docketcity.com
Home › DuPage County › Meetings

Finance Committee

October 8, 2024 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 77 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 2 MOTION TO ALLOW FOR REMOTE PARTICIPATION
  4. 3. PUBLIC COMMENT
  5. 3 A motion was made by Member DeSart and seconded by Member Childress to allow for remote participation. Upon a voice vote, the motion passed.
  6. 4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
  7. 5. APPROVAL OF MINUTES
  8. 5 Member Yoo arrived at 8:03 AM.
  9. 5.A. Finance Committee - Regular Meeting - Tuesday, September 24, 2024 24-2622 Approved Pass
  10. 6. BUDGET TRANSFERS
  11. 3.A. Online Public Comment. All online submissions for public comment for the October 8, 2024 DuPage County Finance Committee meeting are included for the record in their entirety. They are found in the meeting packet and at the link above. 24-2727
  12. 6.A. Transfer of funds from 1000-1180-53828 (contingencies) to 1000-1110-52100 (IT equipment-small value), in the amount of $229,123, for laptop replacements to relieve pressure on FY2025 budget. 24-2665 Approved Pass
  13. 6.B. Transfer of funds from 1000-5700-50040 (part time help) and 1000-5700-52000 (furniture/machine/equipment small value) to 1000-5700-50000 (regular salaries), 1000-5700-51010 (employer share IMRF), and 1000-5700-51030 (employer share social security), in the amount of $23,174, to cover salary adjustments for two staff members in ROE. (Regional Office of Education) 24-2700 Approved Pass
  14. 6.C. Budget Transfers 10-08-2024 - Various Companies and Accounting Units 24-2669 Approved
  15. 7. PROCUREMENT REQUISITIONS
  16. A. Finance - Chaplin
  17. 7.A.1. Change Order to extend PO 6496-0001 SERV, issued to OnActuate Consulting U.S., Inc. to July 31, 2025 to allow for the change to the go-live timeline to accomplish all of the implementation requirements. This request will not result in an increase to the original budget. (Human Resources) 24-2676 Approved Pass
  18. 14 page break
  19. B. Human Services - Schwarze
  20. 7.B.1. Amendment to County contract 7187-0001 SERV, issued to Carahsoft Technology Corporation, to increase encumbrance in the amount of $2,630.90, for the addition of five user licenses, resulting in an amended contract total not to exceed $29,050.90, an increase of 9.96%. (Community Services) HS-CO-0002-24 Approved Pass
  21. 7.B.2. Recommendation for the approval of a contract purchase order issued to Pulmonary Exchange, Ltd., for rental of respiratory care equipment for the DuPage Care Center, for the period of November 20, 2024 through November 19, 2025, for a total contract not to exceed $40,000; per bid renewal #21-072-CARE, third and final option to renew. HS-P-0034-24 Approved Pass
  22. C. Judicial and Public Safety - Evans
  23. 7.C.1. Amendment to Purchase Order 5567-0001 SERV, issued to Advent Systems, DBA Allied Universal Technology Services, to increase the contract in the amount of $75,000 for one-time parts and labor for cameras and access control equipment, for a new contract total amount of $217,080, an increase of 52.79%. (Office of Homeland Security and Emergency Management) JPS-CO-0009-24 Approved Pass
  24. 7.C.2. Recommendation for the approval of a contract to Monterrey Security Consultants, for physical security services for the County Campus and the Health Department, for the period of March 1, 2025 to November 30, 2025, for a total contract amount not to exceed $1,352,612.32; per renewal option under RFP #22-115-OHSEM, second and final option to renew. (Office of Homeland Security and Emergency Management) JPS-P-0024-24 Approved Pass
