2-355 (1). (Sheriff's Office) JPS-P-0025-24 Approved Pass
  27. E. Public Works - Garcia
  28. 7.E.1. Recommendation for the approval of an Agreement between the County of DuPage, Illinois and the Administrative Office of the Illinois Courts, for lease of space at the Henry J. Hyde Judicial Office Facility, for the Mandatory Arbitration Center for the 18th Judicial Circuit, for Facilities Management, for the four-year period of December 1, 2024 through November 30, 2028. The total rental fee to be collected over the term of the lease shall be $201,528.60. FM-R-0004-24 Approved Pass
  29. 7.E.2. Intergovernmental Agreement between the County of DuPage and the State of Illinois, acting by its Department of Central Management Services, on behalf of the Department of Veterans’ Affairs for Lease of Space at the Jack T. Knuepfer Administration Building, for Facilities Management, for the four-year period of December 1, 2024 through November 30, 2028, for an annual amount not to exceed $1.00. Total rental fee to be collected over the term of the lease is $4.00. FM-R-0005-24 Approved Pass
  30. F. Stormwater - Zay
  31. 7.F.1. City of Darien 6237-0001 SERV – This purchase order is decreasing in the amount of $72,638.11 and closing due to the completion of the project. 24-2429 Approved Pass
  32. 7.F.2. City of Darien 6055-0001 SERV – This purchase order is decreasing in the amount of $12,146.06 and closing due to the completion of the project. 24-2430 Approved Pass
  33. 7.F.3. Village of Lisle 6046-0001 SERV – This purchase order is decreasing in the amount of $37,099.95 and closing due to the completion of the project. 24-2431 Approved Pass
  34. 7.F.4. Village of Addison 6053-0001 SERV – This purchase order is decreasing in the amount of $200,000 and closing due to the project being cancelled. 24-2432 Approved Pass
  35. 7.F.5. Milton Township 6124-0001 SERV – This purchase order is decreasing in the amount of $111,670 and closing due to the project being complete. 24-2519 Approved Pass
  36. 7.F.6. Naperville Township 6726-1-0001 SERV – This purchase order is decreasing in the amount of $45,000 and closing due to the project being cancelled. 24-2523 Approved Pass
  37. 7.F.7. Naperville Township 6728-1-0001 SERV – This purchase order is decreasing in the amount of $95,000 and closing due to the project being cancelled. 24-2524 Approved Pass
  38. G. Transportation - Ozog
  39. 7.G.1. DT-R-0027A-24 - Amendment to resolution DT-R-0027-24, an Intergovernmental Agreement for Transfer of Jurisdiction of CH 1/River Road, from Warrenville Road to Ferry Road, and CH 32/Warrenville Road, from Winfield Road to River Road, except for the Warrenville Road Bridge over the West Branch of the DuPage River, and clarifying the ownership and maintenance responsibilities over certain multi-use paths. 24-2433 Approved Pass
  40. 7.G.2. Recommendation for the approval of a contract to LRS Holdings, LLC, d/b/a Lakeshore Recycling Systems, LLC, for solid waste disposal services, as needed for the Division of Transportation, for the period October 1, 2024 through September 30, 2025, for a contract total not to exceed $55,000, subject to three (3) one-year renewals; per bid # 24-097-DOT. DT-P-0047-24 Approved Pass
  41. 7.G.3. Intergovernmental Agreement between the County of DuPage and the Chicago Metropolitan Agency for Planning (CMAP) for the development of the DuPage County Active Transportation Plan. (County to be reimbursed $118,792). DT-R-0035-24 Approved Pass
  42. 7.G.4. Intergovernmental Agreement between the County of DuPage and the Chicago Metropolitan Agency for Planning (CMAP) for Transportation activities in support of the Regional ONTO2050 Plan. (County to be reimbursed $28,564.30). DT-R-0036-24 Approved Pass
  43. 41 page break
  44. 8. FINANCE RESOLUTIONS
  45. 8.A. Acceptance of the Public Defender Funding Agreement PY25, Company 1000 - Accounting Unit 6300, $113,114.75. (Public Defender's Office) FI-R-0154-24 Approved Pass