  25. 7.C.3. Recommendation for the approval of a contract purchase order to Real Time Networks, Inc., for the purchase of an AssetTracer Locker Management System, for the Sheriff's Office, for the period of October 9, 2024 through October 8, 2025, for a contract total not to exceed $93,524. Per Quote #21354646324 / Sourcewell Contract #110923-DBM. (Sheriff's Office) JPS-P-0026-24 Approved
  26. 7.C.4. Recommendation for the approval of a contract purchase order to Verizon Wireless, to provide service for tablets, for the Sheriff's Office, for the period of August 15, 2024 to October 2, 2025, for a contract total not to exceed $98,000; per Joint Purchase Master Contract #CMS793372P. (Sheriff's Office) JPS-P-0027-24 Approved Pass
  27. 7.C.5. Recommendation for the approval of a contract purchase order to AT&T Mobility, to provide wireless service, for the Sheriff's Office, for the period of August 15, 2024 to July 24, 2027, for a contract total not to exceed $404,000, per NASPO Master Agreement #MA149. (Sheriff's Office) JPS-P-0028-24 Approved Pass
  28. 7.C.6. Recommendation for the approval of a contract purchase order to AT&T to provide wired service for the Sheriff's Office for the period of September 1, 2024 to February 16, 2026, for a contract total not to exceed $292,200, per lowest responsible bid #21-104-IT. (Sheriff's Office) JPS-P-0029-24 Approved Pass
  29. 7.C.7. Recommendation for the approval of a contract purchase order to Comcast Business to provide ethernet service for the Sheriff's Office for the period of September 1, 2024 to March 31, 2027, for a contract total not to exceed $162,240, per lowest responsible bid #21-104-IT. (Sheriff's Office) JPS-P-0030-24 Approved Pass
  30. D. Public Works - Garcia
  31. 7.D.1. Second Amendment to County Contract 6571-0001 SERV, issued to Fox Valley Fire & Safety Company, Inc., for preventative maintenance, testing and repair of the Non-Edwards System Technology Fire Alarm and Life Safety Systems and for 5-year hydrostatic testing and repairs on campus, for Facilities Management, for a change order to increase the contract in the amount of $16,260 ($15,000 Facilities Management and $1,260 DOT), taking the amended contract amount of $93,250 and resulting in an amended contract amount not to exceed $109,510, an increase of 17.44% FM-CO-0001-24 Approved Pass
  32. 7.D.2. Recommendation for the approval of a contract to Trane U.S. Inc., to provide a preventative / full-service maintenance program for the three (3) electric water chillers in the power plant, for a three (3) year period, October 9, 2024 through October 8, 2027, for a contract total amount not to exceed $406,619. Contract pursuant to the Intergovernmental Cooperation Act – OMNIA Partners Cooperative Quote Contract Number: Racine #3341. FM-P-0036-24 Approved Pass
  33. 7.D.3. Recommendation for the approval of a contract purchase order to Nicor Gas, for natural gas utility and distribution services for County facilities, for Facilities Management, for the four-year period of October 1, 2024 through September 30, 2028, for a total contract amount not to exceed $1,400,046. Per 55 ILCS 5/5-1022(c) not suitable for competitive bids – Public Utility. (Facilities Management portion is $1,147,656, the DuPage Care Center’s portion is $188,079 and the Health Department’s portion is $64,311) FM-P-0037-24 Approved Pass
  34. 7.D.4. Recommendation for the approval of a contract to SNI Solutions, Inc., to furnish and deliver Deicing Solids (22) Eco Salt, for Facilities Management - Grounds, for the period of November 1, 2024 through October 31, 2025, for a contract total amount not to exceed $96,320; per renewal option under bid award #22-099-FM, second of three options to renew. FM-P-0038-24 Approved Pass
  35. 7.D.5. Recommendation for the approval of a contract purchase order to Olsson Roofing Company, Inc., for repair and replacement of roofing on building 8 at the WGV Treatment Plant, for the period of October 8, 2024 to June 30, 2025, for a total contract amount not to exceed $42,267.50. Contract pursuant to the Intergovernmental Cooperation Act, per the TIPS Contract #23010402. PW-P-0024-24 Approved Pass
  36. 7.D.6. Recommendation for the approval of a contract purchase order to Altorfer Industries, Inc., for a Caterpillar 910 Front End Wheel Loader for the Woodridge Greene Valley Wastewater Treatment Plant, for the period of October 8, 2024 to June 30, 2025, for a total contract amount not to exceed $156,130. Contract pursuant to the Intergovernmental Cooperation Act, per the Sourcewell Cooperative Contract #011723-CAT. PW-P-0025-24 Approved Pass
  37. 7.D.7. Recommendation for the approval of an agreement between the County of DuPage, Illinois and Strand Associates, Inc., for Design Services and Bidding Documentation Consultation of the direct replacement of existing hot water boilers and a biogas reuse evaluation at the Woodridge Greene Valley Wastewater Treatment Plant, for the period of October 8, 2024 to November 30, 2025, for a total contract amount not to exceed $170,400. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et seq. PW-P-0026-24 Approved Pass
  38. E. Stormwater - Zay
  39. 7.E.1. Recommendation for the approval of a contract issued to V3 Companies, for On Call Drainage Professional Engineering Services, for Stormwater Management, for the period of October 8, 2024 through November 30, 2025, for a contract total amount not to exceed $75,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors). SM-P-0024-24 Approved Pass
  40. 7.E.2. Recommendation for the approval of a contract issued to Black and Veatch Corporation, for Professional Engineering Services for the Elmhurst Quarry Highwall Engineering Services, for Stormwater Management, for the period of October 8, 2024 through November 30, 2025, for a contract total not to exceed $350,000. Professional Services (Architects, Engineers, and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. SM-P-0025-24 Approved Pass
  41. F. Technology - Yoo
  42. 7.F.1. Recommendation for the approval of a contract purchase order to SHI International Corp, for the procurement of laptops, docks, and monitors, for Information Technology, for the period of October 8, 2024 through November 30, 2024, for a contract total amount of $229,123, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Sourcewell Contract #121923-SHI. TE-P-0015-24 Approved Pass
  43. 7.F.2. Recommendation for the approval of a contract purchase order to Infor (US) Inc., for ERP software maintenance and support, for Information Technology, for the period of November 13, 2024 through November 30, 2025, for a contract total amount of $247,856.83. Per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source - this is proprietary software that must be maintained by the vendor, Infor (US) Inc.) TE-P-0016-24 Approved Pass
  44. G. Transportation - Ozog
  45. 7.G.1. Recommendation for the approval of a purchase order issued to Priority Products, Inc., to furnish and deliver Weatherhead Hydraulic Fittings, Hoses and Connectors, as needed for the Division of Transportation, for the period of November 1, 2024 through October 31, 2025, for a contract total not to exceed $35,000. First of three optional renewals per bid award #23-089-DOT. DT-P-0048-24 Approved Pass
  46. 7.G.2. Recommendation for the approval of a contract to Ciorba Group, Inc., for Professional Phase I Preliminary Engineering Services for improvements along CH 40/College Road at CH 17/Maple Ave, Section 23-00250-02-CH, for a contract total not to exceed $290,142.24. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. DT-P-0049-24 Approved Pass
  47. 7.G.3. Awarding Resolution issued to Triggi Construction, Inc., for the CH 47 Illinois Prairie Path-Carlton Avenue Improvements, Section 23-00047-01-BT, for an estimated County cost of $394,472.65, per low bid. DT-R-0037-24 Approved Pass