  46. 8.B. Acceptance and appropriation of the Aging Case Coordination Unit Fund PY25, in the amount of $7,713,844, Company 5000 - Accounting Units 1660 and 1720. (Community Services) FI-R-0162-24 Approved Pass
  47. 8.C. Acceptance and appropriation of the Illinois Home Weatherization Assistance Program DOE Grant PY25 Inter-Governmental Agreement No. 22-403028, Company 5000 - Accounting Unit 1400, in the amount of $734,681. (Community Services) FI-R-0164-24 Approved Pass
  48. 8.D. Additional appropriation for the Animal Services Fund, Company 1100 - Accounting Unit 1300, $4,500,000. (Animal Services) FI-R-0165-24 Approved Pass
  49. 8.E. Authorization of a Memorandum of Understanding between the County of DuPage and the International Union of Operating Engineers, Local 399. (Public Works and Facilities Management) FI-R-0163-24 Approved Pass
  50. 8.F. Correction of a Scrivener's Error in Resolution FI-R-0155-24. (Sheriff's Office) FI-R-0166-24 Approved Pass
  51. 8.G. Approval of a grant agreement with Choose DuPage to manage the Connect DuPage Supplier Diversity Program. (ARPA INTEREST) FI-R-0168-24 Approved Pass
  52. 8.H. Approval of an amendment to the grant agreement between the County of DuPage and the DuPage Convention & Visitors Bureau for the Hotel Assistance Program. (ARPA ITEM) FI-R-0172-24 Approved Pass
  53. 8.I. Determining the compensation of the DuPage County Public Defender. FI-O-0005-24 Approved Pass
  54. 52 page break
  55. 9. INFORMATIONAL
  56. A. Payment of Claims
  57. 9.A.1. 09-05-2024 Auto Debit Paylist 24-2445 Approved Pass
  58. 9.A.2. 09-06-2024 Paylist 24-2457 Approved Pass
  59. 9.A.3. 09-10-2024 Paylist 24-2473 Approved Pass
  60. 9.A.4. 09-12-2024 Public Works Refunds Paylist 24-2514 Approved Pass
  61. 9.A.5. 09-12-2024 Auto Debit Paylist 24-2520 Approved Pass
  62. 9.A.6. 09-13-2024 Paylist 24-2521 Approved Pass
  63. 9.A.7. 09-17-2024 Paylist 24-2542 Approved Pass
  64. B. Wire Transfers
  65. 9.B.1. 09-10-2024 IDOR Wire Transfer 24-2477 Approved Pass
  66. 9.B.2. 09-11-2024 Corvel Wire Transfer 24-2502 Approved Pass
  67. C. Appointments
  68. 9.C.1. Appointment of Philip Buchanan to the DuPage Historical Museum Foundation Board. CB-R-0046-24 Approved Pass
  69. D. Grant Proposal Notifications
  70. 9.D.1. GPN 031-24 Emergency Management Performance Grant FFY 2024 - Illinois Emergency Management Agency - U.S. Department of Homeland Security - $564,700 (Office of Homeland Security and Emergency Management) 24-2396 Approved Pass
  71. 9.D.2. GPN 032-24 PY26 Continuum of Care Program Competition - Homeless Management Information System (HMIS), U.S. Department of Housing and Urban Development, Community Services $188,556. 24-2509 Approved Pass
  72. 9.D.3. GPN 033-24 PY26 Continuum of Care Program Competition - Homeless Management Information System (HMIS) Coordinated Entry, U.S. Department of Housing and Urban Development, Community Services, $80,000. 24-2510 Approved Pass
  73. 9.D.4. GPN 034-24 PY27 Continuum of Care Program Competition - Homeless Management Information System (HMIS), U.S. Department of Housing and Urban Development, Community Services, $188,556. 24-2511 Approved Pass
  74. 9.D.5. GPN 035-24 PY27 Continuum of Care Program Competition - Homeless Management Information System (HMIS) Coordinated Entry, U.S. Department of Housing and Urban Development, Community Services, $80,000. 24-2512 Approved Pass
  75. 9.D.6. GPN 036-24 FY 2025-2028 Illinois Transportation Enhancement Program (ITEP)- Illinois Department of Transportation-Federal Highway Administration-$3,000,000 (Division of Transportation). Funding will be used for engineering and constructions costs of a mutli-use path along Strearns Road, between DuPage/Kane County Line and Sayer Road. 24-2469 Approved Pass
  76. 10. OLD BUSINESS
  77. 11. NEW BUSINESS
  78. 12. ADJOURNMENT