  48. 7.G.4. Intergovernmental Agreement between the County of DuPage and the Illinois Department of Transportation, for improvements along US 34 at Wolf Road, at Saratoga Avenue and Main Street in Downers Grove; with a total estimated cost of engineering and construction of $1,131,612, and an estimated County cost of $12,794. DT-R-0038-24 Approved Pass
  49. 7.G.5. Intergovernmental Agreement between the County of DuPage and the Illinois Department of Transportation, for bridge aesthetic improvements on IL 38 at IL 53; with a total estimated cost of engineering and construction of $2,428,527, and an estimated County cost of $48,730. DT-R-0040-24 Approved Pass
  50. 7.G.6. Additional Appropriation for Impact Fee Service Area 4 Fund (Winfield Township) Company 1500, Accounting Unit 3644 ($200,000) for Fabyan Parkway Improvements Section 08-00210-03-FP. DT-R-0041-24 Approved Pass
  51. 8. FINANCE RESOLUTIONS
  52. 8.A. Acceptance and appropriation of additional funding and extension of time for the Comprehensive Law Enforcement Response to Drugs Grant PY24 - Inter-Governmental Agreement No. 421021 - Company 5000 - Accounting Unit 6615, from $150,000 to $187,500 (an increase of $37,500). (State's Attorney's Office) FI-R-0170-24 Approved Pass
  53. 8.B. Acceptance of an extension of time for the DuPage County Health Department Heroin Opioid Prevention and Education (HOPE) First Offender Court Unified for Success (FOCUS) Court Grant FY21, Company 5000 - Accounting Unit 5905, from December 31, 2021 to June 30, 2025. (Probation & Court Services) FI-R-0171-24 Approved Pass
  54. 8.C. Acceptance and appropriation of the DuPage Housing Authority Family Self-Sufficiency Program PY24, Agreement No. FSS24IL, Company 5000 - Accounting Unit 1740, in the amount of $127,812. (Community Services) FI-R-0173-24 Approved Pass
  55. 8.D. Acceptance of extension of time and appropriation of additional funding for the DuPage Animal Friends Foundation Coordinator Grant PY24, Company 5000 - Accounting Unit 1310, from $5,000 to $10,000. (Animal Services) FI-R-0175-24 Approved Pass
  56. 8.E. Renewal of Group Insurance Programs. (Human Resources) FI-R-0176-24 Approved Pass
  57. 8.F. Approval of an amendment to the intergovernmental agreement between the County of DuPage and DuPage County Park Districts for the use of ARPA funds for the Local American Rescue Plan Act Program. (ARPA ITEM) FI-R-0177-24 Approved Pass
  58. 8.G. Approval of a second amendment to the intergovernmental agreement between the County of DuPage and DuPage County Fire Protection Districts for the use of ARPA funds for the Local American Rescue Plan Act Program. (ARPA ITEM) FI-R-0178-24 Approved Pass
  59. 9. INFORMATIONAL
  60. A. Payment of Claims
  61. 9.A.1. 09-20-2024 Paylist 24-2571 Approved Pass
  62. 9.A.2. 09-20-2024 Auto Debit Paylist 24-2573 Approved Pass
  63. 9.A.3. 09-24-2024 Paylist 24-2619 Approved Pass
  64. 9.A.4. 09-26-2024 Auto Debit Paylist 24-2633 Approved Pass
  65. 9.A.5. 09-27-2024 Paylist 24-2635 Approved Pass
  66. 9.A.6. 10-01-2024 Paylist 24-2657 Approved Pass
  67. B. Appointments
  68. 9.B.1. Appointment of Marilu Hernandez to the Emergency Telephone System Board (Addison Consolidated Dispatch Center) for 9-1-1. CB-R-0047-24 Approved Pass
  69. C. Grant Proposal Notifications
  70. 9.C.1. GPN 037-24: Metropolitan Mayors' Caucus, U.S. Environmental Protection Agency, Recycling Education & Outreach, $83,338.00 (Facilities Management). 24-2615 Approved Pass
  71. 9.C.2. GPN 038-24 Family Self-Sufficiency Program PY24, DuPage Housing Authority, U.S. Department of Housing and Urban Development - $127,812. (Community Services) 24-2632 Approved Pass
  72. 68 page break
  73. 10. DISCUSSION
  74. 10.A. FY2025 Budget Discussion
  75. 11. OLD BUSINESS
  76. 12. NEW BUSINESS
  77. 13. ADJOURNMENT